A GUIDELINE OF CONDUCTING A SEMINAR

1. OPENING BY MC

Rules Explanation Example of expressions

Greeting Welcoming all Ladies and gentlemen..good morning!
participants and Welcome to the seminar “EARLY LITERACY IN ENGLISH.
thanking for the THE CHALLENGE AND THE PROGRESS”
attendance In this great occasion, let me extend our highest gratitude for
the opportunity we have together here so we are able to
attend this seminar. There are a lot of participants who are
willingly attending this event to share their ideas and discuss
issues related to the topic, so thank you very much for your
participation.

Telling It is not necessary Well ladies and gentlemen, this seminar is a one-day seminar
about to tell in detail which will be started right now after this and finish at about
schedule of especially if the 4 pm, with a lunch break at 12 and coffee break at about 3
the event. participants have pm.
got the detail
schedule.
Telling Informing about The seminar will be led by a moderator and will be assisted
about the the moderator and by a note taker. For Mr. Suryana, the moderator, and Mz.
leader of inviting him/her Yulia, the note taker, could you please kindly come on stage.
the and a note taker (if Thank you.
seminar needed)
2. The Seminar : chaired by a moderator
The Role of a Moderator

Rules Explanation Example of expressions

Greeting and The greeting does not need to be Good morning ladies and gentlemen..
introducing long and must be as natural as It is a great honor for me to be here now to
oneself possible meet you all and have this opportunity.
I am Suryana, the moderator of the seminar
today, who will chair this session for the
next few hours.
Reminding the Giving information about the The topic of today seminar is EARLY
audiences topics, inviting the presenters and LITERACY, THE CHALLENGE AND THE
with the topic introducing them PROGRESS and as you know we will have
of the seminar two presenters who are going to present
and the two related topics such as Literacy
presenters Development, by Prof. Kerti nitiasih, and
Strategies of Teaching Literacy for young
learners by Dr. Artini. Both are from
Indonesia.
Inviting the Inviting them to come on stage For the two presenters could you please
presenters to kindly come on stage. Thank you..
come on stage
introducing them briefly to the Ladies and gentlemen..
audiences It is a very precious moment for us here
now to have the two honorable guest
speakers today. As you know Prof. Kerti
and Dr. Arthini have been so well known on
the topic and we have already had their
books on literacy. Both of them live in
Indonesia but frequently they are invited for
international conferences all over the world
and they certainly have a very tight
schedule all the time. So we are very lucky
to be able to meet them here now.
Informing the There are two ways: To make the seminar runs effectively, the
mechanism of - Presentation for each two presentations will be done at once at
the seminar speaker and directly the beginning for about 30 minutes for
followed by Q/A each presenter and the rest of the time
- Presentations for the two which is about one hour will be utilized for
topics at once at the discussion session.
beginning and followed
by Q/A for the two
presenters

Ladies and gentlemen, the presentations

are started now. Please welcome the two
speakers.
We will invite Prof. Kerti first and followed
by Dr. Arthini.

Along the process, the moderator
should keep the timing based on
the schedule, and may remind
the speakers if needed.
Leading the The moderator must be able to
Q/A session take a right decision on the
number of questions invited for
the discussion. If by chance, no
time left, then the audiences can
be invited to ask their questions
in writing and will be hopefully
answered by email by the
presenters (under agreement
with the presenters)
Concluding the The conclusion must be very
session brief, concise and focus on the
key concept only
Closing words Every country has its own rules
by MC on how the seminar is conducted.
The seminar might be closed by
an important person decided by
For Prof. Kerti, the time is yours.
Ladies and gentlemen..unfortunately we
don’t have any time left. I highly
understand that you have a lot of questions
in your mind pertaining to the topics.
Please write them on a piece of paper and
submit them to the committee and your
questions will be answered by email
Or..
Ladies and gentlemen..unfortunately we
don’t have any time remaining. I
understand that you have a lot of questions
in your mind pertaining to the topics. You
may discuss the questions with the
presenters during the break.
Well ladies and gentlemen..we don’t realize
that time flies very quickly and the time is
approaching 4 pm now..before I end the
session, let me put forward the conclusion
of our today session that:
Literacy is extremely important in learning
development and some researchers have
acknowledged that literacy experiences in the pre-
school and kindergarten years provide a foundation
for later successful beginning reading and writing. In
order to maximize its development on young
learners, special strategies need to be implemented
by adults.
I hope this session will be very beneficial
for you and your job in the coming future
and please accept my apology if there is
any inconveniences along the session.
Before we finish, could you please give
your highest appreciation to the two
presenters by clapping your hands for their
valuable presentations.
Thank you very much and I give the
moment back to MC
………
Ladies and gentlemen…
On behalf of the committee, let me extend
our highest gratitude for your
participations in this seminar.
the committee or just closed by
the head of the steering
committee..It depends on the
level of the event.
The token of appreciation is
optional..
And for our two guest speakers please
receive our tokens of appreciation as a
symbol of memory of the event today.
I hope that the Dean can kindly step
forward to give the certificate and the gift
to the presenters.
Thank you..
Ladies and gentlemen….
After we finish with the session, then I
respectfully acknowledge that the seminar
has been finished. Thank you very much for
your active participation and see you again
in a similar event next year. Good bye.
SOME TIPS IN PREPARING POWER POINTS FOR PRESENTATION

It is very common now that a seminar presentation is provided with power points. Some
students are very good at making slides with very charming animations and interesting backgrounds.
However, some of them still show lack of competencies on that. The following is a set of advices which I
need to share to students in order to improve the quality of your power points.

- Every slide must have a title.

- The writing on the slide must be easy to be read:
o -the size of the font is not too small
o -the combination of the colors used must be appropriate (pay attention on the choice of
colors for background and the writing, e.g. not use dark colors for both).
o -the font types must be chosen properly (the readers must feel comfortable to read the
writings).
- The amount of the information on the slide must be appropriate, not too short or too long.
- The correlation of ideas between the title and the content in one slide must be clear.
- Use appropriate animations and background pictures so they will not be disturbing.
- Students sometimes can not differentiate the key ideas and supporting details so make sure that
you focus on the key concepts on your slide.
- Your power point must be able to clarify your presentation, so you can add a diagram/graph to
convey your theoretical framework.
ASSIGNMENTS:

1. Arrange a seminar presentation in a group of 5 students where each of the students will be
assigned as a presenter and the others will be as a master of ceremony, moderator, a note
taker, and presenters.
2. The topics of the seminars will be one of the following:
a. Issues in English speaking teaching methodologies
b. Issues in English writing teaching methodologies
c. Issues in English reading teaching methodologies
d. Issues in English listening teaching methodologies
e. Issues in English grammar teaching methodologies
f. Issues in teaching English using songs
g. Issues in teaching English using games
h. Issues in innovative English teaching methodologies
i. Issues in classroom management

References:

Arends, Richard. 2001. Learning to Teach. Boston: McGraw-Hill

Killen, Roy. 1998. Effective Teaching Strategies Lessons from Research and Practice.
Katoomba: Social Science Press.

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