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Contents
Advert
How to apply
Application Form
If you have any questions regarding this position you would like to discuss prior to
applying, please feel free to contact:
Janet Wallace
Operations Manager
Email: janet.wallace@nottinghammusichub.org.uk
The successful applicant will be able to provide core administrative assistance for
the service, deliver on the ground support for the Area Band Network and Music
School, and play a key role in maintaining effective systems for resources such as
sheet music and instruments/equipment.
This role includes music librarian responsibilities and therefore applicants must
have a good musical understanding, be able to read notated scores and use
Sibelius software.
Our vision is that all children and young people in Nottingham have an inspiring
and rewarding experience of making music with others. Our mission is to facilitate
joyous, life-enhancing and confidence-building experiences that equip children and
young people with perseverance, self-belief and a life-long love of music
We believe that:
Participation should reflect diversity and that pathways should be affordable
and accessible to all
Music making should play a vital role in the life of the city, promoting
community cohesion
The closing date for applications is noon on Thursday 2 nd July 2015 with
interviews w/c 13th July 2015.
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
About Nottingham Music Service
We believe that all children and young people in Nottingham should have a
rewarding and inspiring experience of making music with others. Our mission is to
facilitate these life-enhancing and confidence-building experiences that equip
children and young people with perseverance, self-belief and a life-long love of
music.
Music is an inherently positive activity for all children and young people – it is
proven to reach and develop parts of the brain like nothing else, however there are
significant differences between the music experiences that children from higher
social grades and those from poorer backgrounds receive – sustained progressive
music education is still the preserve of children born to wealthier parents.
Nottingham Music Service (NMS) started work in 2002 when few city schools had
any tradition of children learning instruments. NMS has overseen the
transformation of music education in Nottingham, with the number of pupils
learning instruments increasing from 500 in 2002 to 8764 in 2014. Currently, Whole
Class Ensemble music tuition is delivered in 89% of year 4 pupils in the city's
primary schools and academies.
We will work to ensure that all children in Nottingham have a chance to learn to
play a musical instrument during class tuition in their primary schools and that all
young people are able to continue to learn and take part in performances and
ensembles right up to Key Stage 5. We also work hard to increase the range and
diversity of genres of music that young people can become involved in making,
reflecting the vibrant and diverse city we work in.
In all of this our goal is simple: to inspire, enrich and transform the lives of the
children and young people we come into contact with through music whilst
promoting innovation, creativity and achievement in music, the arts and wider
society. Why don't you help us achieve this?
We are the lead partner of the Nottingham Music Hub and part of MEHEM (Music
Education Hubs East Midlands).
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Structure and Staffing Team
Until April 2014 the service was part of Nottingham City Council, on April 6 th 2014
the service transferred to the newly formed Charitable Incorporate Organisation
(CIO) Nottingham Music Service.
Please specify in your application if you are applying on a term time only
+ 2, or year round basis and whether you have a preference for part time
or full time hours.
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Person Specification and Job Description
Person Specification:
Administration Measured
by:
1. Excellent record keeping skills A
2. Ability to manage electronic and hard copy data effectively A,IE
3. Experience of a range of administrative roles within a busy A,I
office environment
4. Effective time management and ability to multi-task A,I
Music and Education:
5. Good musical skills, knowledge of a wide range of musical A, I
instruments and ability to read music
6. Experience of playing in ensembles and studying music A, I
7. ICT skills (including specific software such as Sibelius, Excel A, IE
and File Maker Pro)
Mutual respect and good relations
8. Ability to communicate effectively both orally and in writing A, I
9. Commitment to promoting mutual respect and good A, I
relations
10. Ability to work as part of a team A, I
Inclusion
11. Commitment to music for all A, I
12. Willingness to learn how to meet the challenges of effective A, I
music education for all pupils in a city context
13. Flexible approach, to be able to support diverse A, I
school/service needs and prior experiences
Continuing Professional Development
14. Commitment to continuing professional development A, I
15. Ability to be reflective and self-aware A, I
Work Related Circumstances
16. Ability to organise own workload including experience in A, IE
problem solving and record keeping
17. Ability to travel across the city and current clean driving A
licence
18. Flexible approach to working hours to enable support for A, I
events
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Notes:
As the post holder will regularly be undertaking work directly with young
people an enhanced DBS clearance will be required
This post is subject to the ACE Music Education Hub Grant (currently running
until March 2016)
Due to the nature of this post, a flexible approach to hours will be necessary
and may include evening and weekend work to support performances and
other initiatives; including annual residential activity.
With proportional posts, hours and days may vary according to changing
school/government demand
This is not a complete statement of all duties and responsibilities of this post.
The post holder may be required to carry out any other duties as directed by a
supervising officer, the responsibility level of any other duties should not
exceed those outlined above.
Key responsibilities:
1. To provide general administrative support for the service including responding to
enquiries, liaising with schools, taking bookings, organising logistics
2. To create and maintain effective systems for filing musical scores and sets and
respond appropriately and effectively to requests from music service ensembles
and staff
3. To adapt and edit music scores ready for printing and copying using Sibelius
music software, and to prepare sets of parts for music service ensembles
4. To order musical instruments and other resources, arrange maintenance/repair
of instruments, log locations where on loan, ensure safe storage while held
centrally, transport to city schools and other venues as required and ensure the
inventory is accurate and up-to-date
5. To support city, school and service performance activities and initiatives by
providing technical assistance such as staging, sound and lighting etc
6. To provide on the ground administrative support for the Area Band Network and
Saturday morning Music School, to include preparing and taking registers,
supervising transport, monitoring and evaluating activity
7. To support the collection and collation of data for Arts Council and other external
funding bodies
8. To support the marketing and publicity of service programmes including
updating the website
9. To advocate for the work of the service and be a champion for music across the
city
We offer:
A competitive package which includes:
Flexible working arrangements
22.5 hours (3 days) per week for an initial period up to 31 st March 2015 with
the potential to extend the contract subject to funding – one post year round
and one post term time only.
25 days holiday pro rata plus statutory bank holidays
Salary scale of £15,523 - £16,969 pro rata dependent on skills and
experience
6% employer contributions into a private pension scheme
A commitment to your continuing professional development
How to apply
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Please send a covering letter, your CV and completed application form (copy at the
end of this information pack) by email to
janet.wallace@nottinghammusichub.org.uk Please note applications can only be
received by e-mail.
Application Form
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
By completing and submitting this application form and any related documents you
are consenting to us processing such data for personnel management and
administrative purposes in accordance with Data Protection legislation.
Administrative Assistant
Please state if you have a preference for a term time only + 2 weeks, or year
round position:
Please state if you have a preference for part time (0.7 +) or full time hours:
1. Personal details
Please only provide information for where we are free to contact you.
Your name
Address
Post code
Telephones
Email
Do you hold a full driving licence? Yes / No
Date of Birth
If you have a disability are there any arrangements which we can make for you if
you are called for interview? Yes / No
2. References
Please list two people whom we may approach for professional references. One of
these should be your current or most recent employer
Name:
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Position:
Organisation:
Address:
Telephone:
Email:
May we contact this referee before interview? Yes / No
Name:
Position:
Organisation:
Address:
Telephone:
Email:
May we contact this referee before interview? Yes / No
Nottingham Music Service reserves the right to take up references, after an offer
has been accepted, with any or all of your previous employers.
3. Experience
Present employment
Job title
Employer
Address
Contact person
Telephone
Date appointed
Reason for
seeking other
employment
Duties and
achievements
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Present salary or
fee income
Notice required –
if applicable
Dates
Duties and
achievements
Employer name
and address
Dates
Duties and
achievements
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Employer name
and address
Dates
Duties and
achievements
Number of days:
Number of periods:
Reason(s) for Absence(s)
Please note that for the successful candidate the information supplied regarding
sickness absence will be verified with their previous employer.
6. Qualifications and training (feel free to cut and paste from your CV)
Education Please list your relevant educational details
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Qualifications Please list your relevant qualifications
7. Supporting information
Please tell us, referring to each point of the person specification and job
description, why you believe you are a suitable candidate for this position. Use
extra sheets if necessary.
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716
Are you eligible to work in the UK? YES / NO
All applicants may be asked to produce relevant documentation
8. Declaration
Signature Date
Nottingham Music Service, College Street Centre, College Street, Nottingham, NG1 5AQ
info@nottinghammusichub.org.uk P: 0115 9476202 Registered charity no 1153716