Recommended Strategies to Minimize Variation

Orders on Public Building Projects

CONFERENCE PROCEEDING

Venue: The International Center Goa, Panjim, Goa (India)

Andualem Endris Yadeta

PE, Lecturer, School of Engineering, Madawalabu University,
Bale Robe, Ethiopia

andu0117@yahoo.com
www.conferenceworld.in September 2017
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PRESENTATION OUTLINE

• Introduction
• Related Works
• Methodology
• Data Analysis
• Conclusion

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INTRODUCTION
• In most countries where new infrastructure and buildings are being built, the
occurrence of variation seems usual
• Nowadays, variation orders have become a common problem in public
building projects in Ethiopia
• Setting the strategies might lead to their reduction, possible elimination and
subsequent improvement in overall performance of public building projects
• Due to general background of the problem, there is a cause for the study to
suggest strategies to minimize variation orders on public building projects.
• The objective of the study was to suggest strategies to minimize variation
orders on public building projects.

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RELATED WORKS
• The term ‘variation’ as defined by various standard forms of contract differs
from one to another but in principle the definition is more or less similar.
• The building contract dictionary defined variations as alterations, additions or
omissions in work, materials, working hours, work space, etc.
• Despite the best efforts of all concerned parties during the planning,
implementation and administration of the contract, variation will almost
certainly occur.
• Even two buildings of same design have differences caused by the terrain,
existing utilities, or other factors.
• Variation orders are acceptable as part of the contract administration
process.

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Related works ... Cont’d
• Different researchers recommended some strategies to minimize variation orders.

• Fifteen strategies which are recommended to minimize variation orders are

identified from literatures.

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METHODOLOGY
Research Design

Purposive Sampling

45 Respondents

Data Collection

Questionnaire
Interview
Survey

Data Analysis

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DATA ANALYSIS
The interviewee recommended the following strategies to
minimize variation orders:
• A complete design and contract documents should be
produced;
• Complete detail drawings should be submitted on time;
• A detail site investigation should be carried out;
• Unforeseen conditions should be forecasted before the
tendering stage; and
• Supervise the works with experienced supervisors.

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ANALYSIS …CONT’D
• The most recommended strategies from the questionnaire survey are
shown below.

Overall
Recommended strategies to minimize V.O RI Rank
Adequate planning in advance is required 0.900 1
The consultant should produce a concluding 2
design and contract documents 0.856
Drawings should be complete at tender stage 0.844 3
Closer consultant co-ordination is required at 4
design stage 0.838
Works should be supervised with an experienced 5
and dedicated supervisor 0.838

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 CONCLUSION
• It is concluded that the following best strategies are recommended to minimize
variation orders on public building projects:

 A concluding design and contract documents should be

produced;
 Drawings should be complete at tender stage;
 Works should be supervised with an experienced and
dedicated supervisor;
 Enhance communication between all parties;
 Carrying out detail site investigation consider it during
tendering stage.

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 THANK YOU

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