THE UNIVERSITY OF DODOMA

College of Earth’s Sciences

School of Mines and Petroleum Engineering

Proposed Guidelines for Preparation and Submission of Final Year Projects Reports

January, 2015
 Table of Contents

Table of Contents ............................................................................................................................ 1

1.1 Preparing the Final Report Manuscript .................................................................................. 2

1.1.1 Final Year Project Report Size Limits and Language ........................................................... 2
1.1.4 General Report Format .......................................................................................................... 2
1.2 Report Presentation ................................................................................................................ 3
1.3 Proof-Reading and Editing .................................................................................................... 4
1.4 Further Details on the Project Components ........................................................................... 4
1.4.1 Certification ........................................................................................................................... 4
1.4.2 Declaration by the Candidate ................................................................................................. 4
1.4.3 Acknowledgements ................................................................................................................ 4
1.4.4 Abstract .................................................................................................................................. 5
1.4.6 Table of Content .................................................................................................................... 5
1.4.7 Body of Text .......................................................................................................................... 5
1.4.8 References .............................................................................................................................. 5
1.4.9 Appendices ............................................................................................................................. 5
1.5 Submission of Final Project Report ....................................................................................... 6
2.0 Mode of Assessing Final Year Project..................................Error! Bookmark not defined.
1.6 Other Information .................................................................................................................. 6

CHAPTER ONE: BACKGROUND INFORMATION ................................................................ 13

REFERENCES ............................................................................................................................. 14

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1.0 General

The candidates must follow the specifications laid out in these guidelines when preparing their
final year project reports. Candidates who will NOT follow these specifications their final year
project reports will not be accepted. Any questions on any aspect of these arrangements and
requirements should be directed to the respective heads of departments that the candidates
belong.

1.1 Preparing the Final Report Manuscript

1.1.1 Final Year Project Report Size Limits and Language

The final year project report should be maximum of 50 pages with a tolerance of 10% above this
limit, i.e. up to 5 extra pages, including appendices and footnotes. Candidates should use gender
neutral language in writing their reports unless the nature of the research requires the use of
gender specific language. All final year projects reports shall be written in English Language,
specifically British English. Other English forms or standards shall not be accepted.

1.1.4 General Report Format

The general final year report should have the following format;

(a) Typewritten/word-processed
(b) Font size of 12 points (Times New Roman)
(c) 1.5 spacing and evenly distributed with full justification
(d) Clear where a new paragraph is starting
(e) The left-hand margin must be 4.0 cm from the left edge of the paper
(f) The right-hand margin must be 2.5 cm from the right edge
(g) The top margin should be 4.0 cm from the top of the page
(h) The bottom margin must be 2.5 cm from the bottom of the paper
(i) Printed on single-sided right hand pages only

Candidates should note that typing/word processing of the project(s) is NOT part of the duties of
the University of Dodoma. Candidates may arrange for someone within or outside the university
to type their project, but the University bears no responsibility on whatsoever arrangement.

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The project report must be printed on A4 (210 x 297 mm), acid free white quality paper
Candidates should paginate the preliminaries (portions preceding the introduction) in lower case
Roman numerals (i.e., i, ii, iii, etc) beginning with the certification. The body of the project
pages should be numbered in Arabic numerals (i.e., 1,2,3,4, etc) consecutively throughout. The
page numbers should appear just below the centre of the bottom margin.

1.2 Report Presentation

The title page must be arranged as follows:

(a) The main title of the final year project must be written in CAPITALS (well indented, centred)
in 14 points bold fonts. A sub-title should be written in capital followed by lower case letters
i.e. Title Case.
(b) The name of the author should be inserted at the centre of the title page and written in Title
Case, 12 points bold.
(c) The following words must be inserted below the author’s name: “A Project Submitted in
Partial Fulfilment of the Requirements for the Degree of (insert name of the degree) of the
University of Dodoma”; give the date (month and year) of completion of the project work (see
page 9).
(d) In a single bound volume, project report material should be arranged in the following
sequence:
i. Cover page
ii. Title page
iii. Certification
iv. Author’s Declaration
v. Acknowledgements
vi. Dedication, if any
vii. List of abbreviations/acronyms used
viii. Abstract
ix. Table of contents
x. List of tables, figures, illustrations, etc
xi. Main text divided into chapters, sections, etc

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 xii. List of references
xiii. Appendices

1.3 Proof-Reading and Editing

Candidates should ensure that the written report demonstrates a high standard of proof–reading
and copy editing (including attention to layout, spelling, grammar, sentence structure). The
project report should be checked for accuracy, including references, cross–references and
sequences of numbers. Figures, diagrams and tables must be numbered sequentially in the
manuscript. Candidates are responsible for ensuring that no changes are introduced to the
intellectual content in the process of typographical editing.

1.4 Further Details on the Project Components

1.4.1 Certification

The supervisor(s) should certify that they have read the project report, and found it to be in a
form acceptable for examination.

1.4.2 Declaration by the Candidate

Every project report submitted for undergraduate degree of the University of Dodoma must be
accompanied by a declaration by the candidate to the satisfaction of Senate, stating that it is the
candidate’s own original project report, and that it has not been submitted for a similar degree
award in any other University.

1.4.3 Acknowledgements

In this section, the candidate should acknowledge the people or institutions that rendered support
or other assistance, which made the execution of the final project work possible.

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1.4.4 Abstract

The abstract should be concise but comprehensive and shall not be more than one page. The
abstract should highlight the important points of the project report including the key
methodological points, important results or findings and the main conclusions.

1.4.6 Table of Content

The candidate should include a table of content. Automatic generation of this table is highly
encouraged. The list of tables, figures and illustrations should be included on a separate page and
arranged in the same format as the table of content.

1.4.7 Body of Text

Tables, figures (with the full word i.e Figure X in the figure but an abbreviation fig. X in the
referred text), diagrams and plates should be numbered in separate sequences, and should be
cited/ referred to in the text. Each table and illustration should have a full caption. The text
should contain a comprehensive Introduction and Literature Review; a Statement of the Research
Problem, Objectives and Hypotheses (or Research Questions); details of the Methods used in the
research, description and statistical analyses of the Research Data; discussion of the Results, and
possibly also suggestions for further research.

1.4.8 References

All factual sentences should be cited in the text, and as a rule included in the list of
references to strictly avoid plagiarism in any situation. References should be arranged in
alphabetical order at the end of the project report. The recommended system of referencing by
UDOM is APA 6th edition.

1.4.9 Appendices

Appendices should contain detailed data or information that explains the summaries provided in
the main text. All appendices must be referred to in the text.

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1.5 Submission of Final Project Report

After satisfactorily having completed all the corrections recommended by supervisor (s), the
candidate should submit two tape bound copies and a softcopy in a CD-R/RW of your final
project report to Head of Department.

3.0 Other Information

Some of the sample pages for various sections of the report are shown from below;

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 Cover page

4.0 cm

GEOLOGY OF THE GOLD MINERALIZATIONS

ON SOME SELECTED GREENSTONE BELTS

 14 points
IN TANZANIA
 Bold

 Centred
The Case of Nyarugusu and

Nzega Areas

2.5 cm
4 cm
cm
B.Sc. (Applied Geology) Final Year Project

University of Dodoma

Student Name:

Registration Number:

Department:

Supervisor’s Name:
May, 2014

2.5 cm

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 Title Page

GEOLOGY OF THE GOLD MINERALIZATIONS ON SOME

SELECTEDGREENSTONE BELTS IN TANZANIA  14 points

 Bold

 Centred
The Case of Geita, North Mara, Nyarugusu and Nzega Areas

A Final Year Project Submitted in Partial Fulfilment of the  12 points

Requirements for the Degree of Bachelor of Science (Applied Geology)  Bold

of the University of Dodoma  Centred

University of Dodoma

May, 2014

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 CERTIFICATION

The Undersigned certify that they have read and hereby recommend for examination by the
University of Dodoma a final year project entitled: Geology of the Gold Mineralizations on
Some Selected Greenstones Belts in Tanzania, in partial fulfilment of the requirements for the
Degree of Bachelor of Science (Applied Geology) of the University of Dodoma.

................................................................................

Prof./Dr./Mr./Ms.

(Supervisor)

Date........................................................................

...............................................................................

Prof./Dr./Mr./Ms.

(Supervisor)

Date...................................................................................

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 DECLARATION

I, Nyora Kobare, declare that this final year project is my own original work and that it has not
been presented to any other University for a similar or any other degree award.

Signature...................................................................

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 ABSTRACT

The abstracts should provide summary of the work preferably in one page and should contain the
following components / information;

 Introduction and methodology of your problem

 What was obtained / what were the results and discussions (for the set of results state the
maximum and minimum values or those with special interest)
 What was generally conclusions and recommendations

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 TABLE OF CONTENTS
Page
Certification..................................................................................................................................i
Declaration and Copy Right.........................................................................................................ii
Acknowledgements......................................................................................................................ii
Dedication....................................................................................................................................iv
Abstract........................................................................................................................................v
Table of Contents.........................................................................................................................vi
List of Tables..............................................................................................................................vi
List of Figures..............................................................................................................................vi
List of Abbreviations...................................................................................................................ix

CHAPTER ONE: INTRODUCTION 1

1.1 Background............................................................................................................................1
1.2 Problem Statement...............................................................................................................2
1.3 Research Objectives.............................................................................................................3
1.3.1 Main Objective.....................................................................................................................3
1.3.2 Specific Objectives.............................................................................................................4

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 CHAPTER ONE

BACKGROUND INFORMATION

The Background should contain the following components / information;

 What is the historical background of what was set to be studied?

 What is the meaning of what was set to be studied (important definitions if any)?
 If a problem, what is the global, regional and local scale of the problem?
 Any other important information about the area the study is being conducted.

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 REFERENCES

References should be listed using the APA 6th Edition formats.

Example of an APA referencing style

Book:
Gregory, G., and Parry, T. (2006). Designing brain-compatible learning (3rd ed.). Thousand
Oaks, CA: Corwin.
Strunk, W., Jr., and White, E. B. (1979). The guide to everything and then some more stuff.
New York, NY: Macmillan.

Chapter of a Book:
Bergquist, J. M. (1992). German Americans. In J. D. Buenker & L. A. Ratner (Eds.),
Multiculturalism in the United States: A comparative guide to acculturation and
ethnicity (pp. 53-76). New York, NY: Greenwood.

Journal Article with DOI:

Paivio, A. (1975). Perceptual comparisons through the mind's eye. Memory & Cognition, 3, 635-
647. doi:10.1037/0278-6133.24.2.225

Journal Article without DOI (when DOI is not available):

Becker, L. J., & Seligman, C. (1981). Welcome to the energy crisis. Journal of Social Issues,
37(2), 1-7.
Hamfi, A. G. (1981). The funny nature of dogs. E-journal of Applied Psychology, 2(2), 38-48.
Retrieved from http://ojs.lib.swin.edu.au/index.php/fdo

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Pagination
a) Paginate the preliminaries (portions preceding the introduction) in lower case Roman
numerals ("i", "ii", "iii" etc) beginning with the CERTIFICATION page
b) Number the pages of the body of the final year project in Arabic numerals ("1", "2", "3" etc)
consecutively throughout.
c) The page numbers should appear just below the centre of the bottom margin.

CHAPTER ONE
CERTIFICATION INTRODUCTION
The undersigned certify that they have 1.1 Background
read and hereby
recommend..................................

i
1

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