CARIBBEAN EXAMINATIONS COUNCIL

SECONDARY EDUCATION CERTIFICATE EXAMINATION

INFORMATION TECHNOLOGY

(General Proficiency)

Pap er 03 – S chool-Based Assessment

PR ACT ICAL AS S IGNME NT S

W ord processi ng
S preadsheet
Dat abase M ana gem e nt
P robl em -sol vi ng
P rogr am Im pl em ent at i on
 S preadsheet
Th e Tre asure r of Bo d y D yn am i cs S port s C l ub (BD S C ) want s t o use a spre ads hee t packa ge t o cre at e,
m ani pul at e and m on i t or t he cl ub's fi n an ces. Ther e a re 20 me mb ers i n t he cl ub. There are di f fer ent
cat e gori es o f m em be r and ea ch c at e gor y at t ract s a di f fer ent r at e of m em be rs hi p f ee. The m em b ers hi p rat es
rem ai ned t he s am e f or t he peri od 2008 -2 011 . Based on t h e c at e gor y of m em b ers hi p, m em bers have d i fferent
res pons i bi l i t i es and pri vi l eges. Th e c at e gori es o f m em bershi p wi t h current r at es are gi ven i n T abl e R ATES .

C at ego r y C ode R at e per m ont h

S t udent S $100
R egul a r R $150
Gol d G $200
P l at i num P $250
C reat e a sp readsh eet wi t h at l east t hree worksheet s t hat wi l l enabl e t he t r eas ur er of Bod y D yn am i cs S port s
C l ub t o vi ew t he m em bers' p a ym ent det a i l s and i ncom e and e x penses. Your des i gn m us t be eas y t o fo l l ow.
Tas k A
You are requi re d t o:
(i) On a workshe et st or e t he dat a gi ven i n t he R ATES t abl e abo ve. Nam e t he s h eet RAT E S .
(ii) On a second worksh eet , cr eat e i nfo rm at i on on each o f t he 20 m em bers ' pa ym ent s for t he l as t four
ye a rs wi t h at l e ast FO UR me mb e rs i n each categor y .
(iii) For e ach m em be r, t h e cl ub m ai nt ai ns a h i st or y of p a ym ent s based on t hei r c at e go r y, b y ye ar. For
ex am pl e, m em ber W a yn e R obi nson woul d have pa ym ent d et a i l s from 2008 t o 2011. Thes e re cords wi l l
i ndi cat e how m uch m one y w as pai d fo r each of t hos e yea rs and how m uch i s s t i l l out s t andi ng . The t ot al
am ount due i s based on t he m em ber c at e gor y, us e an i f st at e m ent or vl ookup t o cal cul at e t ot al am ou nt due
 The t abl e bel ow sho ws a sam pl e :
Mem_ID Total Total Due Outstanding
Title FirstName LastName Code Pymt2008 Pymt2009 Pymt2010 Pymt2011 Paid

WR001 Mr Wayne Robinson P $2,000.00 $2,500.00 $3,000.00 $1,500.00 $9,000.00 $12,000.00 $3000.00

(iv) The m em bers shoul d be sort ed b y C ode t hen b y La st nam e t h en b y F i rs t nam e.

(v) In t he P a ym ent s are a of t he spre adshe et , creat e a col um n c a l l ed S tatu s . Bas ed o n each m em b er 's
pa ym ent s i t shoul d di spl a y 'Out st andi n g' i f t he y o we m one y for fe es and 'P ai d ', i f t he y p ai d al l t hei r dues .
(vi) In 2012 , i t w as deci ded t hat i f a m em be r has out st andi ng fe es, he or s he woul d be char ged
2 0 % of t he out st andi ng am ount as a fi ne , creat e a col um n c a l l ed Fi n es .
(vii) On a Thi rd spre ads heet nam ed S UM M ARY , cr eat e a sum m ar y s ect i on wi t h t he fol l owi ng
i nform at i on:

S u mmary T ab l e
La r ges t am ount out s t andi ng
Num ber of m em be rs wi t h out st andi ng a m ount
Tot al Am ount D ue
Tot al Am o unt P ai d
Tot al Am ount O ut st andi ng
Tot al A m ount of Fi n e
Avera ge Am ount Ou t st andi ng
(a) The l ar gest am ount out st andi ng b y an yo ne m em ber.
(b) The num ber of m em bers wi t h an out st an di ng am ount .
(c) The t ot al am ount due for t he fou r ye ars, t ot al am ount pai d, t ot al am ount out s t andi ng, t ot al fi nes ow ed
b y m em be rs.
(d) The ave ra ge am oun t out st andi ng .
(viii) S ave you r worksh ee t as T ask A .
(ix) P ri nt t he worksheet s and t he associ at ed f orm ul ae used.

T as k B
(i ) The m em be r i n t he ten th row m i gr at ed t o J apan del et e al l i nform at i on as s oci at ed wi t h t hat m em ber.
(i i ) Ab i gai l Col l in s and Pe ter -Ajan i Ru d d ock had j oi ned t he cl ub from 2007 as re gul ar and gol d
m em bers resp ect i vel y; howev er, t hei r re cords we re om i t t ed from t he spre ads hee t . M ake up pa ym ent
i nform at i on for t he m and Ins ert t h i s da t a i n t he appropri at e l ocat i on(s).
(i i i ) Th e C l ub’s Boa rd of Mana gem ent h as deci ded at t he l as t board m eet i n g t o c hange t he fi ne rat e f or
out s t andi ng fe e fro m 20% to 35% . Adjust t he rat e i n your spreadshe et .
(i v ) S ort t he spread sheet b y am ount out st andi ng i n d escen d i n g ord er .
(v) The C l ub’s Boar d of Mana gem ent ha s deci ded at em er ge nc y bo ard m e et i ng h el d t wo da ys a go t o chan ge
t he rat e fo r S tu d en t an d Regu l ar to $ 120 an d $ 160 respect i vel y adj ust t he R A TES t abl e acco rdi ngl y.
(v i ) S ave spre adshe et as T AS K B .
(vi i ) P ri nt t he worksheet s and t he asso c i at ed form ul ae us ed.
 T as k C
(i ) C reat e a com pl ex cri t eri on t o sel ect a l l i nform at i on on m em bers who hav e an out s t andi ng s t at us and are
i n t he Gol d catego r y .
(i i ) C reat e a col um n gr aph showi n g t he t ot a l m em bershi p dues col l ect e d each ye ar for t he p eri od 20 08 -
2011.
(i i i ) P ri nt th e extra cti on resu l ts and th e grap h .

Word Processing
The board m em b ers of Bod y D yn am i cs S port s C l ub (BDS C ) have de ci ded t o us e a word pro ces s i n g p rogram t o
l aunch a cl ub bro c h ure. Thi s wi l l not i f y t he cl ub m em bers a bout upcom i ng cl ub act i vi t i es and i nfor m t he
gen eral publ i c about t he cl ub.
You are requi re d t o:

Task A

(i) C reat e a wo rd pro cessi ng do cum ent i n form i ng t he cl ub m e m bers of t he a ct i vi t i es t hat t he cl ub wi l l hos t fo r
t hi s yea r. Thi s ye ar t he cl ub i nt ends t o host a C ake S al e, C hr i st m as concert , Be a ch pi cni c, Fun d a y a nd Bar -
be-q u e.
(i i ) Al s o for t he ne w m em bers, you ne e d t o i ncl ude a bri ef i nt roduct i on about t he cl ub, i ncl udi ng v ari ous
rat es for di f fer ent t ypes of m e m bershi ps. The t ex t i n t he brochure m ust be ful l y j us t i fi ed wi t h var yi n g l i ne
s paci ng. Us e ei t he r t wo or t hree col um ns t o m ake brochur e t hat can be fol ded.
(i i i ) P ri nt t he brochure on one she et of l et t er si z e paper .
Task B

(i ) C reat e a l et t er he ad for t he cl u b wi t h t he l ogo of t he cl ub (an appropri at e graphi c of appropri at e s i z e),

t he address, phon e n um ber, fax , websi t e address and em ai l a ddress of t he cl ub. The m ot t o of t he cl u b
s houl d appear as t he foot er.
(i i ) P ri nt t h e l et t er hea d

Task C

(i ) Us i ng a cop y of t h e l et t er head cre at ed i n TAS KB; cr eat e a c over l et t er i n pr epar at i on for m ai l -m er ge

i nform i ng t he Pl ati n u m me mb ers abou t t he l aunch of t he n ew cl ub broc hure an d t he act i vi t i es pl anned
for t hi s ye a r. Th e l et t er shoul d i ncl ude t he col um n gr aph fr om t he spr eads he et wi t h t he headi n g “D u es
col l ected f or th e p e ri od 2008 -2011 ”. In sert t h e f i rst rep ort from t he dat ab as e m ana gem ent wi t h an
appropri at e h eadi n g . The m ar gi ns shoul d be one i nch al l rou nd wi t h 1.5 l i ne s paci ng and t ex t s houl d be
j us t i fi ed.
(i i ) S ave t he doc um ent a s Let t e r_P l at i num .
(i i i ) Us e t he dat a cont ai ned i n t he quer y P l a t i num _MA ILIN G_ LIS T from t he dat abas e as t he dat a s ou rce for
t he m ai l m erge .
(i v) S ave t he m er ged l et t ers as Me r gel et _pl at i num .
(v) Ens ure t hat t he docu m ent s have been for m at t ed properl y and spel l -ch eck ed.
(vi ) P ri nt L etter_ Pl ati n u m, Pl ati n u m_ MAI L ING_L IS T and Mergel e t_p l ati n u m .
 Datab as e Man age men t

C l ub m em ber det ai l s for Bod y D ynam i cs S port s C l ub (BDS C and t he cl ub fund r ai s i ng a ct i vi t i es over t he
ye a rs hav e t o be st o red for ref eren ce an d ret ri eval . Th er e ar e FOUR cat e gori es of cl ub m em bers hi p. The y ar e
Regu l ar, S tu d en t, Gol d and Pl ati n u m. The corr espondi n g cat e gor y codes a re: R , S , G and P , res pe ct i vel y.
The dues pa ya bl e b y each m em b er wi l l be depend ent on hi s or her c at e gor y o f m em bers hi p. Us e t he fol l owi ng
t abl es , nam es and d escri pt i ons t o assi st yo u i n popul at i n g t he t abl e s

T as k A
T ab l e: Pe rson al In for mati on
Thi s t abl e s t ores t he personal det ai l s of t he cl ub m em bers.
The fi el ds need ed a r e:
Ti t l e, Fi rs t nam e, Last nam e, C at e gor y code, Addr ess, P ho ne num ber, D at e of b i rt h, Gender, D at e o f j oi ni ng
t he cl ub, M EM_ ID { creat ed b y usi ng t h e i ni t i al s of t he m em ber 's nam e and t hree di gi t s , e. g. W a yn e R obi ns on
woul d be W R 00 1}

T ab l e: T i ck et S al es Acti vi ty
Each cl ub m em be r i s at t ached t o t he fou r act i vi t i es t hat t he cl ub host s. For t he l as t few ye ars t he act i vi t i es
were C hri s t m as C on cert (C C ), Bake S al e(BS }, T enni s Tour nam ent (TT) and M a y F ai r (M F). For t he cl ub
act i vi t i es , each m em ber i s responsi bl e fo r sel l i ng t i cket s and col l ect i ng m oni es f rom s el l i ng t he s e t i c ket s .
The fi el ds need ed a r e:

ME M_ I D, Ti cket s sol d for C C , Ti cket s sol d for BS , Ti cket s sol d for T T, Ti cket s s ol d for M F and T ot al
num ber of t i cket s so l d.
T ab l e: Rate
Thi s t abl e st ores t he four cat e gori es, t he i r codes and t he rat e s per m ont h for e ach
cat e gor y.
The fi el ds need ed a r e:
C at ego r y code, C at e gor y n am e and Mont hl y rat e (R - $1 50, S -$100 , G -$20 0 , P - $ 2 5 0 for ea ch of t he four
cat e gori es.

You are requi re d t o:

S et up a dat abase wi t h t abl es/ fi l es as spe ci fi ed above wi t h ap propri at e fi el d n am e s , dat a t yp es and fi e l d
s i z es , cont ai ni ng i nf orm at i on for t he tw en ty -on e cl u b me mb ers from t he s pr ea ds heet .

M ake copi es o f al l t hree t abl es an d m ak e t he fol l owi ng chan ges:

Cop y of Person al i n f ormati on (i ) sort t he t abl e b y Last na m e (i i ) del et e t he ge nder fi el d (i i i ) R ena m e
phone num ber fi el d t o cel l phone (i v) D e l et e t he t went i et h re cord.
Cop y of rates T ab le: (i ) R en am e t he m ont hl y rat e fi el d t o m em bershi p fee.
Cop y of T i ck et S ales : (i ) Del et e t h e t ot al t i cket sal es for C hri st m as C oncert fi e l d.

P erfor m t he fol l owi ng que ri e s usi n g t he ori gi n al tab l es:

1 . To l i s t t he Ti t l e , Fi rst nam e, Last n a m e, C at ego r y nam e and Mont hl y r at e of al l Gol d OR P l at i num
m em bers . S ave t he q uer y as 'C at e go r y'.
2 . To l i s t t he Ti t l e , Fi rst nam e, Last n a m e, Address and Da t e of j oi ni ng of A LL Gol d m em bers who j oi ned
i n 2005 and 2007 . S ave t he l i st as 'Li fe '.
3. To l i s t t he Ti t l e , Fi rst nam e, Last n a m e, Address and P h one num ber of al l m em bers who s ol d m o re t han
200 t i cket s. S ort t he m em bers i n descen di ng ord er of t hei r l ast nam e . S ave t he q uer y as 'Ti ck et s '.
4 . The t i cket for ea ch cl ub act i vi t y cost s $20. C reat e a cal c ul at ed fi el d cal l ed ' T otal mon i es col l e c ted ' t o
s t ore t he t ot al m oni es col l ect ed b y each m em ber. Li st t he , T i t l e, Fi rst nam e, Las t nam e and Tot al m o ni es
col l ect ed fi el ds. S av e t he quer y as 'Mon e y'.
5 . Us i ng que r y sum m ar y fe at ures c al cul at e:
a The m ax i m um num ber of t i cket s sol d . S ave i t as 'M ax qr y' .
b The t ot al am ount col l ect ed f rom sel l i ng t i cket s. S ave i t a s Tot qr y'.
6. C reat e a qu er y t o l i st t he Mem _ ID, Ti t l e , Fi rst nam e, La st nam e, Addres s o f A LL P l at i num m em be rs .
S ave i t as ' P l at i num _MA ILIN G_ LIS T qr y'.
7 . P repare a rep ort cont ai ni ng t he m em bers grouped b y C at ego r y and sort ed b y Las t n am e i n as c end i ng
order. The fi el ds t o be di spl a ye d ar e Ti t l e, Fi rst nam e, La st nam e, Dat e o f j oi ni ng, C at e go r y nam e an d
P hone num ber. It sh oul d have t he fol l o wi ng t i t l e.
B od y Dyn ami cs S p orts Cl u b
L i st of Memb e rs 2008 -2011
8 . P roduce anot he r report t hat di spl a ys Mem _ ID , Ti t l e, Fi rs t nam e, Last nam e, C at ego r y nam e, Tot al
t i cket s s ol d and Tot al m oni es col l ect ed. The report shoul d b e grouped b y C at e go r y and s houl d di s pl ay t he
overal l t ot al t i cket s sol d, t he t ot al m onies col l ect ed for e ac h cat e gor y and a gr a nd t ot al . The report s houl d
have t he fol l owi n g t i t l e.
B od y Dyn ami cs S p orts Cl u b
Acti vi ty De tai l s

NB: Please state any assumptions made.