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How To Setup Freight For AutoInvoice And

To
The Transactions Workbench (Doc ID Bottom
1096942.1)

In this Document

Goal
Solution
1. Check Freight Setup
a. Transaction Type Setup
b. Freight As An Inventory Item
c. System Profile Options
d. Settings In Order Management
e. Summary
2. Troubleshooting Freight
3. Still Have Questions?
References

APPLIES TO:

Oracle Receivables - Version 11.5.10.0 and later


Information in this document applies to any platform.
Executable:RAXMTR - AutoInvoice Master Program
Executable:RAXTRX - AutoInvoice Import Program
Form:RAXSUCTT.FMB - Define Transaction Types
Form:ARXTWMAI.FMB - Transactions

GOAL

Oracle Receivables (AR): AutoInvoice Information Center >Troubleshooting


AutoInvoice for Oracle Receivables Release 11.5 Through 12 > Note
1096942.1

Oracle Receivables (AR): Transactions Workbench Information Center >


Note 1096942.1

This note is intended to facilitate troubleshooting issues regarding freight in


AutoInvoice and the Transactions Form.

This note should be used in conjunction with:

 Note 1075757.1, Troubleshooting AutoInvoice for Oracle Receivables Release


11.5 Through 12
 Note 764297.1, How Tax on Freight Works in R12 E-Business Tax (EBTax) Order
to Cash

 Note 1315056.1, Troubleshooting Freight Issues in AutoInvoice and the


Transactions Workbench

SOLUTION

When processing freight in Receivables, you have two options:

1. Recognize Revenue On Freight

If you want to recognize revenue on freight and calculate taxes against it, then you
need to set up freight as an inventory item. Additionally, there are profile options and
system parameters you need to set up, please check Section 1 below. If you set up
Freight as an Inventory item, then multiple freight lines will be at the invoice line level
rather than a single freight at the header level.

2. Do Not Recognize Revenue On Freight

If you just want a simple freight charge for additional services such as shipping and
handling or courier fees, without recognizing any revenue against the freight amount
or calculating taxes against it, then you do not need to setup freight as an inventory
item.

1. Check Freight Setup

The most important thing to review when encountering issues regarding Freight is to
review your setup. Typical issues are:

 Error message: Please correct the freight account assignment, or


 the segments of your GL account is not what you expected

are resolved by reviewing the Freight setup.

a. Transaction Type Setup


If you need to associate a freight charge to a transaction, ensure that your setup for
the Transaction Type allows freight.

Responsibility: Receivables Manager


Navigation: Setup > Transactions > Transaction Types

b. Freight As An Inventory Item

By default, Receivables does not calculate tax on freight charges. If you need to
calculate tax on freight, you must set up freight as an inventory item.

Responsibility: Receivables Manager


Navigation: Setup > Transactions > Items > Define Items

Create an inventory item for freight and note the following:


In the Main tab:
 Display Attributes = All
 Unit of measure = Each

 User Item Type = Freight (Only Items with User Item Type = Freight,
will appear in the List of Values when you define the Profile Option: Tax:
Inventory Item for Freight and the OM Parameter: Inventory Item for
Freight )

In the Invoicing tab:


 Invoiceable Item = checked
 Invoice Enabled = checked

The value in Sales Account is picked up by AutoAccounting if you source from Standard
Lines. Please see Note 1080995.1, Troubleshooting AutoAccounting in AutoInvoice for
additional information.
NOTE: You will need to create a Freight Inventory Item for EACH organization in
which you want to interface Freight as Revenue.

c. System Profile Options

If you process freight as revenue and you want tax to be calculated against the freight, then you must
setup the following system profile options for your Order Management (if you interface transaction
from Order Management) and Receivables Manager responsibilities:

Release Profile Option Valid Values Description


11.5 Tax: Invoice Yes/No Yes, if you want tax
Freight as calculated on freight
Revenue lines.
No, if you do not.
Tax: Inventory an Inventory Item with User Specify the inventory
Item for Freight Item Type = Freight, e.g. item associated with
Freight Charge from previous freight.
step
12.x eBTax: Invoice Yes/No Yes, if you want tax
Freight as calculated on freight
Revenue lines.
No, if you do not.
eBTax: Inventory an Inventory Item with User Specify the inventory
Item for Freight Item Type = Freight, e.g. item associated with
Freight Charge from previous freight.
step

d. Settings In Order Management

The following is only applicable from Release 12 onwards.

If you are interfacing/importing invoices from Order Management, do the following:

Responsibility: Order Management Super User


Navigation: Setup > System Parameters > Values

Parameter Value Description


Inventory Item an Inventory Item with User Item Specify the inventory item
for Freight Type = Freight, e.g. Freight Charge associated with freight.
from previous step
Invoice Freight Yes/No Yes, freight lines will be
as Revenue interfaced with a LINE_TYPE of
LINE
No, freight lines will be
interfaced with a LINE_TYPE of
FREIGHT

NOTE: The values set for the Order Management system parameters above are used
in conjunction with the Profile Option: Invoice Freight as Revenue. If the profile option
is Yes, and if a freight line is interfaced with a LINE_TYPE of
 LINE, taxes will be calculated against the freight amount.
 FREIGHT, taxes won't be calculated against the freight amount.

e. Summary

The following table summarizes the impact of the above settings:

Name User OM OM Profil Profile RA_INTERFACE_ Are Revenue


of Item Syste Syste e Optio LINES_ALL. Taxes GL
Inven Type m m Optio n LINE_TYPE Calcul Account
tory of Param Param n ated From
Item Invent eter eter Inven On Autoacco
for ory Invoi tory Freigh unting
Freig Item Invoic Invent ce Item t? Setup of
ht e ory Freig for
Freigh item ht as Freigh
t for Reve t
as Freigh nue
Reven t
ue
Freigh Freight Yes Freight Yes Freight LINE Yes Freight
t Charge Charge
Charg s s
es
Freigh Freight No Freight Yes Freight FREIGHT No Freight
t Charge Charge
Charg s s
es
Freigh Freight Yes Freight No Freight LINE No Freight
t Charge Charge
Charg s s
es
Freigh Freight No Freight No Freight
t Charge Charge
Charg s s
es