INSTRUCTIONS TO AUTHORS

 Scope and policy

 Form and preparation of manuscripts
 Originality, Authorship, And Conflict Of Interest
Policies
Print version  Ethics policy
ISSN 0366-5232  Paper Submission And Evaluation
 Sending of manuscripts
Online version
ISSN 2357-3759

Scope and policy

Caldasia publishes high impact contributions on the

documentation, understanding, or conservation of biological
diversity written in Spanish or English. The journal includes
papers on botany, zoology, ecology, biodiversity, biogeography,
taxonomy, systematics, conservation, anthropology, and related
disciplines. The journal publishes full papers, reviews or short
communications preferably. Caldasia do not have page charges
but if the paper includes color images, collaboration from the
authors is requested to cover these costs.

Form and preparation of manuscripts

Content of papers (PDF) and instructions to authors appear in the web

site (http://revistas.unal.edu.co/index.php/cal).

Caldasia publishes three types of contributions and the major

differences between these are related to their length. Other parameters
are applied to all of them.

Full papers. These are documents that report complete research. These
contributions should include all the classic components of a research,
such as: introduction, material and methods, results and discussion. Its
length should not exceed 30 pages including figures and tables, and it
should result of an efficient compilation of the sampling effort,
complexity of the analyses and the research problem. In the case of
taxonomic papers that exceed page limit, authors can previously
consult the editorial board.

Review papers. These works describe and synthesize the state of the
art of a specific topic, identifying critical areas and perspectives for
future growth. The editorial board will invite leading experts to submit
these contributions to the journal. The paper length should not exceed
30 pages and should follow general author guidelines.

Short communications. These are contributions that do not exceed five

pages and may not include all the components listed for a full paper.
Sections will not be separated by titles. Short communications may
refer to specific observations that bring interesting information to a
wide audience. Distribution novelties are interesting for publication if
these imply an important extension of the geographic range of a
species.

The editorial board may accept letters or opinion notes about attractive
topics on the journal scope. These contributions will not exceed three
pages on submission.

Papers must be submitted with a presentation letter where authors

highlight the value of their contribution, indicate corresponding author
and list the suggested referees.

English written papers by non-english native authors need to be edited

by a professional fluent in that language or by any professional editing
service that provides this service.

The file should be written in Word for Windows. Type settings must
be Times New Roman 12pt. Figures for paper evaluation should be in
low resolution but clearly visible; these should be JPEG files, 72dpi,
and 12 cm width. High resolution figures should be TIFF format
without any compression process, 300 dpi, and 15 cm width and these
should be send only after paper acceptance.

Pages should be set to letter size 25mm margins on all sides. Text,
including figure legends and table headings, should be doubled space.
Include page and line numbering using automatic set up. Please do not
use foot notes. Please do not add author´s names for page heading.
Use a fluent and direct style, avoid parentheses as possible.

Full papers and review letters should not exceed 30 papers including
figures and tables. Short communications should not exceed five
pages. Tables and figures that are not strictly required for paper
understanding will be published as supplementary material at the
journal´s webpage.

The first page must include in the following order: 1. Spanish and
English title, 2. Name, institutional address, land address and e-mail
from every author, 3. A short title no longer than 40 characters, and 4.
Corresponding author indication. Authors that use two last names are
encouraged to hyphen them and to abbreviate the second last name by
the first word. This change will facilitate author retrieval by the
bibliographic systems. For example: Rodríguez-J. for Rodríguez
Jiménez.
The abstract should be analytical and should not exceed the 250
words. It must contain the following sections: 1. Identification of the
problem under study and of its importance, 2. Main goal of the
research, 3. A concise description of the methods, 4. A synthesis of
the major results, and finally 5. A description of the impact of the
work. The following distribution of words of the abstract is suggested
18-2-20-60-10. No references to literature, figures or tables should be
included. An English version of the abstract should be provided.

Key words: between two and five key words should be included.
Take in mind that these words are used by search engines to bring
your work to a researcher who is compiling information about a topic,
thus, key words should be significant in your area of research and
should be different from these used in the title. A Spanish version of
the key words is required.

The following order for paper sections is suggested: Introduction,

methods, results, discussion, author contributions (only in multi-
authored papers), Acknowledgements, and Cited literature. If
preferred, authors may combine Results and Discussion into a single
section. Subtitles within main sections may be included if needed.
Please remember that the introduction is not a detailed review of
literature but a list of arguments to support your case.

Author´s contribution: This section applies to multi authored papers.

In should be an explicit statement of the participation of every author
on several aspects of the paper such as: problem conception, research
designing, data collection, analysis and paper writing. IN this case use
the initials of an author as follows: Pedro Rafael Pérez-Aldana =
PRPA. Example: PRPA concept and experimental design, JJLO and
DDFE data gathering and analyses, PRPA and JJLO paper writing.

Nomenclature. Caldasia follows the policies of the Nomenclature

Codes for the respective biological groups for taxon citation.
Taxonomic authorship should be indicated the first time that a
species is cited in the main text of the paper. For botanical species
indicate the author and for zoological species author and description
year should be indicated. Taxonomic authorship should not be
indicated in following citations of the species neither in the title of the
paper. Tables with large number of species should include taxonomic
authorship. Latin names of species should be in italics. Do not use any
other special font in the text. Remember that abbreviation such as sp.,
nov,. spp., etc., are not names and should not go in italics.

Metric Units. Use the decimal metric system for all measurements,
except when textual citation of other works. Do not use period after
unit abbreviations such as gr, mm, m, etc.; use the European system
for date citations (i.e. 9 feb 1997). Integer numbers other than those
related to measurement units are written in words up to fifteen (one,
two, three, etc.). Decimal numbers should be separated by comma in
Spanish written papers and by a point in English written papers.
Geographic coordinates should follow the following format: 5º45’
North, 75º45’ West. Any abbreviation should be explained in full the
first time used.

TABLES AND FIGURES

All tables and figures must be cited in the text. Avoid table, figure and
text redundancy. Prefer figures over tables. Number tables and figures
in the order these are being cited in the text. Tables and figures should
go in separate pages at the end of the paper. Number and heading of
every figure and table should be at the top left part of the page. Figure
and table headings should not need any reference to the text. Table
symbols should go at the bottom of the table. Use Excel for tables and
keep them as simple as possible. Avoid color gradations. Use three
horizontal lines only, at the top, at the bottom, and between the
column titles and data, no not use vertical lines.

Line drawings, photos, maps, flowcharts and statistical graphs are

classified as figures. Figures should be sharp and of excellent esthetic
quality but remember that during the evaluation process figures should
be in low resolution keeping sharpness. Once the paper is accepted,
send the figures in TIFF format without any compression option,
minimum 300 dpi, and 15 cm real width. No not send figures
embedded in a Word or Excel file. Maps and structure illustrations
should have a metric scale. Avoid using isolated figures, it is better
group them into composite images of related topics. Label these
images with under case letters (Fig. 3a, Fig. 5d, etc).

DESCRIPTION OF NEW SPECIES

In addition to the standard sections of a scientific paper such as
introduction, methods, and discussion, species descriptions should
contain the following sections and order: Name of the new species in
accordance with internationally accepted nomenclature codes.
Designated type specimen, holotype, with the collection data such as
country, department or state, province, exact locality, geographic
coordinates, altitude, date and collector´s number. Isotypes, allotypes
and paratypes, is available, should be listed with their collection data
and the museum depository. Diagnosis: should be included using the
languages recommended by the respective nomenclatural codes;
diagnosis should be the list of characters that differentiate this species
from the more similar. Description: it should follow a logical order
for characters; for animals from anterior to posterior area and from
dorsal to ventral side; for plants from vegetative to reproductive
regions. Etymology: explicit indication of the new name
characteristics. Distribution and ecology: when available, provide
this information. General comments: any comments about affinities,
uses, etc. are welcomed.

Museum names and acronyms should follow any of the following

sources: Index Herbariorum (Holmgren et al. 1990), Leviton et al.
(1980) “Museum acronyms”, Herpetol. Rev. 11:93-102., or the
arthropod museum list of the Bishop Museum:
hbs.bishopmuseum.org/codens/codens-r-us.html. We strongly
encourage authors to add catalogue codes for color description from a
standard reference such as Ridgway 1912 or Smithe 1975, 1981.

SPECIMEN CITATION
To cite specimens in the taxonomic works, please use the following
format:

Botanical samples: COUNTRY. Estate, Department or Province:

Exact locality, geographic coordinates, elevation, date, Collector (s)
and collection number (HERBARIUM). Example: COLOMBIA.
Boyacá: Laguna de Tota, 3500 m, 25 ago 1967, R. Jaramillo et al.
2763 (COL).

Zoological samples: COUNTRY. Estate, Department or Province:

number, sex, exact locality, geographic coordinates, elevation, date,
Collector (s) and collection number, Museum acronym, and catalog
number. Example: COLOMBIA. Risaralda: one male, adult,
Mistrató, 1400 m, 12 dic. 1992, C. Meléndez 202. ICN 20539 (Insect).

If the paper includes catalogs, lists and inventories, please follow as

close as possible this format: Family. Genus. Species. Author.
Country. Estate/Department/Province. Municipality. Locality.
Latitude. Longitude. Altitude. Collector and collection number.

LITERATURE REFERENCES AND CITED LITERATURE

Use only needed references. There should be strict correlation
between cited literature and references in the text. Only published
documents should be listed in the cited literature. Thesis and web page
citation should follow requirements described below. Caldasia follows
the guidelines of the Council of Scientific Editors
https://www.councilscienceeditors.org/ using the “last name, year”
version. You can find the instructions at the following link:
http://www.scientificstyleandformat.org/Tools/SSF-Citation-Quick-
Guide.html

Please order references by date as follows: “...according to Chávez

(1986) and Ramírez and Alpírez (1993)...” or “...as found by Ibañez
(1978), Menéndez and Meléndez (1981), López (1983, 1985),
Rodríguez et al. (1988)” or “... there are two species (Velázquez 1975,
Juárez and Suárez 1980, 1983, Martínez et al. 1990)...” Please note
comma use. For papers with thtree or more authors use et al. in italic
font; use a, b, c, etc. in text citation to distinguish between papers
published by the same author and same year. Unpublished or
submitted works should be cited in the text only. These works should
be cited as unpublished: (Pérez, unpublished). Avoid this type of
references.
Cited literature references should be ordered by last name of first
author and year. Write all author names, do not use et al. For metadata
addition do not use any special font other than that indicated for the
main text. Keep all the information of a single reference into a single
paragraph. Separate each reference by a white line.

Journal abbreviation should follow oficial list. There are several

databases with this information such as:
http://images.webofknowledge.com/images/help/WOS/A_abrvjt.html
http://www.issn.org/services/online-services/access-to-the-
ltwa/#lettres

Papers in serial journals: Authors. Year. Title. Abbreviate Journal

Name. volume (issue): pages. Doi.
Text citation: (Author year), Author1 and Author2 (year), Author1 et
al. (year)

Examples:
- Hernández-N R. 1965. Análisis de redes ecológicas centrados en la
especie invasora Menganius fulanii. Rev. Biol. Trop. 5:112−115.
doi:10.000002/rbt.230.7355.1222.
Text citation: (Hernández-N 1965) or Hernández-N (1965)

- Hernández-N R, Fernández-T G. 1992. Filogenia del género

Menganius (Coleoptera: Menganiidae). Beetle J. 62(1): 6−8.
doi:10.000002/rbt.230.7355.1244.
Text citation: (Hernández-N and Fernández-T 1992) or Hernández-N
and Fernández-T (1992)

- Hernández-N R, Fernández-T G, Fernández-C F. 2012. Filogenia del

género Menganius (Coleoptera: Menganiidae). Beetle J. 63(1-2):
15−81. doi:01.002/bj.210.7355.1222.
Texto citation:(Hernández-N et al. 2012) or Hernández-N et al. (2012)

- Hernández-N R, Fernández-T G, Fernández-C F. 2012a. Análisis de

caracteres en el género Menganius (Coleoptera: Menganiidae). Beetle
J. 63(1−2): 1−15. doi:01.002/bj.210.7355.1222.

- Hernández-N R, Fernández-T G, Fernández-C F. 2012b. Filogenia

del género Menganius (Coleoptera: Menganiidae). Beetle J. 63(1−2):
15−81. doi:01.002/bj.210.7355.1278.
Text citation:(Hernández-N et al. 2012a,b) or Hernández-N et al.
(2012a,b)

Books: Author. year. Title. Edition. City. (If needed, include country
for clarity). Editorial company.

Full books:
Chivian E, Bernstein A, Annan K. 2008. Sustaining Life: How Human
 Health Depends on Biodiversity. Oxford: Oxford University Press.

Books authored by organizations

[ICZN] International Commission on Zoological Nomenclature. 1961.
International code of zoological nomenclature. First Edition. London:
International Trust for Zoological Nomenclature London.
Text citation: (ICZN 1961) or ICZN (1961)

Citation of full books developed by editors and different authors for

chapters:
Fernández F and Sharkey MJ, editors. 2006. Introducción a los
Hymenoptera de la Región Neotropical. Bogotá: Sociedad
Colombiana de Entomología y Universidad Nacional de Colombia.

Book chapters:
Magurran A. 2004. Measuring biological diversity. Malden: Blackwell
Science Ltd. Chapter 2, The commonness, and rarity, of species;
p.18−71.

Chapters of a book whose authors are different from editors:

Olmi M. 2006. Familia Sclerogibbidae. In: Fernández F and Sharkey
MJ, editors. 2006. Introducción a los Hymenoptera de la Región
Neotropical. Bogotá: Sociedad Colombiana de Entomología y
Universidad Nacional de Colombia. P. 393−396.

Thesis
Abuhatab YA. 2011. Actividad metabólica diaria del biofilm en el
sector medio de un río de alta montaña (Río Tota, Boyacá -
Colombia). [Thesis]. [Bogotá]: Universidad Nacional de Colombia.

Electronic documents, DVDs, CDs, or web pages

Yu DS, Achterberg K, Horstmann K. c2012. World Ichneumonoidea
2011. [DVD].
Text citation:(Yu et al. c2012) or Yu et al. (c2012)

Samuelson A, Evenhuis N, Nishida G. c2001. Insect and spider

collections of the world web site. [last accessed: 27 Mar 2016].
http://www.bishopmuseum.org/bishop/ento/codens-r-us.html

Text citation: (Samuelson et al. c2001) or Samuelson et al. (c2001)

Originality, Authorship, And Conflict Of Interest Policies

Authors must agree with the originality, authorship and conflict

of interest policies of Caldasia described below. Consequently,
the respective format must be signed and submitted with the
original version of the paper. The format can be downloaded
from the format for authors section at the left side of the
 journal´s page (http://revistas.unal.edu.co/index.php/cal).

Originality. Papers submitted to Caldasia must be original and

should not be under evaluation in another journal or publication
of any type.

Authorship. In agreement with guidelines of organizations such

as the Publication Ethics Committee (COPE)
(publicationethics.org/resources/guidelines) and the International
Committee of Medical Journal Editors (www.icmje.org),
Caldasia considers that listing an author in a paper is due to
his/her significant contribution to the scientific content of the
work. As a consequence, to be an author, he/she must have been
participated significantly on the conception, design, data
collecting, analyses or paper writing, agrees with the content of
the submitted document and is responsible for the ideas present
there. However, for efficiency, Caldasia will keep contact with
the corresponding author only. Corresponding author must be
indicated in the presentation letter.

Caldasia accepts that the order of authorship in a paper is the

result of a mutual agreement, consequently, for multi-authored
papers a final section of Author´s contribution as described
below. Additionally, Caldasia assumes that no one that
contributed significantly to the study have been left out of the
authors list.

Competing interest. Caldasia assumes that the interpretation of

the data and the objectivity of the analyses of the paper are
impartial and follow the standards of the area. Thus, these must
not be biased because economic or personal interests. The
journal requests that the authors sign the declaration of
originality, responsibility for authorship and conflict of
interest

(http://revistas.unal.edu.co/index.php/cal.)

Ethics policy

If required, authors must indicate in the Material and Methods

section their agreement with regulatory laws regarding
experiment ethics and collecting permits.

If voucher specimens are generated, collection repository must

be indicated. DNA sequence access numbers and repository
databases must be indicated.

Paper Submission And Evaluation

 Caldasia promotes excellence, transparency and objectivity
criteria for paper evaluation. Submitted papers are first checked
by the editorial board for compliance with the journal scope and
instructions to author guidelines. All submitted papers are
checked through the Turnitin writing system (turnitin.org). The
scientific merit of the contributions, and hence the possibility to
publication in the journal, depends on the concept of the
referees. Papers that do not fit in the journal´s scope or that
do not follow instructions to author guidelines are returned
to authors without evaluation. Papers that comply with the
requirements described above are formally accepted for
evaluation and receive a reference code indicated in the
acknowledgement upon receipt letter. A copy of this letter is
send through e-mail to all the authors; however, following mail
contact will be with the corresponding author exclusively. This
stage of paper evaluation takes up to seven (7) days.

Papers accepted for evaluation are sent to at least two referees

for peer-review. Authors may suggest in their presentation letter
three referees giving their full names, e-mail address and web
page if available. The editorial board selects referees from any
academic institution worldwide if they comply with two criteria:
1. Number of publications related with the study that have
appeared recently in high impact journals, and 2. Independence
of these referees from the paper´s authors, author´s trajectory, or
author´s institutional affiliation. Referees will have 20 days to
send their evaluation concept to the editorial board.

The editorial board will take decision about the submitted paper
for publication in Caldasia based on the synthesis of the concepts
provided by the referees. Papers submitted to the journal may
receive any of these concepts: 1. Acceptable as submitted, 2.
Publishable with changes, 3. Require a second round of review,
and 4. Not publishable.

If changes are requested, authors can take up to 15 days to

submit a corrected version to our platform system. A letter with
a detailed explanation of the changes to the document should be
included.

Sending of manuscripts

Caldasia uses the Open Journal Systems (pkp.sfu.ca/ojs/) platform for the
review process. To submit your paper, please create an author profile at
http://revistas.unal.edu.co/index.php/cal. To do so choose the option “Mi
perfil” that is located at the top left part of the page. Once the profile has
been created, you can follow the instructions to upload your paper. The
journal will not accept papers for evaluation sent directly to the contact
address or any other mean.