AAmir Final

Computer Applications Practical File
Assignment no.11
Question : Make a table of contents of unit 1 of subject computer application.
Steps for making table content

Step 1: Make all the text that is to be displayed in table of content as heading.
Step 2: Place your cursor at the top of the document.
Step 3: Click on referenced and select table of contents.
Step 4: Select the desired format and the table of content is ready.
Step 5:You can update this table by clicking on update table option.
Screenshot for making table content
Enrollment No 00224401717 Page 1


ASSIGNMENT NO.12
Question: Send the fresher’s party invitation card created above to 5 different people using mail merge.
Write steps corresponding to it.
Steps for mail merge:

 Click on Mailing.
 Click on Mail Address.
 Fill the entries with Name, address, contact no., Email ID etc.
 Click in address block & greeting line.
 Finish & merge it & Paste invitation card.
 Take screenshots.
Screenshots of Mail Merge:




Assignment Number 13
Ques :Count the no. of characters, words, pages, paragraphs and lines using word count facility
of MS- Word.
Steps of counting the number of characters, words, pages, lines and

paragraphs:
Step 1: Go to the review tab.
Step 2: Then click on word count. The Results will be appeared on the screen.
Sreenshot of counting the number of characters, words, pages, lines and

paragraphs:

Ques : Create a macro using tool bar. Write the steps for the same.
Steps for creating a macro:

Step 1: Go to the view tab.
Step 2: Then click on macros option and then start recording a new macro.
Step 3:Type the macro name and then click on the keyboard option.
Step 4: Click on OK.
Step 5: Type the new shortcut key and then click on Assign.
Step 6: Close the dialogue box.
Step 7: Write any text in any style, font and colour.
Step 8: Again click on macros and then on stop recording.
Step 9: Press Ctrl=7 and then the same text will appear on the screen.
Screenshot of creating a macro:


Ques: Check the spelling and grammar in an existing document and it should be properly aligned
with proper format.
Steps for spelling checking and grammar checking:

Step 1: Go to the review tab and then click on “Spelling and Grammar”.
Step 2: A box will appear on left side of the screen.
Screenshot of spelling checking and grammar checking:

Assignment No.16
Ques :What is computer? List its advantages and disadvantages and apply the following:
a. Bullets on Advantages
b. Numbering on Disadvantages
c. Shade the definition of Computer and Highlight the word Computer
d. Format the definition to Cambria Font Style and 14 Size
e. Apply Format Painter on Advantages to make it same as definition
f. Clear the formatting of Definition
g. Increase the space between lines and make line spacing 1.5.
h. Increase the space between characters and make it 2 pts.
i. Strike through the first disadvantage.
j. Change the cases as follows:
1. Heading of Definition-Uppercase
2. Heading of Advantages- Lowercase
3. Heading of Disadvantages- Toggle Case
4. Definition- Sentence Case
5. Advantages- Capitalize each word
k. Double Underline all the Headings
l. Display Hidden Characters








Ques :Create a document containing brief introduction of IITM, Vision, Mission and Courses Offered
and perform the following:
a. Insert a Cover Page

b. Insert Page Break before Vision, Mission and Courses Offered.
c. Drop Cap First Letter of all the Explanations.
d. Insert Date and Time at the starting of the Document.
e. Set margins of all sides to 1.25 each.
f. Arrange the document in both orientations.
g. Divide the courses offered in 2 Columns.
h. Insert Line Numbers.
i. Insert a Foot note for IIT at first page
j. Insert an end note for address on first Page
Steps for inserting a cover page:
Step 1: Go to the insert tab.
Step 2: Click on the cover page option and choose the cover page you want to apply.
Screenshot of inserting a cover page:

Steps for inserting a page break:
Step 2: Click on the page break option. The current page will end up and move to the next page.
Screenshot of inserting a page break:
Steps for inserting a Drop Cap:

Step 2: Click on the drop cap option. The first letter of the word will get bigger in size.
Screenshot of inserting a Drop Cap:

Steps for inserting Date and Time:
Step 2: Click on the date and time option and choose the format of date and time you want to
apply and then click OK.
Screenshot of inserting Date and Time:
Steps for setting up the margins:

Step 1: Go to the page layout tab.
Step 2: Click on the margins option and then on custom margins. Set up the margins and click on
OK.
Screenshot of setting up the margins:

Steps for arranging the document in both the orientations:
Step 2: Click on the orientation option and the way you want to arrange the document.
Screenshot of arranging the document in both the orientations:
Steps for dividing the courses offered in two columns:

Step 2: Click on the columns option and then click on “two”. The courses offered are divided
into two columns.
Screenshot of dividing the courses offered in two columns:

Steps for inserting the line numbers:
Step 1: Go to the home tab.
Step 2: Click on the numbering option and choose the way and click on OK.
Screenshot of inserting the line numbers:
Steps for inserting the Footnote:

Step 1: Go to the references tab.
Step 2: Click on the insert footnote option and then add a note at the bottom of the page.
Screenshot of inserting a footnote:

Steps for inserting a Endnote:
Step 1: Go to the references tab.
Step 2: Click on the endnote option and then add a note providing more info about your
document.
Screenshot of inserting a Endnote:

Ques :Perform the following:
a. Find the meaning of word ’Computer’ in MS Word Dictionary

b. Find the Synonym for word ‘Organization’
c. Translate the word ‘Organization’ in Hindi
d. Add Comment to the time for Birthday party invitation.
e. Implement Track Changes in Birthday party invitation.
f. Show the changes done above in balloons.
g. Show the use of Arrange All by opening multiple Windows
h. Split your current Working window in two parts.
i. Switch to another document by using Switch Windows


Ques :Create a spreadsheet of a purchases made by the customer in the super markets having the
following fields:
 Serial Number
 Product id
 Product name
 Product type: food clothes, toys
 Quantity or price per unit
Note: All field names should be in bold and underlined. Also insert border to the spreadsheet.
 For the spreadsheet created above find the total bill using the auto-sum facility of MS-
Excel.
Steps for Spread sheet:

Step 1: Open MS- Excel.
Step 2: Write the fields which are given in question and then write the product name and its
details.
Step 3: Use auto sum option to find out the total and grand total of the total purchases.
Screenshot of Spread sheet:

Ques :Create a spreadsheet having fields: as Roll No, Student Name, Subject1, Subject 2,
Subject 3,Subject 4, Subject 5 . Now design a student performance report using Conditional
formatting in M.S. Excel the following specifications:
 Greater than
 Less than
 Equal to
 Between
 Data bar
 Color scales
Steps of applying various functions:

Step 1: Go to the “conditional formatting” option available in the home tab.
Step 2: In “Highlight Cells Rules” option, we have various sub functions like greater than, less
than, between, equal to, etc.
Step 3: Select the option you want to apply with the particular column as well.
Step 4: The results will appear on the screen.
Screenshots of applying various functions:


Ques :Create a record of 10 students consisting of serial no., name, marks in two subject M1 and
M2 and perform the following operations:
1: Sort the record in ascending order of marks M1.
2: Sort the records in descending order of marks M2.
3: Round off percentage to one decimal place.
4: Convert the percentage in text.
5: Apply filter on course field.
STEPS:
1. Create a table in MS-Excel.
2. Calculate the Total Marks and Percentage by applying formula.
3. To Sort the records in ascending or descending order, select the column further select sort
and filter option in home tab and sort accordingly.
4. Select the column and then click on Increase or Decrease Decimal option in home tab to
round off to one decimal place.
5. Select the column and then click on ‘Text’ option in the home tab to convert it into text.
6. To apply filter, select the column further select sort and filter option in home tab and
filter accordingly.








Ques :Create a spreadsheet for Student Performance Report of 2 students containing Date of
exam, Day of exam, Subject and Marks.
1. Fill date and day using fill series facility.
2. Also create a Column Chart for the above and apply :
 Chart title
 Axis
 Fill color
 Border color
 Shape effects
 Size
STEPS:
1. Click on Fill in Home tab's Editing sub tab. Click on Series and select Date
Type.
2. Select the data, click on Insert tab and choose the desired column chart from
Colum Chart drop down.
3. Select the chart and click on Layout tab. Apply changes using Chart Title
and Axes.
4. Select the chart and click on Format tab. Apply changes using Shape style,
Shape effects, shape fill and size option.



Ques :Draw the line chart and pie chart for the sales report of the ABC pvt. Ltd. Of 5 products
for last 3 years I n M.S.Excel and explore the following properties:
 Legend
 Data
 Axes
 Gridlines
STEPS:
1. Create a table in MS EXCEL.
2. Select the data and click on Insert tab. Further select line chart option to display the
desired line chart.
3. Click on Layout tab and select the Legend option. Further select the desired legend
orientation from the given illustrations.
4. Click on layout tab and select the Data Labels option. Further select the desired data
labels orientation from the given illustration.
5. Click on layout tab and select the Axes option. Further select the primary horizontal axes
and primary vertical axes.
6. Click on layout tab and select the Gridlines option. Further select the desired gridlines
from the given illustration.
7. Select the data and click on Insert tab. Further select pie chart option to display the
desired pie chart.
8. Click on Layout tab and select the Legend option. Further select the desired legend
orientation from the given illustrations.
9. Click on layout tab and select the Data Labels option. Further select the desired data
labels orientation from the given illustration.








Ques :Create a pivot chart for the sales, laptops of KCL Pvt. Ltd. For the last five years.
Steps for pivot chart:

Step 1: Fill the entries with Q1, Q2, Q3 and Q4.
Step 2: Select the table and create the pivot chart.
Step 3: Select the data of five years and add quarter to the axis table.
Screenshot of pivot chart:



Create a Bar graph for 5 states for 3 years depicting the literacy rate. For the graph
created above perform the following
 Switch row/column,
 Change it to column chart
STEPS:
2. Select the data and click on Insert tab. Further click on bar option to select the desired bar
chart from the given illustration.
3. Click on Design tab and select row/column option.
4. Click on Design tab and select change chart type option. Further click on Column option
to convert bar chart into column chart.




Ques :Create the student grade (Roll NO, Name, Percentage), Assign Grades (A
(>90), B(>75), C(>50) & D) using IF and IF Else condition in MS EXCEL.
 Now using the conditional formatting fill the A grade as pink, B grade as
blue, C grade as yellow and D grade as red.
 Also split the roll no in 4 parts (Roll No, Batch, Course,Year) and Name in 2
parts (First and Last Name) and remove duplicate course.
STEPS:
2. Calculate grades using formula.
3. Click on Conditional Formatting option in home tab to color different
grades.
4. Click on Data tab and select Text to columns option to split the columns.






Ques :Create a record of Bank consisting of the following columns:
• Customer id
• Customer Name
• Principle Deposited
• Rate of Interest
• Time
Now for the above table
(i) Find the interest earned by each customer. Each customer must earn minimum
interest of Rs5000, by changing the value of time period for which money must
be deposited
(ii) Change the minimum interest to Rs 10000 by changing the value of Principle.
(iii) Apply Freeze Panes.
Steps for calculating Simple Interest:

Step 1: Select the particular cell and enter the formula i.e. =(Interest*Rate*Time/100).
Step 2: Then press enter button. The simple interest will be calculated.
Screenshot of calculating Simple Interest:

Steps for “Change the simple interest to Rs. 5000 by changing the value of
time period”:
Step 1: Select the particular cell and go to the Data tab.
Step 2: Then click on “What if analysis” and then on Goal Seek.
Step 3: Enter the minimum simple interest value(i.e.5000) and the changing cell.
Step 4: Click on OK and the results will appear on the screen.
Screenshot of “Change the simple interest to Rs. 5000 by changing the value
of time period”:
Steps for “Change the minimum interest to Rs 10000 by changing the value of
Principle”:
Step 1: Select the particular cell and go to the Data tab.
Step 2: Then click on “What if analysis” and then on Goal Seek.
Step 3: Enter the minimum simple interest value(i.e.10000) and the changing cell.
Step 4: Click on OK and the results will appear on the screen.

Screenshot of “Change the minimum interest to Rs 10000 by changing the

value of Principle”:
Steps for applying Freeze panes:

Step 1: Go to the View tab and click on Freeze Panes option.
Step 2: Click on Freeze Panes to keep rows and columns visible while the rest of the worksheet
scrolls.

Screenshot of applying Freeze panes:

Ques :Create a record of BCA (1ST Sem) consisting of the following fields:
 Sno.
 Name
 Date of birth
 Age
 Marks
 Remarks
For the above record, apply data validation.
For the records above, protect your worksheet by providing password
 Hide/unhide cells.
 Allow users to select columns
 Allow users to sort cells
 Don’t allow users to delete cells
 Don’t allow users to format cells.
STEPS:
1. Create a table in MS Excel.
2. To use the facility of data validations go to data tab there is option for data validation.
3. To protect sheet go to review tab there is option to protect sheet.
4. To hide and unhide cells go to that row and right click on that there would be a pop up
containing option of hide and unhide.
5. In protect sheet option pop up tick those options which you want user can make changes
in.






Ques :Create a record of 25 students having fields:
 Enrolment no
 Name
 Aggregate Marks
 Age
 Now perform the following:
 Sort the details of student on the basis of name.
 Filter all the students where age is > 20.
 Filter all students where name begins with ‘a’.
Steps for sorting the names:

Step 1: Go to the sort option in the home tab.
Step 2: Then click on the Custom sort option and then select the name column and click on
continue with the current selection.
Step 3: Enter the order of sorting (A to Z) and then click on OK.
Screenshot of sorting the names:

Steps for “Filter all the students where age is >20”:
Step 1: Again go to the sort and filter option in the home tab.
Step 2: Select the age column and click on filter option.
Step 3: Drag the arrow in age column and then click on the number and greater than option.
Step 4: Enter the specific value(>20) and click on Ok.
Screenshot of “filter all the students where age is >20”:

Steps for “Filter all students where name begins with ‘a’ ”:
Step 1: Again go to the sort and filter option in the home tab.
Step 2: Select the age column and click on filter option.
Step 3: Drag the arrow in age column and then click on the text filter option and then on ‘begins
with’.
Step 4: Enter the alphabet (a) and then click on ok.
Screenshot of “Filter all students where name begins with ‘a’ ”:


Ques :Perform and analyse the following mathematical functions:
 Sum
 Product
 Round
 Round up
 Trunc
 Abs
 Mod
 Power
 Square root
 Sin
 Roman
 Cos
 Tan
 Subtotal
 Floor
 Ceiling
STEPS:
1. Select the cell that will contain the answer. All functions in Excel start with
an equals sign, =.
2. Type in the mathematical function that you would like to calculate. Select a
cell or group of cells.
3. Press Enter on the keyboard when you are done to calculate the answer.











Ques :Perform and analyse the following text functions:
 left
 right
 mid
 upper
 lower
 replace
 find
 concatenate
 proper
 trim
 exact
 text
 search
 clean
STEPS:
1. Select the cell that will contain the answer. All functions in Excel start with
an equals sign, =.
2. Type in the text function that you would like to perform. Enter the argument
value.







Ques. Create a employee record with the following fields
1. Serial no.
2. Name
3. Date of joining
4. Date of birth
Now perform the following function
 day
 time
 now
 today
 weeknum
 edate - end of the month day
 eomon
 days
Steps for day function –
 In the cell that you want to return the day of the week, type =A1, and then
press ENTER.
 Select the cell with the returned date.
 Click the Home tab.
 Click Format Cells: Number in the Number group. This will open
the Format Cells dialog box.
 On the Number tab, click

Date, and then select the date format that contains the day of the week in
the Type list.
 Click OK to close the Format Cells dialog box.

 Steps for day function
 Steps for time function

 Steps for now
 Steps for today function

 Steps for weeknum
 Steps for edate

 Steps for eomon

Assignment No.33
Ques. Perform and analyse the following Financial functions:
Pmt
Rate
Pv
Fv
Nper
Steps:
 Write down the required data.

 Find out pv, nper, rate, pmt, fv.





Ques :Perform and analyse the following Statistical functions:
1. Average
2. Count, Count if
3. Mode
4. Min
5. Max
6. Median
STEPS:
1. Select the cell that will contain the answer. All functions in Excel start with an equals
sign, =.
2. Type in the statistical function that you would like to calculate. Select a cell or group of
cells.





b. Create a summary sheet.
Ques :Create a sheet of coffee shop depicting its sales. For this sheet:
a. Maintain 3 different scenarios as Worst, Ideal minimum.

Steps for maintaining 3 different scenarios :
1. Worst :
1. Click on the Profit cell.
2. Then, go to Data tab and click on the What – If Analysis option under the Forecast section.
3. Now, click on Scenario Manager. A dialogue box will appear.
4. Now, click on Add option and enter the Scenario name and click on OK button.
Screenshot :

2. Ideal :

3. Minimum :
Screenshot :

Steps for creating a summary sheet :
1. Go to Data tab and click on What – If Analysis option under the Forecast section.
2. Then, click on Scenario Manager and click on Show button.
3. After clicking on Show button click on Summary option.
4. A dialogue box will appear and then click on OK button.


Ques :Create a presentation on Types of Memory and Apply the following
a) Insert a blank slide and draw memory classification using Organization

Chart.
b) Compare RAM & ROM using Comparison Layout.
c) Insert hyperlinks on the types of Memory that opens new slides for it.
Steps for using Organization Chart:

Step 1: Go to the insert tab and then click on Smart chart option.
Step 2: Then click on Pyramid option and then click OK.
Screenshot of using Organization Chart:

Steps for using Comparison Layout:

Step 1: Go to the home tab and click on New Slide.
Step 2: Then select the Comparison slide for the comparison of RAM and ROM.
Screenshot of using Comparison Layout:
Steps for inserting Hyperlink:

Step 1: Go to the insert tab and then select the text and click on Hyperlink option.
Step 2: Then click on “Place in this Document option” and then select the place in this document.
Screenshot of inserting Hyperlink:

Ques :Create a presentation on types of Operating Systems and apply the following:
a) Apply any one theme

b) Apply the animation effects
c) Change transition speed to slow.
d) Apply automatic time duration to all Slides.
Steps for applying the theme:

Step 1: Go to the design tab.
Step 2: Select the theme you want to apply.
Screenshot of applying the theme:

Steps for applying the animation effect:
Step1: Go to the animation tab and then select the animation effect you want to
apply.
Screenshot of applying the animation effect:
Steps for changing transition speed to slow:

Step 1: Go to the transitions tab and specify the length of the transition.
Screenshot of changing transition speed to slow:

Steps for applying automatic time duration to all Slides:

Step 1: Go to the transition tab and set the timings so that you can move to the next slide after a
certain number of seconds.
Screenshotof applying automatic time duration to all Slides:

Ques :Create a presentation on Components of Computer System and perform the following:
a) Apply Rehearse Timing.

b) Apply the different slide show options .
c) Protect the presentation to restrict unauthorized access.
Steps for applying rehearse timing:

Step 1: Go to the slideshow tab and click on rehearse timing option.
Step 2: Start recording the time for each slide and then pause it and click on OK.
Screenshot of applying rehearse timing:

Steps for applying different slide show:
Step 1: Go to the transitions tab and choose the different transitions to the slides.
Screenshot of applying different slideshow:
Steps forprotecting the presentation to restrict unauthorized access:

Step 1:

Ques :Create a presentation showing use of Photo Album.
Steps for creating a presentation showing use of Photo Album:

Step 1: Open a blank powerpoint presentation.
Step 2: Go to the insert tab and click on Photo album option.
Step 3: Select the pictures and click on create option.
Step 4: Your photo album will be created as follows.
Screenshots of creating a presentation showing use of Photo Album:



Ques :Create a presentation to show the use of Motion Path by moving any object.
Steps of using the Motion Path:

Step 1: Go to the animations tab and click on Add Animation.
Step 3: Click on More motion paths. A box of various motion paths will appear on the screen.
Step 3: Choose the motion path and accordingly draw the path and then click on preview. The
object will start moving on the drawn path.
Screenshots of using the Motion Path:



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Computer Applications Practical File

Steps for making table content

Step 2: Place your cursor at the top of the document.

Step 3: Click on referenced and select table of contents.

Screenshot for making table content

Enrollment No 00224401717 Page 1

Enrollment No 00224401717 Page 2

Steps for mail merge:

 Click on Mail Address.

 Click in address block & greeting line.

 Finish & merge it & Paste invitation card.

Screenshots of Mail Merge:

Enrollment No 00224401717 Page 3

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Enrollment No 00224401717 Page 5

Enrollment No 00224401717 Page 6

Steps of counting the number of characters, words, pages, lines and

Sreenshot of counting the number of characters, words, pages, lines and

Enrollment No 00224401717 Page 7

Steps for creating a macro:

Step 4: Click on OK.

Step 6: Close the dialogue box.

Step 7: Write any text in any style, font and colour.

Step 8: Again click on macros and then on stop recording.

Screenshot of creating a macro:

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Steps for spelling checking and grammar checking:

Step 2: A box will appear on left side of the screen.

Screenshot of spelling checking and grammar checking:

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a. Insert a Cover Page

Screenshot of inserting a cover page:

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Screenshot of inserting a page break:

Steps for inserting a Drop Cap:

Screenshot of inserting a Drop Cap:

Enrollment No 00224401717 Page 20

Screenshot of inserting Date and Time:

Steps for setting up the margins:

Screenshot of setting up the margins:

Enrollment No 00224401717 Page 21

Screenshot of arranging the document in both the orientations:

Steps for dividing the courses offered in two columns:

Screenshot of dividing the courses offered in two columns:

Enrollment No 00224401717 Page 22

Screenshot of inserting the line numbers:

Steps for inserting the Footnote:

Screenshot of inserting a footnote:

Enrollment No 00224401717 Page 23

Screenshot of inserting a Endnote:

Enrollment No 00224401717 Page 24

Ques :Perform the following:

a. Find the meaning of word ’Computer’ in MS Word Dictionary

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