FICA Day_1

SAP FICA- Financial Contract Accounting (Utilities) is the sub ledger of SAP FI--- Contract Account
Receivable

It’s mainly handling with the customer accounts.

Reconciliation Process:- WE do the reconciliation through the reconciliation key. First we assign, then
close and transfer the key to post those entries to particular G/L

For the G/L account assignment and what would be the tax code, profit center, cost center--- It needs
main & sub transaction, Division,ACC Det id, Company code (Configuration of EK02)

In the transaction EK01, we do assign the G/L corresponding to main transaction.

Company code

Paying company code

Main transaction—What kind of posting is going to happen (Invoicing)

Invoice amount- 100$ (billing charges-80$, Tax-5$, Expenditure- 85$, Profit- 15$)

Sub Transaction—It defines is it a credit or debit posting, It defines how much is the expenditure and
how much is the revenue

For a combination of main & sub transaction--- You can assign payment lock/clearing lock, statistical
key(G/H/..), Manual posting is allowed or not

A document which is having the stat key is called a statistical item.(installment plan, budget billing,
converted write off etc)

Diff between the stat and real item:--- Difference is Stat items don’t go to G/L so there will be no G/L
posting .

Invoice (5551)- 100$ --- it posted to the G/L 1001

We create 50$ installment for consecutive two months.—a new document will be created (Doc- 7771)
as stat item.. comes with restriction 8

Posting Are 0050 you define real main /sub trans for the statistical main/sub trans

In the next invoicing for that stat entry a new real entry is going to be posted.
0050 0010 (main/sub for stat)—stat key g

0050 0020(main/sub real)—no stat key

Con fig main and sub--- it is done in the basic function-> posting & doc->define sub transact ( there is no
G/L assignment)

But in ek02 you do the G/L assignment.

Account Det Key- it gives you the flexibility to define a type of account. It can be defined in contract
account level as well as contract level.

Payment Terms:- it’s used for due date calculation., Deferral Due Date is having the higher priority over
the normal due date.( it maintained in the document level).

If you have a promise to pay then it’s going to have priority over the normal due date

The FICA document is the unit , using the transaction FPE1 you can post a document manually.

It can used for two purposes.. first to post a document on contract account level or it can be used to
post a document directly on the G/L level without affecting the contract account. It’s frequently used
for the daily G/L balancing purpose.

FICA_Day 2:--

General Ledger—Balance Sheet account (Account Receivable g/ls) & Profit Loss Account(P/L account)

Tcode- FS00(General Ledger central Display)

Key Points:--

 Relevant to Cash flow(this check box needs to be marked for all the payment clearing accounts)
 G/L creation always a manual activity, it’s entitled to transport.

Number Ranges:---Contract account receivable->Basic Functions-> Posting & Documents

Number Ranges with the mass transaction.

Number ranges always a manual activity.

Security Deposit:- Security Deposit is a statistical Item (Key- H)

It can be created through the following ways

1. At the time of Move IN (Movein Workflow)

2. It can be done manually by the CSD agents
3. It can sometimes gets created at the time of dunning(very rare)
4. It can be created also in the contract account level, although generally it gets created on
contract level.
5. Security Deposit amount is getting determined by the credit rating score or creditworthiness.
6. Types of SD- Cash SD & Non Cash SD
7. Tables- FKK_SEC(Cash SD), FKK_SEC_N(Non cash Deposit), FKK_SEC_C(Contract information)
8. Security Deposit document number & corresponding FICA document number are different
9. Tcodes- FPSEC1, FPSEC2, FPSEC3.
10. Security Deposit Lifecycle:--- Requested-Paid(partially paid)->Release(Partial release)-
>Returned (if customer pays)
Requested->Reversed (if customer doesn’t pay)
11. Security deposit generally comes under down payment section
12. If you don’t want to use sec dep payment for other outstanding receivables then you put the
restriction ‘2’ on the payment item.
13. Security deposit refund/reversal can be done at the time of move out or final billing.