PROCEEDINGS OF THE COUNTY BOARD OF JACKSON COUNTY, MINNESOTA

January 2, 2018

The County Board of Jackson County, Minnesota met in regular session, in the Jackson County
Courthouse Board Room, 405 Fourth Street, City of Jackson, Minnesota, on January 2, 2018.
The following members of the Jackson County Board of Commissioners were present: Don
Wachal, Catherine Hohenstein, James Eigenberg, Kim Hummel and Scott McClure. County
Coordinator Steven Duncan and Trish Schulz, Human Resources Technician, were also in
attendance.

CALL TO ORDER

County Coordinator Steve Duncan called the meeting to order at approximately 9:00 a.m. and led
the Pledge of Allegiance.

County Coordinator Duncan called for nominations to serve as Chair of the Jackson County
Board of Commissioners. Motion was made by Commissioner Hummel and seconded by
Commissioner Hohenstein to have Commissioner Don Wachal serve as Chair for calendar year
2018. Motion carried unanimously.

Chair Wachal assumed the position of Board Chair and called for nominations for Vice-Chair.
Motion was made by Commissioner McClure and seconded by Commissioner Hummel to
name Commissioner Hohenstein as Vice-Chair for calendar year 2018.

Motion was made by Commissioner Hohenstein to name Commissioner McClure as Vice

-Chair for calendar year 2018. Motion died for a lack of a second.

Motion carried unanimously to name Commissioner Hohenstein as Vice-Chair for calendar year
2018.

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure

to adopt the agenda. Motion carried unanimously.

CONSENT AGENDA

Motion was made by Commissioner Hummel and seconded by Commissioner Hohenstein

to approve the Consent Agenda. The motion carried unanimously.

Board Action 18-001: Approve the December 19, 2017 Board of Commissioners regular meeting
minutes.

Board Action 18-002: Approve all Commissioner disbursements in accordance with Minnesota
Statutes 130.01, subd. 4(b), recorded on warrants numbered 83759 through 83885 in the amount
of $1,165,516.27. For the following funds: Revenue, $418,564.38; Road & Bridge, $26,337.79;
Insurance Trust, $2,023.50; Ditch Fund, $492,014.70; Insurance Trust, $212,189.00; Library,

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$14,330.11 and Tax & Penalty, $56.79. A detailed list of claims paid is available at the
Auditor/Treasurer’s office upon request.

Board Action 18-003: Approve the adoption of Roberts Rules of Order as the official
parliamentary authority governing rules of procedure for Jackson County Board of
Commissioners meetings for 2018.

Board Action 18-004: Approving the following appointments to the Minnesota Counties
Computer Cooperative (MCCC) User Groups effective January 1, 2018 through December 31,
2018:

MCCC Delegate Dennis Fields

Tax - ACS Alternate Jason McCaslin
CAMA Alternate Jason McCaslin
Finance & Gen. Gov't. Alternate Kevin Nordquist
Corrections Alternate Bob Jirele
Property Info. Alternate Jason McCaslin

Board Action 18-005: Approve releasing first installment (50%) of the Jackson County Fair
Association appropriation for 2018 in the amount of $20,000.00

Board Action 18-006: Approve releasing 2018 Southwest Minnesota Workforce Development
Board appropriation request in the amount of $2,515.00.

Resolution 18-001: Approve Appointing Andy Geiger as the County-designated employee

responsible for enforcement of control or eradication of noxious weeds in Jackson County.

RESOLUTION 18-001
APPOINTING COUNTY-DESIGNATED EMPLOYEE RESPONSIBLE FOR
ENFORCEMENT OF CONTROL OR ERADICATION OF NOXIOUS WEEDS IN
JACKSON COUNTY

WHEREAS, the County Board is required under Minnesota Statute 18.80 to appoint
either an agricultural inspector or a county-designated employee to carry out duties as specified
in statute.

NOW, THEREFORE, BE IT RESOLVED by the Jackson County Board of

Commissioners that Andy Geiger, Land Management Director, is appointed as the County-
Designated Employee Responsible for Enforcement of Control or Eradication of Noxious Weeds
in Jackson County effective January 2, 2018.

Duly passed and adopted this 2nd Day of January, 2018

_____________________________
Don Wachal, Chair

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ATTEST: ___________________________________
Steven Duncan, County Coordinator

Resolution 18-002: Approve Grant Agreement and accept a $1,500.00 donation of grant funds,
from the Southwest Initiative Foundation, on behalf of the Jackson County Library, to be used
for purchase of Ancestry.com subscription.

County of Jackson )
) SS.
State of Minnesota )

Resolution No.18-002

Resolved by the Board of Commissioners, County of Jackson, and State of

Minnesota:

WHEREAS, a grant agreement and donation of funds proposal has been made by the
Southwest Initiative Foundation to Jackson County with this grant of funds to be used by the
Jackson County Library, and;

WHEREAS, Minnesota State Statutes Chapter 465, Section 465.03, “Gifts to

Municipalities” informs that a county governing body shall accept such gifts by resolution and
by at least a two-thirds majority;

IT IS HEREBY RESOLVED, that the Jackson County Board of Commissioners does

hereby approve, by resolution, accepting the grant agreement and the one thousand five hundred
dollar ($1,500.00) donation from the Southwest Initiative Foundation and to be allocated to the
Jackson County Library and used for the purchase of an Ancestry.com subscription.

Passed and adopted by the Board of Commissioners of the County of Jackson, Minnesota
this 2nd day of January 2018.

_________________________________
Don Wachal, Chair
Jackson County, Minnesota Board of Commissioners

ATTEST:

_______________________________(SEAL)
Steven J. Duncan
County Coordinator of Jackson County, Minnesota

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 JACKSON COUNTY EDITORIAL GROUP/PRINTERS PROPOSALS

Justin Lessman, Jackson County Editorial Group, presented proposals for the publication of all
Board proceedings, the annual financial statement and the list of delinquent real estate taxes for
the year 2018. Proposals are on file in the office of the County Coordinator.

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure

to adopt Resolution 18-003: Approve accepting the proposal of the Jackson County Pilot,
Lakefield Standard and the Tri-County News for publication of all Board proceedings in 6 point
font, the annual financial statement and the list of delinquent real estate taxes for the year 2018.
Motion carried unanimously.

RESOLUTION 18-003
PUBLICATION AGREEMENT
Financial statement/delinquent taxes/monthly proceedings

THIS AGREEMENT, made and entered into this 2nd day of January 2018 by and between Justin
R. Lessman, publisher of the Jackson County Pilot and Lakefield Standard, and on behalf of
Gerald Johnson, publisher of the Tri-County News, as parties of the first part, and the Jackson
County Board of Commissioners, party of the second part.

WITNESSETH, that the parties of the first part agree to print and publish in each and all of the
newspapers above mentioned, printed and published in said County, all of the proceedings of the
said County Board for the year 2018, the annual financial statement to be published during the
year 2018 and the notice and list of real estate taxes remaining delinquent on the first Monday of
January 2018, for the said County, all for the legal rate as specified by law. The composition and
billing procedures of the financial statement, delinquent tax list, and monthly proceedings are
provided on attached copy. Other necessary publications are contracted to be printed and
published in the official newspaper.

Legal charges are determined by type size and column inch. The charges of the respective type
sizes are:
• 9 pt. $9.44/column inch
• 8 pt. $11.28/column inch
• 7 pt. $13.08/column inch
• 6 pt. $14.86/column inch

Payment for publication of said proceedings, financial statement, and list of real estate taxes
remaining delinquent is to be made as follows:

Jackson County Pilot, Jackson, Minnesota 45%

Lakefield Standard, Lakefield, Minnesota 32%
Tri-County News, Heron Lake, Minnesota 23%

Said proceedings of the Jackson County Board are to be published in each of the three
newspapers within fifteen (15) days after copy has been furnished to the official newspaper by
the county coordinator.
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IN WITNESS WHEREOF, the representative of the first part have hereunto set their hands and
the part of the second party has caused this contract to be signed by its Chairman and the
Coordinator, and attested by its corporate seal.

by:_____________________________ _________________
Publisher, Jackson County Pilot Date

JACKSON COUNTY BOARD

Jackson, Minnesota

by:____________________________
Chairman

ATTEST: _______________________
County Coordinator

Motion was made by Commissioner Hohenstein and seconded by Hummel to adopt

Resolution 18-004: Approving the designation of 2018 official newspaper and the county website
as the official location for publication of transportation project request for proposals. Motion
carried unanimously.

RESOLUTION 18-004
DESIGNATION OF OFFICIAL NEWSPAPER

WHEREAS, according to Minnesota Statute §331A.04, the Jackson County Board of

Commissioners is required to designate an official newspaper at the first County Board meeting
of the year; and

WHEREAS, according to Minnesota Statute §331A.12, the County Board may designate the
County’s Web site as the official manner of publication for transportation project request for
proposals (RFP’s); and

WHEREAS, Jackson County has a “Web site” as defined in Minnesota Statute §331A.12 with
an addressable location of www.co.jackson.mn.us.

NOW, THEREFORE, BE IT RESOLVED, that the Jackson County Pilot, published on

Thursday of each week, be and the same hereby is designated by the Jackson County Board of
Commissioners of Jackson County, State of Minnesota, as the official newspaper of said county
for the year 2017.

BE IF FURTHER RESOLVED, that the County Board hereby designates the Jackson County
Web site, with an addressable location of www.co.jackson.mn.us, as the official publication site
for transportation project RFP’s.

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Duly Passed and Adopted this 2nd Day of January 2018.

JACKSON COUNTY BOARD OF COMMISSIONERS

__________________________________
Chair

ATTEST: ____________________________________
Steven Duncan, County Coordinator

DEPUTY REGISTRAR

Motion was made by Commissioner McClure and seconded by Commissioner Hohenstein

to adopt Resolution 18-005: Approve Supporting the Maintenance of Local License Bureaus.
Motion carried unanimously.

RESOLUTION 18-005
SUPPORTING
THE MAINTENANCE OF LOCAL LICENSE BUREAUS

WHEREAS, the State of Minnesota established a deputy registrar network to provide

our citizens with motor vehicle titling and registration services, including driver license
transactions; and,

WHEREAS, deputy registrars are required to operate as agents on behalf of the State of
Minnesota without compensation from the State for the services they offer; and,

WHEREAS, in 1949, the State of Minnesota established in statute a user-based filing fee
on motor vehicle and driver license transactions to be retained by the deputy registrar to defray
all their costs to provide this localized service to our citizens for the State; and,

WHEREAS, the State of Minnesota now receives over $1 billion annually in state fees
and taxes collected through the deputy registrar network; and,

WHEREAS, the State of Minnesota has now shifted substantial clerical and auditing
responsibilities onto the deputy registrar network due to the State’s conversion to their new
MNLARS (Minnesota Licensing and Registration System) program; and,

WHEREAS, the new MNLARS regimen is now documented to have multiple

shortcomings which have severely strained normal deputy registrar operations with longer
processing times that greatly limit their typical volume of daily business; and,

WHEREAS, other MNLARS shortcomings have frequently forced deputies to conduct

“no-(filing) fee” services for customers which acerbates the deputy business model; and,

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 WHEREAS, deputy registrar offices are now forced to invest in additional staff, office
equipment, and more space to meet customer demand due to the MNLARS conversion; and,

WHEREAS, the filing fee revenue no longer covers the operational costs to maintain
deputy registrar offices such that many local government-based deputies are seeking local
property tax subsidies and private operators are applying for lines of credit to stave off complete
closure,

NOW, THEREFORE, BE IT RESOLVED that the County of Jackson, Minnesota

Board of Commissioners calls upon the State Legislature and our Governor to enact legislation in
2018 to provide deputy registrars with proper compensation by reallocating from existing state
fee structures or other appropriate filing fee adjustments to ensure their valued service and
continued presence remains in our local community to serve our citizens and the State.

Passed and adopted by the Board of Commissioners of the County of Jackson, Minnesota this
2nd day of January 2018.

_________________________________
Chair
Jackson County, Minnesota Board of Commissioners

ATTEST:

_______________________________(SEAL)
Steven J. Duncan
County Coordinator of Jackson County, Minnesota

PUBLIC WORKS

Motion was made by Commissioner Eigenberg and seconded by Commissioner Wachal

to adopt Board Action 18-007: Approve declaration of Unit 1092 (Stepp Tar Kettle) as Surplus
Equipment. Motion carried unanimously.

Motion was made by Commissioner Hummel and seconded by Commissioner McClure

to adopt Board Action 18-008: Approve purchase of one (1) 2018 Cancade 14’ Tandem Axle Pup
Trailer from Crysteel Truck Equipment of Lake Crystal, Minnesota for a total price of
$54,690.66 under State contract #122433. Motion carried unanimously.

COUNTY COORDINATOR

Motion was made by Commissioner Eigenberg and seconded by Commissioner Wachal

to adopt Board Action 18-009: Approve 2018 Local Legislative Platform. Motion carried
unanimously.

Motion was made by Commissioner Hummel and seconded by Commissioner McClure

to adopt Board Action 18-010: Appointing Commissioner Hohenstein to the Plum Creek Library

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System Governing Board for a term to expire the first Tuesday of January 2019. Motion carried
unanimously

Motion was made by Commissioner McClure and seconded by Commissioner Hummel

to adopt Board Action 18-011: Approving the regular meeting schedule of the Jackson County
Board of Commissioners for the year 2018. Motion carried unanimously.

NOTICE
Jackson County Board of Commissioners
2018 Meetings

The regularly scheduled meetings of the Jackson County Board of Commissioners will begin on each of these dates
after the Department Visit, if any, at 9:00 A.M. Meetings will take place in the County Board Room of the Jackson
County Courthouse, 405 Fourth Street, Jackson, Minnesota, unless otherwise specified.

Department Visit @ 8:30 AM

Tuesday January 2 9:00 AM None
Tuesday January 16 9:00 AM Veterans Svs/Emergency Mgmt

Tuesday February 6 9:00 AM None

Tuesday February 20 9:00 AM Extension @ Board Room
Wed Thurs February 28 & Mar 1 Joint Legislative Conference @ St Paul

Tuesday March 6 9:00 AM County Assessor

Tuesday March 20 9:00 AM Court Services

Tuesday April 3 9:00 AM Sheriff

Tuesday April 17 9:00 AM Public Works

Tuesday May 1 9:00 AM County Recorder

Tuesday May 15 9:00 AM SWCD @ Board Room

Tuesday June 5 9:00 AM County Attorney

Thursday June 7 8:00 AM AMC District 8 Meeting @ Cottonwood County
Monday June 11 7:00 PM Board of Equalization
Tuesday June 19 9:00 AM County Auditor/Treasurer

Thursday July 3 9:00 AM None

Tuesday July 17 9:00 AM Information Systems

Tuesday August 7 9:00 AM DVHHS

Tuesday August 21 9:00 AM Court Administration

Tuesday September 4 9:00 AM None

Tuesday September 18 9:00 AM Library

Tuesday October 2 9:00 AM None

Tuesday October 16 9:00 AM None

Thursday November 1 8:00 AM AMC District 8 Meeting @ Jackson County

Tuesday November 6 9:00 AM None
Tuesday November 20 9:00 AM None

Mon Tue December 3 & 4 AMC Annual Conference – Bloomington

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Thursday December 6 3:00 PM None
Thursday December 6 6:00 PM Special Meeting regarding 2019 Budget and Levy
Tuesday December 18 9:00 AM None

Motion was made by Commissioner Hohenstein and seconded by Commissioner Eigenberg

to adopt Board Action 18-012: Approve aauthorizing a per diem rate of $50.00 and mileage rate
at the IRS rate, which is 54.5 cents/mile, effective January 1, 2018, for lay persons serving on
the following Boards, Commissions and Committees: Planning & Zoning Commission; Board
of Adjustment; Extension Committee; Housing & Redevelopment (HRA) Authority;
Comprehensive Water Management Advisory Committee; Revolving Loan Fund Advisory
Board; ; Southwest Mental Health Center Governing Board; Regional Trails Committee; Library
Board; Radio Board; Law Enforcement Liaison Committee and any Board, Commission or
Committee approved and appointed by the County Board. Motion carried unanimously.

CHAIR APPOINTMENTS

Chair Wachal appointed the following to the Association of Minnesota Counties (AMC) policy
committees for 2018:

Commissioner Hohenstein to the AMC Health & Human Services Policy Committee;
Commissioner Hummel to the AMC General Government Policy Committee;
Commissioner Eigenberg to the AMC Environment & Natural Resources Policy Committee;
Commissioner Wachal to the AMC Transportation & Infrastructure Policy Committee; and
Commissioner McClure to the AMC Public Safety Policy Committee.

Chair Wachal appointed the following as voting delegates to the AMC for 2018:
Commissioners’ Hohenstein, Hummel, Eigenberg, Wachal, McClure and County Coordinator
Duncan.

The following appointments were made by Chair Wachal:

National Association of County Officers (NACO) Hummel, Wachal, Eigenberg, Hohenstein,
McClure
Extension Committee Wachal/Hohenstein
Fair Board Wachal, McClure
Historical Society Hohenstein, Eigenberg
Law Library Board Chair: Wachal
Library Board Hohenstein, Hummel
SW Regional Development Commission Wachal, Eigenberg
Chief Elected Officials Board to Private Industry Council (SWMN Work Wachal
Force $)
Revolving Loan Fund Advisory Board Hohenstein/McClure
Ft. Belmont/JCT Inc. Eigenberg, Wachal
Emergency Preparedness Task Force McClure
Family Services Network Hummel
DVHHS Joint Powers Board Hummel, Wachal, Eigenberg, Hohenstein,
McClure
Statewide Health Improvement Program (SHIP) (DVHHS $) Hohenstein, Wachal
Local Mental Health Advisory Council Chair: Wachal
Local Radio Board Hummel
Southwest Regional Radio Board Hummel
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 Southwest Mental Health Consortium Chair: Wachal
Southwest Mental Health Center Governing Board Hummel/McClure
United Community Action Partnership Wachal
Jackson/Cottonwood Transit Advisory Board Wachal
Drug Court Liaison McClure
Southern Prairie Community Care (DVHHS $) Hohenstein, Wachal
City/County Law Enforcement Liaison Committee Wachal
Comprehensive Water Mgmt. Advisory Committee Wachal, Eigenberg
Iowa Lakes Regional Water Hummel/McClure
Lincoln Pipestone Regional Water McClure/Hohenstein
Red Rock Rural Water Eigenberg/McClure
County Lakes Planning Team Hummel, Wachal, Eigenberg, Hohenstein,
McClure
Department of Natural Resources matters Hummel, Wachal, Eigenberg, Hohenstein,
McClure
Regional Trails Plan Committee McClure, Hohenstein
County Trails Committee McClure
Prairie Ecology Bus Center Hohenstein
District 8 Land Use & Environment Advisory Task Force Eigenberg
Heron Lake Watershed District Board Eigenberg, McClure
Gravel Committee Hummel/Eigenberg
Planning and Zoning Board Chair: Wachal; Vice: Hohenstein
Parks Board Wachal
Greater Blue Earth River Basin Alliance (GBERBA) Eigenberg, McClure
Rural Minnesota Energy Board Wachal, Eigenberg
SW Regional Solid Waste Commission Wachal, Eigenberg
Highway & Drainage matters & inspection Hummel, Wachal, Eigenberg, Hohenstein,
McClure
Minnesota Transportation Alliance Hummel, Wachal, Eigenberg, Hohenstein,
McClure
Area Transportation Partnership – District 7 (ATP7) Wachal
U.S. Highway 71 Association Wachal
Jackson/Martin Joint Ditch Hummel, Eigenberg, McClure
Jackson/Nobles Joint Ditch Eigenberg/McClure
ITC Huntley-Lakefield Junction Transmission Project Hummel, Wachal
Jackson City/County Joint Facilities Committee Hummel/ Wachal
60/90 Corridor Initiative Eigenberg, Hummel
Missouri River Water Basin One Watershed/One Plan Policy Committee McClure, Eigenberg
Benefits Committee Hohenstein & Wachal
Building Project Committee Hummel & McClure
Building Grounds Committee Hummel & McClure
Budget Committee Hummel & Hohenstein
CIP Committee Hohenstein & McClure
Information Systems Committee Hummel
Labor Relations & Personnel Committee Hummel & McClure
Policy Committee Eigenberg & Hohenstein
Safety Committee McClure
Special Meetings as needed Hummel, Wachal, Eigenberg, Hohenstein,
McClure

BOARD REPORTS

Commissioner Wachal reported on meetings/events involving Ditch hearings.

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Commissioner Hummel reported on meetings/events involving Family Services Network,
Southwest Mental Health Center Governing Board, Des Moines Valley Health and Human
Services (DVHHS) Joint Powers Board, Personnel Committee and Ditch hearings.

Commissioner McClure reported on meetings/events involving Ditch hearings, Personnel

Committee and attending a building purchase closing.

Commissioner Eigenberg reported on meetings/events involving Heron Lake Watershed District

and Ditch hearings.

Commissioner Hohenstein reported on meetings/events involving Historical Society, conference

call for DVHHS and Ditch hearings.

ADJOURN

Motion was made by Commissioner Hummel and seconded by Commissioner McClure

to adjourn the meeting at 11:08 a.m. The motion carried unanimously.

JACKSON COUNTY BOARD OF COMMISSIONERS

_____________________________________________
Don Wachal, Chair

ATTEST: _______________________________
Steven Duncan, County Coordinator

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