UAP DOCUMENT 301
Furnish – purchase/fabricate and
GENERAL CONDITIONS
Art 1: Definitions and Documents
1. Contract Documents
- Agreement
- Gen. Conditions
- Special Provisions
- Specifications
- Drawings
2. Project Representative – full time
construction inspector – hired by the
owner.
3. Sub-Contractor – direct contact to the
Contractor – executing “any part” of the
contract.
4. Surety – provides the guarantee for the
Contractor’s Bonds
5. Proposal Bond – cashier’s check/surety
bond with the proposal submitted by
the Bidder.
6. Performance Bond – furnished by the
Contractor – guarantee of good faith in
the work.
7. Payment Bond – furnished by the
Contractor – guarantee of good faith to
pay all obligations.
8. Guarantee Bond – furnished by the
Contractor – guarantee to the quality of
materials, equipment and workmanship.
9. Bid Bulletin – additional information
issued to bidders before the date of
bidding.
10. General Conditions – procedural and
the administrative aspect of the
contract.
11. Special Provisions – supplementary or
modified instructions issued prior to the
bidding.
12. Supplementary Specifications – added
or amended information issued to the
Specifications.
13. Schedule of Material and Finishes –
outline specification.
14. Breakdown of Work and Corresponding
Value – listing – different parts of the
work.
15. Written Notice – information, advice or
notifications delivered in person or by
mail.
16. Time Limits – duration of time allowed
by the Contractor.
17.
delivered to jobsite
18. Install – mount, connect or apply in
position.
19. Provide – “furnish + install”.
Art. 2: Execution, Correlation and Intent of
Documents
1. Contract Documents
- 5 sets – signed by the Owner and the
Contractor.
- Complementary
- Binding
2. Borne by the Owner – responsibility for
adequacy of the design & sufficiency of
Drawings and Specifications.
3. Contractor shall have 1 copy of all
Drawings, Specs., Breakdown of Work
and Sched. Of Const’n Work at the site.
4. Owner – furnish 3 sets of Drawings and
Specifications to the Contractor.
Art. 5: Shop Drawings
1. Contactor – prepares 2 copies of shop
drawings.
2. Submission of shop drawings –
accompanied by a Letter of Transmittal.
3. Corrections, changes and variations –
contractor – prepares 3 sets of shop
drawings.
Art. 7: Permit, Taxes and Surveys
1. All construction permits and licenses –
to be paid for by the Contractor.
2. Contractor – shall secure Final
Occupancy Permit – but not responsible
for the delay in the issuance.
3. Owner – responsible for the
establishment of lot lines, boundary
lines, easements and benchmarks.
4. Contractor – shall pay for the Surveyor
for confirmation of location of columns,
piers, walls, etc.
5. Any deviation form the drawings shall be
certified to the Architect within 24
hours of the discovery of the same.
Art. 9: Equipment
1. Contractor – furnish 3 copies of
complete catalog data – manufactured
item of equipment.
Art. 10: Materials, Fixtures, Appliances and
Fitting Furnished by the Contractor
1. Unless otherwise specified – 3 samples
shall be submitted by the Contactor.
2. Contractor – submit samples as many as
may be needed for the purpose of
testing – all cost shall be paid for by the
Contractor.
Art. 11: Materials, Fixtures, Appliances and
Fitting Furnished by the Owner
1. Contractor discovers any defect
furnished – notify the Architect.
Art. 12: Royalties and Patents
1. Contractor – pay all royalties and license
fees on all patented material furnished
by Him.
Art. 15: Temporary Structures and Facilities
1. Contractor – provide temporary office
with water, light, telephone and toilet
facilities and Architects office of approx.
12sq.m.
2. Nobody is allowed to sleep or cook
inside the building line of the project
under construction.
Art. 16: Protection of Work and Owner’s
Property
1. Smoking is prohibited unless in
designated places.
2. Transplanting elsewhere within 50m
from the building line – by the
Contractor.
Art. 20: Work
1. Modification of Contract Prices –
resulting overruns or underruns – not
exceeding 5 percent.
2. Owner – at any time can order changes
or alteration – in a written instruction.
3. Change of Sub-surface Condition – the
Architect make such changes in the
Drawing and Specifications – with the
Owner’s approval.
4. Adjustment of Contract – equitable
adjustments from the original Contract –
and if the work involved increased –
Contractor shall furnish proportionate
additional Performance Bond.
5. Value of Extra Work
- Estimate – lump sum
- Unit prices – but not exceeding 25
percent in the original Contract.
- Actual direct cost + 15 percent -
Contractor’s profit, overhead and
tax.
6. Any claim for adjustment – must be
asserted within 15 days from the date
of the change.
7. The Architect can order minor changes –
but not involving extra cost.
8. Owner – reserves the right – have extra
work to other person, firm or
corporation.
9. Contractor – give written notice to the
Architect within 15 days after receipt of
such instruction involving extra cost.
10. Contractor – give written notice to the
Architect within 15 days after
recognition of such delay (due to the
Owner) and proceed to the claim of
extra cost.
11. Substantial Completion – not less than
98% of the Contract amount.
12. Architect – shall issue Certificate of
Completion – if substantial completion
passed any final test of materials.
13. Contractor – written application of
Certificate of Completion if substantial
part of the work has been used or
occupied by the Owner.
14. “Period of Making Good of Known
Defects or Faults” – not more than 60
calendar days after the issuance of the
Certificate of Completion or within 15
days after its expiration.
15. Search for Causes of Defects or Faults –
written requirement of the Architect –
the cost of the work of the Contractor –
borne by the Owner. Unless if such
defect or fault is the liability of the
Contractor.
Art. 21: Time of Completion of Work
1. Owner – shall give the Contractor a
written Notice to Proceed.
2. Contract Time – commence on the 7th
day from the receipt of the Notice to
Proceed. Every calendar day – working
day.
 3. Extension of Time – if the delay is not such condemned work or material
caused by the Contractor – he may file a used, the Owner may auction or
request for extension within 15 days privately sell the said material.
from the occurrence of the delay. 9. Other requirements before Final
4. Written Consent of the Bondsmen – Payment:
attached to any request for an extension - Certificate of Final Building
of time – submitted to the Owner. Occupancy
5. Contractor – give written notice to the - Certificate of Final Inspection (of
Architect – at least 10 days prior to utilities).
beginning – in suspending or resuming - 3 sets of As-built Drawings
the work. *As-Built Drawings – working
6. Liquidated Damages – a payment drawings showing the system and actual
required due the Contractor to the locations of the outlets, fixtures,
Owner for failure to complete the services and equipment that were
installed.
Contract within the Contract Time.
- 3 copies of Directory of Panel
Boards
Art. 22: Payments
- 3 copies of Instruction and Manual
1. Contractor – shall submit within 15 days
of operation
from the receipt of Notice to Proceed a
- 3 copies of Keying Schedule
complete Breakdown of Work and
- Guarantee Bond (30% of the
Corresponding Value of the Contract
Contract Price) – period of 1 year
Amount.
after the Final Acceptance of the
2. Contractor – may submit a Request for
work – guaranteeing the quality of
Payment for work done – periodically
work and materials. Guarantee Bond
but not more than once a month.
required only if the Owner releases
3. When 50% of the Contract has been
the Performance Bond and Payment
accomplished, no further retention
Bond.
shall be made on the balance of the
10. Release of Retention – 3 months after
Contract.
the date of the Final Payment.
4. Progress Photograph to Accompany
Request for Payment.
Art. 25: Sub-Contracts
- Photos shall be 6” x 8”.
1. At least 15 days prior to the date of
- 4 photos at each side of the
bidding – the Contractor shall seek the
building.
Architects clarification for the need of
- 2 copies for each photo shall be
Sub-Contracts in some particular areas
delivered to the Architect.
of the work.
- All negatives shall bear a date of
exposure (date taken).
5. Within 15 days after receipt of Request
for Payment, the Architect shall either
issue a Certificate of Payment of
withhold the Request for Payment.
Art. 27: Contractor’s Right to Suspend Work or
6. Within 15 days from the date of
Terminate Contract
approval of the Request for Payment or
1. The Contractor may suspend or
of issuance of Certificate of Payment –
terminate the Contract upon 15 day’s
the Owner shall pay the amount as
written notice to the Owner and
certified by the Architect.
Architect for the following reasons:
7. No payments shall be made on
- Suspension of work by any court or
Contracts in excess of 65% of the
public authority for 90 days with no
Contract Price (conditional).
fault of the Contractor.
8. Upon 10 day’s written notice by the
Owner, if the Contractor fails to remove
 - Failure of the Architect to act upon
the Request for Payment within 15
days.
- Failure of the Owner to act within
15 days upon any Request for
Payment or Certification of Payment
issued by the Architect.
- Failure of the Owner to pay the
Contractor any sum within 30 days
after its award.

Art. 28: Owner’s Right to Terminate Contract

1. Sufficient cause to justify termination of
the Contract if the Contractor does any
of the following:
- Declare bankruptcy, insolvent or
assigned his assets to his creditors.
- Violate provisions of the Contract
Documents and fail to comply with
the agreed Schedule of Completion
including extensions.
- Failure in superintendence,
workmanship, sub-contracts and
proper materials.
- Failure to make prompt payments.

Art. 31: Contractor’s Insurance and Bonds

1. Performance Bond – 15% of the
Contract amount – faithful performance
of His work.
2. Payment Bond – 15% of the Contract
amount – payments and obligations
arising from His contract.
3. Such bonds shall be in the form of
Sureties and will remain in effect until
replaced by the Contractor’s Guarantee
Bond.
4. Performance and Payment Bonds – will
be released after 2 months from the
Final Acceptance of the work and only
after the Contractor furnished to the
Owner a Guarantee Bond (30% of the
Contract cost).
5. For the Contractor’s guarantee and
warranty, such repairs and corrective
works shall be done within 5 days after
written notice to the Contractor.