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Transportation and Logistics Safety Doc. No.

: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 2 of 29

Document Revision/Review History

REVISION REVIEW Reviewed by

No. Date Description No. Date

Development of procedure
00 15-03-2017 as per the requirement of
HSE MS revamping task C

01

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 3 of 29

TABLE OF CONTENTS

1. OBJECTIVE: .................................................................................................................. 4
2. SCOPE: ......................................................................................................................... 4
3. ROLES & RESPONSIBILITIES:..................................................................................... 4
4. ABBREVIATIONS/ DEFINITIONS: ................................................................................ 5
5. PROCEDURE: ............................................................................................................... 7
5.1 TRANSPORTATION SAFETY MANAGEMENT ............................................................ 7
5.2 TYPES OF VEHICLES .................................................................................................. 7
5.3 SELECTION OF VEHICLES .......................................................................................... 8
5.4 DRIVER’S SELECTION ................................................................................................. 8
5.5 HSE PLANNING AND MONITORING OF TRANSPORTATION OPERATION ............. 9
5.6 LOGISTIC SAFETY MANAGEMENT ........................................................................... 13
6. REFERENCE AND RELATED DOCUMENTS: ............................................................ 17

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 4 of 29

1. OBJECTIVE:

This Procedure outlines the mechanism for planning, executing and monitoring of transportation/
logistic operation activities within the Organization to ensure the safety of Company’s personnel &
asset.

2. SCOPE:

This procedure shall be applicable and adhered at DESCON Headquarter, Business Divisions / Units
and on all its Project sites and retrofits jobs.

3. ROLES & RESPONSIBILITIES:

Chief Executive Officer

 Shall be owner of this document and overview the compliance of guidelines and fulfillment of
expectations outlined in this procedure.

Divisional Presidents / Head Business Units / Project Manager


 Shall be responsible for the implementation of all the details given in this procedure wherever
they are applicable in their respective areas of influence.
 Shall ensure availability of all resources required for the compliance of the details given in
this document.
 Business Unit Head shall be responsible for providing authorization for the exemption against
the fulfillment of any of the requirement of this document for a specific period of time under
particular conditions giving details of controls put in place for that period in consultation with
HSE Manager on Exemption format.

Division Head HSE/ In-charge HSE business unit / Site HSE Manager or In-charge
 Shall be responsible for adequate communication, trainings and compliance audits along with
advising to fill the gaps identified in implementation of the requirements as details given in
this procedure.
 Shall be responsible for review of this procedure as per set frequency or on need basis.

Chief Compliance Officer


 Shall coordinate for the revision of this document as per set frequency or as and when
needed.
 Shall be responsible for conducting the compliance audits of this procedure.

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
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Administration Manager

 Admin Manager shall be responsible for hiring and deploying competent drivers and safe
vehicles along with their maintenance for transportation operations.

Procurement/ Logistics Manager


 Procurement Manager shall be responsible for pre-qualification and contracting of approved
Vendors and supplier
 Logistic Manager shall be responsible for planning, hiring and approved supplier/vendors
along with smooth functioning of vehicles.

4. ABBREVIATIONS/ DEFINITIONS:

BU Business Unit
CEO Chief Execution Officer
DEL DESCON Engineering Limited
HSE Health, Safety and Environment
HSEMS Health, Safety and Environment Management System
I/C In charge
PJI Pre-Journey Inspection
PM/SM Project Manager / Site Manager
POD Proof of delivery
Projects Construction and shutdowns / retrofit projects
SOP Standard Operating procedure
TBTs Tool Box talk

Business Travel Company’s work related travelling irrespective of origin and destination
other than usual travel from home to job-place by employee at his own.

Competent Trained, experienced and able to perform the allocated task to the
required standards in accordance with the applicable procedures,
standards and legislation, without direct supervision

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
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Company Any vehicle (any car, van, bus, coach, truck, trailer, pickup truck,
Vehicle emergency vehicle (e.g. fire tender, ambulance)) that is directly owned,
leased or rented by the company and being operated in connection with
company business, including personal vehicles whilst used for company
business.
Contracted Any vehicle that is leased, directly owned, or rented by a contractor or
Vehicle sub-contractor, that provides services for the Company operations under
formal (contractual) agreement.
Fatigue Extreme physical or mental tiredness or exertion.

Herb Weight (Tare The unladen weight of a vehicle as determined at registration.


Weight)

Inspection Inspection shall mean any physical activity, related to ensuring that a
vehicle in its entire or an item of vehicle at a given location or
environment, meets the specified design and operating standards as
intended and is safe to operate or utilize for a specified period.

Journey A Journey Management Plan is typically a set process to follow for


Management Plan authorization, planning and undertaking road transport journeys in
compliance with transportation safety requirements, with objective of
safe transportation operation.

Lashing Fastening devices made of chain or nylon webbing used to restrain loads

Lashing Point A fitting or attachment on a vehicle or a load, specifically installed as a


point to secure a lashing.

Light Vehicle A Light Vehicle is any vehicle having a kerb weight of less than or equal
to 4000 kg and having eight passenger seats or less.

Logistics Operation involving transportation and delivery of good and materials


Operation

Non-routine A trip that has an elevated risk: e.g. night driving, or off-road driving
Driving Task

Routine Driving A trip that has been assessed as low risk with only standard ALARP
Task measures

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 7 of 29

Repair A measure whereby the original state of an appliance will be restored by


rebuilding or exchanging parts or units. If essential parts with safety
functions are to be rebuilt or exchanged, this is considered to be a ‘Major
Repair’.

Substance Abuse Substance abuse Includes alcohol, illegal drugs, prescribed or over-
the-counter medicines not used in accordance with a doctor’s or the
manufacturer’s guidance or any other substance introduced into the
body in any way, which has a narcotic, depressant, stimulant, or
character or mood altering effect, and which may impair judgment or
work performance

Transportation Operation intended to transport (travel) people from one place to


operation another by using vehicles

5. PROCEDURE:

This procedure details the planning, monitoring and management of transportation/ logistics safe
operations as follows.
a) Transportation safety management
b) Logistics safety management

5.1 Transportation Safety Management

Transportation is one of the most critical part of our operations. Transportation safety
management shall be done to prevent and control all the transportation related hazards and
risks at respective Office, Project site, external roads (high ways).
Competent drivers and Safe (fit) Vehicle, both are required to ensure safe transportation.
Administration department of the respective Office, Project site, shall implement transportation
safety management system, through effective planning and arrangements in pursuance of zero
transportation incident.
In case of projects sites, In-charge administration along with PM/ SM of respective Project shall
be completely responsible for transportation safety management. Transportation safety
management system shall be conducted as follows.

a. Effective site lay-outing planning for traffic routes within office premises, Sites, external
roads.
b. Safe vehicle.
c. Competent driver.
5.2 Types of Vehicles
There are two main categories of vehicles used for company transportation operations as
mentioned below.

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 8 of 29

5.2.1 Company owned vehicles


Any vehicle (car, van, bus, coach, truck, trailer, pickup truck, emergency vehicle (e.g. fire
tender, ambulance)) that is directly owned, leased or rented by the company and being
operated in connection with company business, including personal vehicles whilst used
for company business.
All vehicles owned by company shall be certified fit for use as per company criteria before
assigning for any transportation activity.
5.2.2 Contracted Vehicles

Any vehicle that is leased, directly owned, or rented by a contractor, that provides services
for the Company operations under formal (contractual) agreement.

5.3 Selection of Vehicles

5.3.2 Company Vehicles


All vehicles owned by company shall be certified fit for use as per company criteria before
assigning for any transportation activity see Annexure. A-Vehicles Standard fitness Safety
Criteria (DESCON & Contractors)

5.3.3 Contractor vehicles


All transporters/ suppliers vehicles shall be prequalified before contracting and assigning
for any job as per company HSE contractor prequalification criteria. I/C admin shall make
sure that contracted vehicles are maintained after regular intervals as needed. Annexure-
A, Vehicles Standard fitness Safety Criteria (DESCON & Contractors).
5.3.3.1 Pre-qualification of Transporter/Supplier
All transporters/ suppliers shall be prequalified before contracting and assigning
any job as per the Company SOP- 41 Contracts and Contractor HSE
Management.

5.4 Driver’s Selection


Drivers deployed for assigned jobs shall meet the following criteria

a. All drivers shall have valid driving license with experience of at least 5 years
b. Drivers shall have specific driving qualifications certificate from the approved training
providers.
c. Maximum age limit for drivers is 63 years
d. Must be medically examined prior to hiring/selection & annually and shall possess
current medical fitness certificates.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 9 of 29

5.5 HSE Planning and Monitoring of Transportation Operation

HSE planning for transportation operation shall be done by establishing transportation safety
plan specific to the nature of Project Site, Office and Facility, plan includes, route surveys, traffic
safety rules, transportation safety signage, transportation risk management, vehicles fitness,
driver competency and behavior assessment.

5.5.1 Journey management Plan & Transportation Risk Assessment


Journey Management Plan

A process that incorporates the conducting of a risk assessment to identify major hazards
and ensure that the journey and the risk are assessed, verified and an action plan is
implemented and monitored to address these hazards

Regardless of a trip purpose and in the interest of improving business performance, the
reduction of the risk by removing the requirement of the journey is the most effective risk
reduction option so managers/line supervisors are required to evaluate specifically the
need of all journeys required to be executed in their respective areas to allow unavoidable
only for Company’s operations.

All risks associated with general & specific (main highway near project) transportation
activities shall be assessed and documented following HSE SOP-08, “Hazard
Identification, Risk Assessment & Control”, HSE-FRM-01, JSA Form. The risk assessment
shall also consider drifting snow, dust, smoke, fog, heavy rains, security risks and regional
and local driving practices. The risk assessment conducted shall be revised subjected to
the following conditions.
1. after a major traffic incident
2. When significant route / vehicle/ destination changes are introduced
3. Periodically – Every Year

Journey management plan shall be established for routine and non- routine driving task
that inherits high risk level like, night driving, off road driving etc.

Night Driving Authorization

For night driving special permission from Site Management shall be taken on form as
attached.

5.5.2 Vehicle Selection & Fitness

All vehicles owned by company or Contracted shall meet Company criteria as mentioned
in Appendix-A Vehicles Standard fitness Safety Criteria (DESCON & Contractors).Pre-
qualified vehicles shall have maximum of five years old registration. Vehicles used for
company operations shall not model be five years

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 10 of 29

5.5.3 Vehicle Maintenance


Vehicles deployed on transportation activity shall be maintained well in order to ensure
safe operation. All scheduled and non-scheduled maintenance shall be done as per
manufacturer instructions
5.5.4 Driver Competency & Training
In charge administration shall ensure that the allocated/assigned drivers are competent
and trained and meet the following.

Driver’s Selection Criteria

a. All drivers shall have valid driving license with experience of at least 5 years
b. Drivers shall have specific driving qualifications certificate from the approved training
providers.
c. Maximum age limit for drivers is 55 years
d. Must be medically examined and shall possess current medical fitness certificates.

Driver’s Induction and Training


a. HSE Induction shall be provided to all drivers before assigning to jobs.
b. Driver shall be trained on the principles of the defensive driving techniques
c. Periodic safety briefings, meetings and refresher trainings shall be conducted for
drivers when and as required.
As a minimum the following topics shall be covered in the defensive driving training
conducted for drivers.
a. Company HSE policy
b. Defensive driving techniques
c. Journey management techniques
d. Alertness and fatigue management
e. Effects of medication and substance abuse
f. Vehicle restraint systems and safety equipment
g. Pre-trip checks and proper seating position
h. Local driving hazards, regulations and culture
i. Skill assessment and/or commentary drive
j. Emergency response planning and prepared

5.5.5 Driver’s Responsibilities


It is the responsibility of every driver to follow applicable laws and regulations regarding
traffic and shall ensure strict compliance to the following driving safety rules.
a) Always obey the Speed Limits & Safety rules as mentioned on the safety signs.
b) Wear a seat belt at all times.
c) Always use the directional signals.

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
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d) Ensure all other occupants of the vehicle are wearing seatbelts


e) Wear sturdy footwear when driving (not slippers, flip-flops or loose sandals).
f) Wear the correct PPE if working with hazardous materials.
g) Ensure luggage is securely fastened and stowed correctly.
h) Conduct the pre-check before riding the vehicle.
i) Ensure that emergency equipment/contents are available in vehicle.
j) Ensure all doors are closed correctly before moving off.
k) Ensure all passengers are wearing seatbelts before moving off.
l) Use only assigned driver blue key, never lend your blue key to any one or leave inside
the vehicle.
m) Never drive if too tired to concentrate.
n) Never drive if under the influence of alcohol, drugs or medication.
o) Only use a vehicle that has been approved for the journey.
p) Use Journey Management System.
q) Vehicles must not be left unattended with the engine running.
r) Report all vehicle related accidents / near misses.
s) Ensure that they are licensed for the vehicle that they are operating.
t) Drive safely and show consideration to other road users.
u) Switch off vehicle engine and mobile phone when re-fuelling.
v) Do not use mobile phone while operating a motor vehicle. Free headset can be used
to receive emergency calls only, to place or receive a call: park your vehicle safely
and use your mobile phone and radio communication.

5.5.6 Driving Behavior Monitoring & Management

The Driving behavior is monitored using an HSE observation cards system by


administration

1. No. of seat belt and their conditions


2. Harsh Breaking
3. Harsh acceleration
4. Over steering
Company employees raise the violation notices to I/C admin. I/C admin also keep a track
of violation notices maintaining a log sheet and records the history of Verbal Warning,
Written Warning, and Terminations etc. The violation counter against each driver will be
turned to zero in every six months.

Company Drivers shall be certified medically and screened against substance abuse. In
Vehicle Monitoring shall be installed (where applicable) to assist in the improvement of
driver performance. The data captured allows clear visibility of driver behavior and
compliance to Company safe driving standard.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 12 of 29

This driver’s performance shall be identified and analyzed by the appointed IVMS
administrators through regular data analysis (where available).
5.5.7 Driver Incentive Programs
In order to motivate the Drivers towards safe driving, best drivers are recognized every
month for their safe driving efforts based on the number transportation trips and feedback.
5.5.8 General HSE Guidelines for Transportation activities

As per general driving guide lines, in all kind of road surfaces the drivers shall ensure that:
a. All vehicles used shall be fitted with seat belts, administration encourage and ensure
the installation and use of seat belts in all personnel vehicles. All belts shall be
functioning, inspected regularly and worn correctly by drivers and passengers.
b. Night driving shall generally be prohibited and avoided as far as possible and if
required then it must be authorized by I/C admin and Project Manager
c. Follow defensive driving requirements
d. Avoid sudden brakes.
e. Speed limits and road safety signs should be strictly followed
f. Do not drive during foggy weather, rainy conditions, sand storms and any conditions
where low visibility prevails
g. Does not use of mobile phones while driving, ensure seat belt compliance and do
not smoke while driving
h. Follow traffic law; any violations will be directly accounted to the respective drivers
and fines shall be recovered from individual accounts as in reference to disciplinary
actions.
i. Motorcycles (two, three wheel) shall not be used for business activities.

5.5.9 Rules for Parking

1. Park vehicles in marked spaces only.


2. Do not park in spaces that are reserved for special people vehicles or emergency
response.
3. Do not block other vehicle.
4. When parking follow the seven rules of safe parking
a) Always park so, the first move in the vehicle is forward – you may have to
reverse park at the end of your trip, if so, make sure that the rear is clear.
b) Sound the horn before you start to reverse.
c) Back immediately never trust the scene you checked to stay the same.
d) Back slowly.
e) As you back, check both side-mirrors.
f) Don't back further than necessary.
g) Use a ground guide.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 13 of 29

5.5.10 Emergency Preparedness


a. Fire extinguishers shall be made available in the transportation vehicle
b. First aid box shall be made available on the large commuting Vehicles.
c. Three sets of reflective triangles are provided to each large vehicle shall be used in
case of an emergency break down
d. Shall have effective means of communication between drivers and back office of
respective Admin in case of any emergency and unwanted happening.

5.6 Logistic Safety Management

Logistics safety management shall be planned and carried out by ensuring that the following
requirements are fulfilled and implemented as mentioned below
a) Prequalification of transporters/ suppliers.
b) HSE Planning for Logistics operations
c) Logistics Journey Management.
5.6.1 Prequalification of transporters/ suppliers
All transporters/ suppliers shall be prequalified before contracting and assigning any job
as per company HSE prequalification criteria.

5.6.2 HSE Planning for logistic Operation


Initial Planning & Pre-Journey Preparation
Logistic safety planning and pre journey preparation shall be done by considering various
job factors proactively so that all hazards, risk factors shall be evaluated prior
commencement of the trip as follows.
a. Risk assessment
All risks associated with general & specific logistics/transportation activities shall be
assessed and documented following HSE SOP-08, “Hazard Identification, Risk
Assessment & Control”, HSE-FRM-01, JSA Form. The risk assessment shall also
consider drifting snow, dust, smoke, fog, heavy rains, security risks and regional
and local driving practices. The risk assessment conducted shall be revised
subjected to the following conditions.
1. After a major traffic incident
2. When significant route / vehicle/ destination changes are introduced
3. Periodically – Every Year

b. Route surveys
Before starting logistic activity and assigning trucks to any routes for cargo, a
suitable and sufficient road survey shall be done in order to assess and document
the following:

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 14 of 29

c. Route Summary
a) Type of road
b) Physical condition of the road
c) Number of bridges
d) Height of bridges
e) Capacity of the bridges in the route
f) Difficult road diversions and turns details
g) Round-about details
h) Road permit requirements
i) Critical Over Head Power lines in case of loss material & oversized
cargo.
j) Nearest police station details
k) Nearest hospital details
l) Total distance
d. Route map
1. Assess the distance and directions of the route
2. Land marks and nature, terrain and type of roads
3. Load restrain inspection points & Lay bays

Driver Selection
a. Assign the drivers
 While assigning the drivers care shall be taken to ensure whether they
are experienced for the job.
 Driver shall be familiar with the assigned route – Ensure that he is
supplied with the road survey (route summary) details for reference in
time of need.

b. Drivers HSE Induction


HSE induction of the driver should be done before assigning any driving job, this
induction includes, introduction of transportation risk assessment, first aid,
defensive driving techniques, emergency response preparedness etc.
c. Logistic Supervisor briefing
While dispatching the fleet, the driver shall be given HSE briefing about the
assigned journey, after dispatching, the truck and the driver shall reach to the
respective loading site and contact the concerned supervisor. After loading, a
Delivery Note shall be issued to the driver capturing the following details (as
applicable).
2. Unique reference number
3. Date
4. Delivery to
5. Delivery by

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 15 of 29

6. Delivered location
7. Delivery Truck No
8. Container number (if applicable)
9. Provision to enter Date & Time of delivery
10. Provision to enter Receivers Name & Company Stamp
11. Confirmation of receipt of goods statement
12. Liability Statement.

d. Assign the Vehicles


Vehicles selected and assigned for transportation shall base on the load
tonnage. The load shall be of different category varying from 1-5ton, 6-10 tons,
11-20 tons and 20 and appropriate vehicles shall be selected and approved by
company for the assigned job. While assigning the vehicles care shall be taken
by vendor to ensure whether they are approved for the job of the intended client
or not. All the trucks that are assigned to the trips shall be inspected & qualified
by company or by transporter for the contracted jobs.
e. Conduct Pre-Journey Inspection of the vehicle
The pre-journey inspection is conducted using a check list. It ensures that the
fleet and the driver are in conformance to the project, operations and safety
requirements for that particular trip. If any faults identified at this stage need to
be rectified prior to dispatching the vehicle for the assigned trip. (For details refer
annexure-A pre journey inspection checklist). In this stage the truck and the
driver get qualified for the trip.
Trip/ Journey Management
a. Loading at Origin
Cargo can be loaded from origin or at manufacturer locations. Logistics vendor/
Supplier shall be completely responsible for the safe lifting, loading and securing
of the loads. All activities shall be suitably evaluated for risks and risk
assessment shall be recorded. The control measures referred in the risk
assessment shall be implemented without any failure.
All loads transported in a pick-up truck or other cargo vehicle shall be securely
fastened, and must not exceed the manufacturer’s specifications and legal limits
for the vehicle.
b. Transporting the load
While transporting the load, Logistics supplier shall ensure to secure the load
safely throughout the trip. Logistics suppliers/Vendor driver/ helper is responsible
to ensure the loaded items are secured using high quality polyester lashing belts
and metal chains.
c. Oversized cargos

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
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The oversized cargos are only allowed to transport cargo after a formal risk
assessment is carried out before the transportation starts with suitable
arrangement, communications & approvals. Refer SOP. No.08 (Hazard
Identification Risk assessment & Control) & Oversized Cargo Handling Checklist
Annex-F. The night journey needs to be notified to the company/client for their
approvals along with the regulatory authorities and necessary communication
across the network.

d. Containerized Cargo
For transporting containers, the container twist locks shall be used to secure the
containers on the top of the trailer.
The loads shall be re-inspected to confirm its integrity if any of the following
condition prevails
1. If the delivery destination is far, for every 100 kilometers truck shall be
safely parked and re-inspected to ensure the integrity of the load
2. If the driver happened to apply a harsh break which can alter the stability
and alignment of the loads
3. In case of any events that are suspected to alter the stability and alignment
of the loads
e. Unloading & Delivery
Unloading of the items shall be done at the delivery point. Once the drivers reach
the delivery location, he shall report I/C store Materials coordinator. He shall then
wait for the instructions and unload the items accordingly. Having delivered the
material, the driver shall ensure to obtain required signatures of I/C Store or
materials coordinator on the delivery note as a proof of delivery (POD).
f. Proof of Delivery Management
In charge Store shall sign & return the POD after ensuring all the items/Packing
list are safely transported and delivered at project site/ Delivery location. Record
of POD is maintained at Site/Delivery point by store in charge & materials
coordinator.

5.6.3 HSE Guidelines for Logistics Operations


 Seat belts shall be worn by both driver and co passenger at all the time during
travel
 All large logistics vehicles (trailers) shall be fitted with reverse alarms
 For the long distance missions the driver shall check and ensure the working of
lights, indicators, break system, tire pressure as minimum
 For every 100 kilo meters the driver shall check and ensure the integrity of
securing lash belts and positioning of the cargo materials

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 17 of 29

 For interim rests and any other requirement, the driver shall stop and park the
vehicle on a lawful manner in line with traffic law.
 Clear the area in order to ensure safe overtaking if required. Proper turning room
and good visibility for the drivers shall be ensured
 All heavy duty trucks shall be parked in a safe place as per instruction of materials
coordinator/ incharge ware house
 Keep and maintain safe distance between the vehicles
 In case of any oversize cargo transport, convoys will be deployed as per the local
rules and regulations to ensure the safety during transport.
All types of cylinders shall be transported as per company guidelines SOP-22 storage and handling
of compressed gas cylinders.
5.6.4 Emergency Preparedness
 First aid box shall be made available on the vehicle
 Fire extinguishers to be made available in the fleet to use in case of fire
 Three sets of reflective triangles are provided to each vehicle to be used in case
of an emergency break down
 All logistics vehicle traveling in remote areas shall have suitable means of
communication, either radio or mobile phones

6. REFERENCE AND RELATED DOCUMENTS:

Vehicles Standard fitness Safety Criteria Annexure-A


Driving Conditions Annexure-B
Checklist for Inspection Annexure-C
Pre-Journey Inspection Checklist (Logistic Vehicles) Annexure-D
Oversized Cargo Handling Checklist Annexure-E
Oversized Cargo inspection Checklist for drivers Annexure-F
Lashing Inspection checklist Annexure-G
Journey Management Plan Annexure-H
National transportation safety board of America
National Highway Traffic Safety Administration of America
Occupational Safety & Health Administration (OSHA)
National Highway Authorities, Govt. of Pakistan

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 18 of 29

ANNEXURES

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prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 19 of 29

A- Vehicles Standard fitness Safety Criteria (DESCON & Contractors)

General Vehicle Requirements

1. All vehicles shall be registered and licensed in accordance with the applicable legal
authorities.
2. All vehicles shall be of adequate capacity and of a design suitable for the work for which
they are allocated.
3. No structural modification should be made to the vehicle without the manufacturers’
approval and Descon E & P authority

Light Vehicles (Transportation)

a. All seats shall be fitted with seat belts & head rests
b. All vehicles shall be fitted with a serviceable air conditioning system
c. Air bags shall be fitted for front passenger and the driver
d. One 2-Kg Dry Powder Fire extinguisher shall be provided in the vehicle
e. One First Aid kit and a flashlight/ torch
f. An approved In-vehicle Monitoring System (IVMS) shall be fitted to light vehicles (if
applicable)
g. Driver and passenger side mirrors will be fitted to all vehicles
h. Each vehicle shall have three “disabled vehicle” markers (e.g. reflective triangle)
available for deployment
i. All light vehicles shall be fitted with high resolution rear fog lights and front driving lights.
j. All light vehicles shall have spare tire, jack and an appropriate vehicle tool kit.
k. Small half-width emergency wheels fitted by some manufacturers are not satisfactory
l. All tires shall be of the same size, same brand, ply-rating tread pattern, profile and in
good condition with a minimum of 2 mm tread depth. Tire must be replaced every 40,000
km or when torn, damaged, cracked or tread depth is less than 2 mm. Tires age must
not exceed 2 years from the date of installation on the vehicle.
m. All light vehicles shall have a high-level rear brake light in addition to the conventional
fitted brake lights. Non-slip pedal pads to be fitted for the brake clutch and accelerator
pedals.
n. Reliable source of communication shall be available to contact back office in case of
emergency
o. For desert driving all standard requirements shall be adhered.
p. All local and legal requirements prescribed for the vehicle shall be met.
q. In case of towing because of any breakage/failure, follow manufacturer
recommendations.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 20 of 29

Logistic Trailers (Carriers)

In addition to the light vehicle standards, the following shall apply:

a. Have at least one spare wheel, which will be securely mounted.


b. A band of painted alternate yellow and black chevrons or reflective tape on the bumper
at least 150mm high, across the entire rear width of the vehicle.
c. Lighting which shall include side -lights, fog -lights, reverse- lights, rear -lights, brake -
lights and indicator/hazard lights.
d. The trailer must have coupling chains, if not attached by fifth wheel.
e. If the vehicle is a semi-trailer, the trailer shall be fitted with side restraints to contain long
loads, e.g. casings and tubular.
f. If the vehicle is a rigid type with a box body, then drop sides, and tailgate, hinges and
securing pins must be fitted.
g. Side and rear under -run protection must be fitted.
h. All trailers are to have proper braking systems fitted.
i. All airbrakes shall are to be “fail-safe” upon loss of air pressure
j. In case of towing because of any breakage/failure, follow manufacturer
recommendations.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 21 of 29

B- Driving Conditions

1. Driving in Fog
Providing precise rules for driving in fog is very difficult. International Standards do not give a safe
visibility distance, this is because people’s individual interpretations of visibility in fog vary greatly
and conditions can change quickly.
In case of driving in fog;
 Keep vehicle speed down (drivers must not expect to be able to drive at their normal
speed)
 Dipped headlights must be used (side lights / parking lights are not sufficient)
 Fog lights must be switched on
 Use your wipers to remove the fog from the vehicle's windscreen
 Set heater controls to ‘de-mist’
 Keep in the left hand lane while driving in fog
 Keep a safe distance between your vehicle and the vehicle ahead of you.
 Some drivers make the mistake of relying on the driver in front and follow their every move.
This can lead to a multiple accident, because if the driver in front makes mistake, then the
ones following will not have time or space to take avoiding action
 Don’t use hazard warning lights while driving in fog. These lights should only be used to
indicate danger or a defect in the vehicle
 Apply the vehicle brakes early and gradually to avoid swerving due to excessive braking
 Use the horn (if necessary) to alert vehicles to your presence
 Take extra care while driving. Hard surfaced roads may well be slippery. Look for road
markings to show the direction
 If the vehicle must be stopped, then pull off the road and use the hazard warning lights to
indicate the vehicle's position.
 Ensure the tire pressure as per manufacturer recommendations.

2. Driving in Rain
The following are guidelines for driving in rain:
 Reduce speed and only apply brakes gently. The rain will reduce the grip between the
vehicle's tires and the road. Stopping distances are increased substantially
 Use windscreen wipers, when necessary, to keep a clear windscreen
 Keep and maintain enough distance from the vehicle in front.
 Switch on vehicle lights if visibility is poor
 Stay in your lane and avoid overtaking vehicles
 Even after it has stopped raining the road surface may still be slippery - drive with care
 Ensure the tire pressure as per manufacturer recommendations.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 22 of 29

3. Driving on slippery surface

Road surfaces may become slippery if there is a liquid spill, if it has recently rained or is foggy. If
this occurs use the following guidelines.
 Reduce speed gently
 Do not reduce or increase speed suddenly (the grip between the vehicle's tires and the
road may be severely reduced)
 Remember that whatever has made the road surface slippery may stay on the tires after
you have passed through it. Drive with extra care and test the brakes gently.
 Ensure the tire pressure as per manufacturer recommendations.

4. Driving in desert

Great care should be taken while driving in the desert, as it is a very hazardous environment. The
following are guidelines for driving in desert:

 Whenever possible avoid mid-day travel, when the sun is directly overhead. The sand is
softest at this time of day and rocks and other potential hazards are hard to see because
of the lack of shadows
 The best time to travel is early morning, when some moisture has formed on the sand
during the night, making the going firmer
 Desert travel at night should be avoided unless absolutely necessary, because of poor
visibility and the likelihood of getting lost or having an accident
 Stick to the established route and do not take short cuts. Vehicles that are stuck or lost
away from the established routes are harder to find
 If you come across someone who has got stuck in soft sand, do not attempt to drive up to
them. Stop your vehicle on firm ground and approach on foot
 If traveling in convoy with another vehicle, do not follow too closely.
 This enables better forward vision and if the front vehicle gets stuck, the following one can
avoid also getting stuck
 If tire pressures have been adjusted for desert driving make sure that they are re-adjusted
when returning to a hard surfaced road
 Don't drive down slip-faces unless absolutely necessary, in which case use caution
 When traveling on soft sand avoid hard braking or sudden acceleration (especially in low
gears), since this will dig the tires in and the vehicle may become stuck.
 Ensure the tire pressure as per manufacturer recommendations.

5. Driving in a sand storm


In the event of being caught in a sand storm:
 Do not attempt to drive through the storm, poor visibility can easily result in an accident
 Put the vehicle hazard lights on and pull off the road

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 23 of 29

 Park with the rear of the vehicle facing the direction of the storm, this will help to prevent
windscreen damage
 Contact your destination and inform them of your location and estimated delay time (if the
estimate turns out to be incorrect contact your destination and update them)
 Wait inside the vehicle until the storm clears

6. Driving in a dust cloud


Vehicles travelling on gravel or sand roads frequently cause dust clouds. They are usually of very
short duration. Dust clouds can be seen long before they are entered, giving plenty of time for
preparation.
 Switch on dipped headlights
 Reduce speed, and keep to the right of the track
 Keep a safe distance back from the cloud
 If visibility becomes very bad, pull off the road until the dust subsides
 Do not overtake in dust cloud conditions
 Watch out for others trying to overtake and be prepared to take avoiding action
7. Driving at night
The following are guidelines for driving at night:
 Keep speed down to a level that is appropriate to the surface being driven on and how far
can be seen ahead
 Dipped headlights must be used (side lights / parking lights are not sufficient)
 Only use headlights on full beam when there are no vehicles ahead.
 Remember to dip headlights when coming across another vehicle.
 Keep a safe distance between your vehicle and the vehicle ahead of you.
 Some drivers make the mistake of following and relying on the tail lights of the vehicle in
front. This can lead to a multiple accident, because if the driver in front makes a mistake,
then the ones following will not have time or space to take avoiding action.
 Take extra care while driving at night. Look for road markings to show the direction and
any markings indicating road under repair.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 24 of 29

C- Checklist for Inspection


(Transportation Vehicles before USE)

Sr.# Parts to Check Tick

Lights Including high & low beam, Tail, Dash, Indicators, Reversing
1
lights

The following vehicles fluid have been checked


 Radiator coolant

 Engine oil
2
 Brake fluids

 Battery distilled water


3 Vehicle all windows & mirrors should be clean
4 Windshield must be free from cracks
5 The vehicles reversing alarm functioning correctly
6 Brakes are working
7 Vehicles Alarm functioning
8 All tires including the spare are in good condition
9 Seat belts are in working conditions & Shade covers are available
10 The exhaust is in good working conditions
11 The vehicle body in general in good condition
12 Fire extinguishers, First aid kit, Water, torch/flares.
13 Jack, Spare tire & Tool Kit.

This document is the Intellectual Property of Descon. Any unauthorized use, including the modification and reproduction of the content is strictly
prohibited. © Copyrights Ordinance 2002, All rights reserved.
Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 25 of 29

D- Pre-Journey Inspection Checklist (Logistic Vehicles)


(To be filled by Logistics Transporter / Suppliers)

Vehicle No. Date & Time:

Driver Name: From:

Client: To:

Documents / Approvals:

Sr. Checklist Y/N


No
1. Valid Pass for the vehicle.
2. Valid Pass for the driver (license to operate)
3. HSE Training (induction) for the driver.
Vehicle Inspection:

Sr. Checklist Y/N


No
1. Tires in good condition.
2. Lights adequate.
3. Flashing Reverse Alarm available and working (if applicable).
4. First-aid box available.
5. Valid Fire Extinguishers available.
6. Truck cabin cleanliness to the standard.
7. No visible damage to the truck.
8. 3 safety triangles available.
9. Checking the oil level.
10. Radiator water level.
11. Checking the wiper.
12. Checking the wiper water level.
13. Checking the side and fog lights.
14. Spark arrester.
Securing Accessories Inspection:

Sr. Checklist Y/N


No
1. Adequate number of belts to secure the load.
2. Physical condition of the belts according to Standard.
3. Rubber Steel Slides in place.

Logistics Coordinator Descon Logistics Supplier/Vendor


Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 26 of 29

E- Oversized Cargo Handling Checklist

Sr.
Activity Responsibility Document/Record
No
Receive information about
1.
transportation of oversized cargo.
2. Receive Lifting Cargo.
3. Review heavy lifting drawing.
4. Prepare transport drawing.
Forward Transport drawing to applicable
5.
locations.
6. Apply for the road permit.
7. Receive permit.
Ask driver to park the trailer at safe
8.
location.
Walk around the trailer and visually
9.
inspect the cargo.
Ensure saddles/supports are firmly
10.
placed.
Proceed ahead with lifting operations as
11.
per Lifting Procedure.
12. Supervise the lifting as per drawing.
Ensure cargo is correctly placed on the
13.
container.
Check and ensure the lashings are done
14.
properly.
Check and ensure necessary lights and
15. reflective stickers are in place to indicate
oversized cargo.

Logistics Coordinator Descon Logistics Supplier/Vendor


Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 27 of 29

F- Oversized Cargo inspection Checklist for drivers

Sr.
Activity Responsibility Document/Record
No
1. Park the trailer at safe location.
2. Verify oversize permit. Oversize Permit
3. Walk around the trailer and visually
inspect the cargo.
4. Ensure saddles/supports are firmly in
place.
5. Check and ensure the lashings are done
properly.
6. Check and ensure necessary lights and
reflective stickers are in place to indicate
oversized cargo.
7. Visually inspect the complete trailer.
8. Driver has given tool box talk Toolbox talk record
9. Record the verification results in Completed oversize
oversized cargo inspection form. inspection form (if
applicable)
10 If the result of inspection is satisfactory,
allow the cargo to move, or else ask for
the rectification of defects.
11. Re-inspect the cargo and trailer to
ensure that cargo is safe to move.
12. Maintain the records of inspection and
re-inspection.

Logistics Coordinator Descon Logistics Supplier/Vendor


Transportation and Logistics Safety Doc. No.: HSE/SOP-14
Rev: 00
Management Date of Rev.: Mar 15, 2017
Page 28 of 29

G- Lashing Inspection checklist

Sr.
Activity Responsibility Document/Record
No
1. Collect the PJI CHECKLIST FORM PJI CHECKLIST
Sheet from the driver. FORM Sheet
2. Move around the truck/trailer.
3. Visually inspect all lashing belts/chains.
Ensure that;
 Belts are not torn out
 Belt buckles are not defective.
 Two belts are not joined by a
knot etc.
4. Verify the ratings of the belt/chain.
5. Pull the belt/chain and ensure that it is
tight as required. In case of doubt ask
the driver to re-lash it.
6. Ensure that belts are tied to a proper
lashing point.
7. Ensure that cargo is lashed by sufficient
belts/chains and at proper distance.
8. Sign the PJI CHECKLIST FORM and Completed PJI
allow the truck/ trailer to leave. checklist form

Logistics Representative / Descon Logistics Supplier/Vendor


Doc. No.: HSE/SOP-14
Transportation and Logistics Safety Management Rev: 00
Date of Rev.: Mar 15, 2017
Page 29 of 29

H- Journey Management Plan

HSE Manager I/C Administration

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