KJO 3412 v3 (Aprvd) - Engineering Procedure For Certification PDF

Projects & Engineering Doc no.
KJO - 3412
Engineering Procedure for Certification
Subject Version 3.0
and Submission of Drawings
‫عمليات اخلفجي املشرتكة‬

‫الشركة الكويتية لنفط الخليج‬
KUWAIT GULF OIL COMPANY AL-KHAFJI JOINT OPERATIONS
Projects & Engineering Doc no. KJO – 3412
Subject
Engineering Procedure for Certification Version 3.0
Date 17 April 2004
Status Approved
The master of this document is stored on an electronic document server and is write protected. It can only be
changed by the Content Manager. Copies may be printed or downloaded to your desktop; however, any hard
or soft copy of this document (other than the Master) is considered to be an Uncontrolled document and used
for reference only.
PROPRIETARY INFORMATION: The information contained in this document is the property of KJO. Except
as specifically authorized in writing, the holder of this document shall keep all information contained herein
confidential, to be used within KJO only.
17 April 2004 Company Confidential Approved

Page 1 of 15
Projects & Engineering Doc no. KJO - 3412
Engineering Procedure for Certification
Subject Version 3.0
Contents
Introduction ...................................................................................................................................................... 3
Purpose and Scope ...................................................................................................................................... 3
Responsibility ............................................................................................................................................... 3
Document Location....................................................................................................................................... 3
References ................................................................................................................................................... 3
Acronyms and Definitions ............................................................................................................................. 3
Quality records ............................................................................................................................................. 5
Section 1: Responsibilities ............................................................................................................................... 6
1.1 Drafting Services .................................................................................................................................... 6
1.2 Project Management Team (PMT) .......................................................................................................... 6
1.3 Design and Drafting Section(DDS) ......................................................................................................... 6
Section 2: Approval, Certification and Submission ........................................................................................... 7
2.1 Certification of Drawings and Approval of DCC ....................................................................................... 7
2.1.1 Approval of the DCC and Verification of the Drawing ........................................................................ 7
2.1.2 Revised Drawings............................................................................................................................. 8
2.2 Submission of Drawings to DDS for loading onto DMS ........................................................................... 8
2.2.1 Deliverables for Manual Submittal .................................................................................................... 8
2.2.2 Deliverables for Interactive (electronic files) Submittal ...................................................................... 8
2.2.2.1 Format for Electronic files ........................................................................................................... 8
2.2.2.2 Media for Electronic files ............................................................................................................ 9
2.2.2.3 Naming Conventions for Electronic files ..................................................................................... 9
2.3 Drawing Submittal Process ..................................................................................................................... 9
2.3.1 Drawing not in Compliance ............................................................................................................. 10
2.3.2 DDS Verification ............................................................................................................................. 10
Section 3: DCC Numbering ............................................................................................................................ 11
Appendix A: Process Flow ............................................................................................................................. 12
Appendix B: Revision Certification / DDS Verification Stamp ......................................................................... 13
Appendix C: Electronic File Format ................................................................................................................ 14
Appendix D: File Formats for New Electronic Drawings ................................................................................. 15
Attachments................................................................................................................................................... 16
KJO 3412-01 Drawing Completion Certificate (DCC) .................................................................................. 16
KJO 3412-02 Engineering Drawing Submittal Request ............................................................................... 16
KJO 3412-03 (DMS) Drawing List ............................................................................................................... 16
KJO 3412-04 Engineering Drawing Numbers Request. .............................................................................. 16

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Subject
Section Introduction
Introduction
Purpose and Scope
This procedure defines the approval, certification and submission of Khafji Joint Operations (KJO)
Engineering Drawings electronically. The requirements for producing, manually signing and submitting
Engineering Drawing hardcopies for the purpose of permanent archival into the corporate drawing
system shall be discontinued. See Appendix "A" for a process flow of this procedure.
With this procedure, all Engineering Drawings developed (if new) and/or revised (if existing) by KJO
organizations, or by contractors for KJO, will be developed or revised by means of KJO approved
electronic software and formats as specified in KJO 3411, Drafting Manual, and this procedure.
This procedure supersedes Engineering Drawing approval/certification and submittal procedures
described in KJO 3411.
Responsibility
This Guide is published and maintained by Engineering Support Division and will be reviewed and
updated as needed or at a minimum of every two years as specified in KJO Document Control. If any
changes, errors or omissions are noted, please contact ESD.
Document Location
The master copy of this document is located on a document file server and is controlled by the KJO
Document Controller. Documents may be accessed for viewing or copying, however, any hard or soft
copies other than the Master on-line copy are considered as ‘Uncontrolled’ documents and should not
be used to perform work. To determine the latest version of this document, access the Master List of
KJO authorized documents located on the document server at:
References
Title URL/Location
KJO 3411 KJO Drafting Manual
KJO 3414 KJO DMS User’s Manual
Acronyms and Definitions

Contractor or Contractors
The Design, Construction and Service Contractors, Manufacturers, Vendors,
Government Agencies, or any organization with a contractual relationship or a
prospective contractual relationship with KJO who may receive drawings from, or
generate drawings for KJO. Subcontractors are considered as Contractors.

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Subject
Design Agency
Is any KJO organization or Contractor charged by KJO with the responsibility of
developing and/or modifying KJO Engineering Drawings.
Drawing Completion Certificate (DCC)
A document bearing the names and signatures of persons authorized, per this document,
to certify that an Engineering Drawing meets the applicable KJO Engineering, Design,
Drafting and CAD Standards. The DCC fulfills the approval/certification requirement in
lieu of signing the drawing title block.
DCC Identification
A project number and project name that identifies a specific DCC for the purpose of
cross-referencing the certified DCC and the Engineering Drawings covered by that DCC
and as a log number for the permanent archival of the DCC (Appendix B).
Drawing Index
An electronic data file containing information related to an Engineering Drawing (see KJO
3412-03). The Drawing Index is prepared by the Design Agency responsible for the
development of the drawings and is used for archival of drawing information in the DMS.
The Drawing Index is an attachment to KJO 3412-02 and the DCC.
Drawing Management System (DMS)
Software in the KJO CADD system used to track the creation, revision and flow of
engineering drawings.
Electronic Drawings
Engineering Drawings generated electronically using software approved by KJO as its
standard medium for development and permanent retention.
Design and Drafting Section(DDS)
Drafting Services (DS) division charged with the custody and management of all KJO
Engineering Drawings defined in and governed by this document and the KJO 3411, KJO
Operations Drafting Manual.
Interactive Submittal
Submitting the drawings electronically through the Drawing Management System (DMS)
by means of a workstation connected thru the KJO network directly to the DMS.
Manual Submittal
Submitting the drawings by manual delivery to DDS (not interactive).
Project Management Team (PMT)
KJO organization responsible for contracting engineering, procurement and/or
construction work with an outside contractor. If there is no separate PMT organization,
the 'Proponent' is the 'PMT'.
Proponent
KJO organization responsible for overall operation, maintenance, safety and protection of
a KJO facility, equipment or property.

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Subject
Revision Certification/DDS Verification

A stamp with a two part characterizing mark identifying that the approval/certification
requirements of a specific revision of an Engineering Drawing is covered by a signed
DCC, see Appendix B.
 Revision Certification part is to be filled by the Design Agency confirming the
completion of the approval/certification requirement.
 DDS Verification part ensures the authenticity of the drawing by confirming that the
drawing is covered by a DCC for approval/certification.
The Revision Certification/DDS Verification stamp is part of the drawing border located
directly above the revision block.
Quality records
Table 1: Quality records generated by this process include the following:
Identification Storage Protection Retrieval Retention Disposition
KJO 3412-01, Maintained by Read-only- Accessed Retained for the Archived
Drawing Doc. Admin. controlled by electronically. active life of the
Completion Electronically on Administrator Hard copy drawings + 6
Certificate (DCC) a file server. maintained in file months
by date, file
number,
chronologically or
sequentially.
KJO 3412-02, Same as above Read-only- Electronically Retained for the Archived
Engineering controlled by accessed on file active life of the
Drawing Submittal Administrator server. drawings + 6
Request months
KJO 3412-03, Same as above Read-only- Electronically Retained for the Archived
Engineering controlled by accessed on file active life of the
Drawing List for Administrator server. drawings + 6
Submission months

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Subject
Section Responsibilities
Section 1: Responsibilities
1.1 Drafting Services
Drafting Services is responsible to:
 Coordinate the approval/certification of all designated signatories on each DCC and also
to verify that each has been prepared properly per the requirements in this procedure.
 Verify that only the latest KJO Engineering Drawing borders including the Revision
Certification stamp are used for new and revised drawings.
 Identify, after consulting with the KJO Project Manager, all the drawings that may require
KJO review and signatures and completing the Khafji Joint Operations "Review for Key
Drawings" portion of the drawing title block.
1.2 Project Management Team (PMT)
The KJO Project Manager, or his delegate, is responsible to:
 Verify that the submittal package is complete and has been prepared in accordance with
the requirements of this procedure.
 Submit the drawings to DDS in a timely manner. Major capital projects may need to
coordinate their submittal with DDS in advance.
1.3 Design and Drafting Section(DDS)
Design and Drafting Sectionis responsible to:
 Complete the 'DDS Verification' stamp information on each drawing prior to loading of the
drawings into the DMS.
 Archive all original submittal documents and electronic files for future reference.

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Subject
Section Approval, Certification and Submission
Section 2: Approval, Certification and Submission
All KJO Engineering Drawings must be approved, certified and submitted with a completed Drawing
Completion Certificate (DCC) and the Revision Certification stamp. Uncertified drawings will not be
accepted into the corporate drawing system (DMS).
A single project may have more than one DCC. Each Engineering Discipline (e.g. Piping, Mechanical,
Electrical, Instrumentation, Communication, Structural, Architectural, Civil, etc.) may have a separate
DCC and submission. No more than one project will be covered by a single DCC.
2.1 Certification of Drawings and Approval of DCC
The Design Agency and the responsible KJO organizations must approve/certify a DCC whenever:
 a Contractor is responsible for design work, the Contractor's technical personnel shall
review and sign the 'Drafting Services Certification' block of the DCC. The Contractor's
Engineering Manager or Project Manager with overall design responsibility will certify the
drawings by signing in the space marked "Certified by" in the DCC.
 a KJO organization is responsible for design information, the organization's technical
personnel will review and sign the Design Agency Certification block. A KJO
representative charged with the design and generation of the drawings will certify the
drawings by signing the space marked "Certified by".
 drawings will be released for bidding or construction, a DCC is completed and signed by
the Design Agency and the appropriate KJO organizations. The DCC will then become
part of the bid and construction documents.
 if the drawing content requires review by a representative from Engineering, Loss
Prevention and/or Fire Protection. A KJO Project Manager and the Design Agency
makes this determination prior to releasing the drawings for construction. The
Engineering, Loss Prevention and/or Fire Protection review is indicated by signing in the
space marked "Other" in the DCC.
2.1.1 Approval of the DCC and Verification of the Drawing
The full names of all the reviewers/approvers and dates must appear in the title block of each drawing
as well as on the DCC. "Drawn By" and "Checked By" shall also be completed in each drawing title
block.
Filling either box for "Required" (For Key drawings) or "Not Required" (For non-Key drawings) in the title
block indicates if review by KJO is required. In the case of "Required", the names of the KJO personnel
responsible for the review of the drawings and the signing of the DCC are indicated in the "Khafji Joint
Operations Review for Key Drawings" portion of the drawing title block and the DCC.
At the signing of the DCC and after affixing the Revision Certification information on the border of the
drawings, each relevant electronic drawing file must be managed to prevent subsequent modification
until each of these files is transferred onto a CD for final submission to the DMS.
After signing the DCC, each drawing must indicate that it is covered by the DCC for approval and
certification requirements by completing the "Revision Certification" stamp information. The Design
Agency includes the following information in the stamp.
a) The Drawing Completion Certificate number assigned.
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Subject
The revision number of the drawing being certified. New drawings issued for construction must bear the
revision number 00.
The signatures in the "Khafji Joint Operations Review for Key Drawings" block of the DCC indicate the
reviewer's familiarity with the contents of the drawings and agreement with the design in principle. The
signatures do not relieve the Design Agency of its full responsibility for compliance with all relevant
project scope, standards, procedures, specifications, codes, contract documents, etc.
Drawings bearing a completed "Revision Certification" and covered by a signed DCC shall be
considered as legal documents and may be used for
2.1.2 Revised Drawings
Approval levels for design changes made to previously certified Engineering Drawings are the same as
for a new drawing. Each revision must be individually approved and certified.
Revisions to Key drawings must be reviewed and initialed by the Construction Agency, Operations and
other organizations (if initially involved). For revised drawings, the initials of the approvers appear where
applicable in the revision block of the drawing.
In/Out drawings are drawings retrieved for further revision immediately after being submitted to DDS. In
this case, the Drawing Request form KJO 3411-01 must be submitted with the submittal form KJO 3412-
02.
2.2 Submission of Drawings to DDS for loading onto DMS
All KJO new, revised and canceled/superseded Engineering Drawings must be submitted to the
corporate drawing system (DMS) for permanent retention and management.
2.2.1 Deliverables for Manual Submittal
 Completed original KJO 3412-02 form, see Attachments for forms.
 One copy of the original KJO 3411-01, Engineering Drawing Request form.
 Drawing Index file, KJO 3412-03, see Attachment for forms.
 Electronic Drawing files.
 Original signed DCC.
2.2.2 Deliverables for Interactive (electronic files) Submittal
 Completed original KJO 3412-02 form, see Attachments for form.
 One copy of the original KJO 3411-01, Engineering Drawing Request form.
 Original singed DCC.
 List of processed drawings from DMS on KJO 3412-03 (see form attached).
2.2.2.1 Format for Electronic files

Drawings will be prepared and submitted in electronic file format per requirements in Appendix E. Data
compression will not to be used on submitted files.

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Subject
Drawings that are RASTER (tg4) must be made HYBRID before being submitted for inclusion into DMS.
Both files must be included in the same submission. The minimum accepted HYBRID must include the
latest VECTOR border.
2.2.2.2 Media for Electronic files

The Drawing Index and Electronic Drawing files are submitted using write-once CD-ROM (Compatible
with Windows) only.
Each CD will be delivered in a protective case labeled with the DCC number and the CD-ROM labeled
with the DCC number at the center.
Media will be enclosed in a 6.5" x 9.5" envelope (KJO Stock) with the KJO 3412-02 Submittal form
attached to the outside of the envelope.
All documents required for an interactive submittal will be maintained by the originator as an alternative
to the submittal described herein. For Interactive Submittal deliverables, see section 2.2.2.
2.2.2.3 Naming Conventions for Electronic files

Electronic file names must comply with the file naming convention as described in KJO 3411, KJO
Drafting Manual. for drawing Number request form (see KJO 3412-04)
Microsoft Excel and Word files use following naming formats.
Excel: K123456001X01
Word: K123456001W01
Where:
* Denotes the drawing number prefix (See KJO 3411, KJO Drafting Manual for a listing of current prefix
assignments), 123456 is the 6-digit drawing number, x or w denote the file type (Excel or Word) and 001
is the sheet number.
All electronic files in a submitted must be stored in one single directory, see Appendix C.
2.3 Drawing Submittal Process
Submit the complete package to DDS.
The KJO Project Manager or a delegate signs the Drawing Submittal KJO 3412-02. All sheets of a multi-
sheet drawing must be submitted together.
The DDS receptionist compares the contents of the Electronic Drawing media with the contents of the
Drawing Index. The Electronic Drawings on the submittal media constitutes the official count of the
drawings received. A hard copy of the official count of drawings is compiled for permanent retention,
see KJO 3412-03 attached.
DDS acknowledges receipt of the submittal by stamping and dating each KJO 3412-02 as 'RECEIVED'
and assigning a DDS drawing submittal control number. Engineering Drawings submitted to DDS will
not be considered accepted until verified by completing the DDS Verification block of the DCC.
When the drawings are accepted for loading onto the DMS, DDS will confirm by forwarding a signed
copy of the KJO 3412-02 to the individual who signed the initial submittal. Until this confirmation is
received, the organization responsible for development of the drawings must maintain a temporary
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Subject
backup the submitted drawings. When confirmation of acceptance is received, the backups are deleted
unless deemed necessary to maintain longer.
2.3.1 Drawing not in Compliance
Any drawing not in compliance with KJO 3411, KJO Drafting and CADD standards will be returned to
the KJO Project Manager or Drafting Services for correction with a copy of the original DCC. After
correction, the drawings are re-submitted under a new drawing submittal. A copy of the DCC is
returned to DDS with the new submittal.
The submission deliverables, including the submission form KJO 3412-02, the original DCC, a hard
copy of the drawing official count, KJO 3412-03 and the CD-ROM is filed by DDS as a permanent
quality record. The returned DCC copies received with the corrected drawings are filed together with
the original DCC.
2.3.2 DDS Verification
When a drawing is accepted by DDS for loading onto the DMS, the following information is added to the
"DDS Verification" stamp by DDS, see Appendix B.
 The DDS control number assigned to the drawing submission.
 The initials of the DDS person responsible for the verification and date.
If an existing drawing is requested for revision, the requester allows for the certification of the new
revision by removing the previous Revision Certification and DDS Verification information. When
possible, this task is completed by DDS prior to releasing the drawing to the requester.

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Subject
Section DCC Numbering
Section 3: DCC Numbering
Drafting Services or the KJO organization responsible for certifying a DCC assigns the DCC number as
follows:
xx-nnn-yyyy-nnn
nnn three digit DCC sequence number
yyyy year job was initiated (Four digits)
xx-nnn numerical five digit job number
The suffix, ‘nnn’, indicates if there are more than one DCC used for a project. If only one DCC is used
for one project, then the job number is 001. If a Proponent engineering group has issued the DCC, then
the job number indicates the sequential order of the DCC’s issued in a given year.
If no job number is available, then the job type and the job number will be replaced by office code (See
examples below).
Examples:
B1-345-2003-001
job number B1-345 initiated in 2003 by a KJO organization DCC number is 001.
421-2003-001
office code (421) drawing developed in 2003 DCC number is 001.

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Subject
Section Appendix A
Appendix A: Process Flow
Drawing Development
By drafting service
Certification (2.1)
Assign DCC Number
Sign the DCC
Fill-in the ‘Revision Certification’ Stamp

Prepare the Drawing Electronic File
Prepare the Drawing Index Information File
Submittal (2.2)
Manual Interactive
Request KJO 3412-02+ cpy KJO 3411-01 Request KJO 3412-02+ cpy KJO 3411-01
Drawing Index KJO 3412-03 Drawing Index KJO 3412-03
Original DCC KJO 3412-01 Original DCC KJO 3412-01
Electronic Drawing Files (App D)
DDS Acknowledge Receipt

DDS assign Control Number (3.0)
DDS Verification
Review for compliance
Reject (2.3.1) Accept

Return for Correction Complete DDS Verification
Attach Drawing to DMS
Archive Submittal Document

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Subject
Section Appendix B
Appendix B: Revision Certification / DDS Verification Stamp

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Subject
Section Appendix C
Appendix C: Electronic File Format

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Subject
Section Appendix D
Appendix D: File Formats for New Electronic Drawings
Drawing/Document Dwg. File Format Requirement

Type Size
Scope of Work A4 Microsoft Word Single File for one or
(*.doc) multi-page documents.
List of Material A4 Microsoft Word or Single File for one or
Excel (*.doc or *.xls) multi-page documents.
Engineering Drawings A3-A4 Microsoft Excel Single file for each
such as: (*.xls) sheet of drawing.
Safety Instruction Sheet
(SIS)
Instrument Installation
Schedule (IIS)
Cable & Conduit
Schedule (CCS)
Line Designation Table
(LDT)
Equipment Data Sheet
Instrument Specification
Sheet (ISS)
Drawing Control
Engineering Drawings A0-A3 AutoCad 'DWG' Single file for each
with Forms available sheet of drawing
within Software
Package, Version 2000
or higher
Notes:
1. Drawings will be generated using corresponding KJO Engineering Form.
2. Documents such as: Material take-off sheets, Construction Specifications, Operating
Specifications/Instructions, Painting Specifications, Inspection Records, Equipment List,
Construction Schedule, Construction Bar Charts, Calculation Sheets, Meter Reading Tables,
Manuals, Design Criteria, Sketches, Requisitions, Quotations, Spare Part Lists,
Performance/Calibration Curves, Purchase Orders, Installation Witness Reports will not be
assigned an engineering drawing number; therefore, they should not be submitted for archival
into the corporate drawing system.

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Subject
Section Attachments: Forms
Attachments
KJO 3412-01 Drawing Completion Certificate (DCC)
KJO 3412-02 Engineering Drawing Submittal Request
KJO 3412-03 (DMS) Drawing List
KJO 3412-04 Engineering Drawing Numbers Request.

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ENGINEERING SUPPORT DEPARTMENT

Technical Support Division
DRAWING COMPLETION CERTIFICATION

This document certifies that the drawings (New or Revised) listed on the following pages with the Job Number indicated
on this Certificate (and on the drawings) have been prepared in accordance with the applicable KJO Engineering,
Design, Drafting and CADD standard procedures specific to the project described below per its scope of work except
what has been waived to satisfy the Engineering Drawing approval/certification as described in KJO 3412, Certification
and Submission of Engineering Drawings.
DCC No. DDS Control No.
Discipline
Project Description (attach additional sheets as necessary)
Location(s)
Contractor / Service Contract No
Contractor Name Address
Phone Fax
Drafting Services Certification
Discipline Engineer Signature/date
Project Engineer Signature/date
Certified by Signature/date
(Engineering/Project Manager)
KJO Review for Key Drawings
Construction Agency Signature/date
Operations Signature/date
Others Signature/date
1. DDS will attach a hard copy of the Electronic drawing official count.
NOTES: 2. Refer to KJO 3412 and KJO 3411 for Instructions.
3. Attach copies of all DDS approved waiver requests.
For DDS Use
Verified by Signature/date
KJO 3412-01 v 2.0 dtd 17 April 2004


ENGINEERING DRAWING SUBMITTAL REQUEST
Part 1 (To be completed by Requestor)
 Interactive Submission [through DMS]  Manual Submission

Project Information
Project Title Project No.
EWO No Proponent Control No.
Organization Org Code

Submittal Contents
Drawing Filename DCC No.
Number of Drawings: New Revised No. of CDs

(Includes Cancelled drawings)
Submitted by
Name Badge No.
Job Title Ext No. Fax
Submitter’s signature Date
Part 2 (For DDS Use Only)

Receipt in DDS
DDS Control No.
Received by Date
Comments
KJO 3412-02 v 2.0 dtd 17 April 2004


Engineering Drawing Submittal List
Drawing Sheet Revision Drawing Sheet Plant Drawing Drawing File File
Date Cad Remarks
Number Number Number Title Size Number Index Type No. Name
KJO 3412-03 v 2.0 dtd 17 April 2004


TO: Engineering Services Division (ESD)

ATTN: Drawing Control & Drafting Services
ENGINEERING DRAWING NUMBERS REQUEST

DATE: ___________________________________________________ DDS CONTROL NO : ____________________________________
PROJECT NAME : _______________________________________ B.I. _______________ J.O. _______________ EWO ____
KJO / ENG name : _________________________________________ BADGE NO : ____________________ SIGNATURE : _________
DEP. NAME : _______________________________________________ ORG CODE : __________________________ TEL : ____________
E-MAIL : __________________________ __________________________ FAX: ________________________
CONTRACTOR : __________________________________________ CONTRACTOR TEL : __________________ FAX: _____________
NEW REQUEST USE FOR ADDITIONAL NUMBERS (EXISTING CONTROL SHEET NO.: ______________)
TO BE COMPLETED BY REQUESTOR BY DDS
ASSIGNED DRAWING NUMBERS DRAWING CONTROL

LOCATION QUANTITY SHEET DRAWING
FROM TO NO.
Note: DRAWING NUMBERS MUST BE USED SEQUENTIALLY WITH NO GAPS. UNUSED DRAWING NUMBERS MUST BE RETURNED TO DDS
AFTER COMPLETION OF THE PROJECT.
PROCESSED (DDS): __________________________ DATE : ___________________
CHECKED (DDS) : __________________________ DATE : ___________________
KJO 3412-04 v2.0 dtd 17 APRIL 2004

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Projects & Engineering Doc no.

‫عمليات اخلفجي املشرتكة‬

Projects & Engineering Doc no. KJO – 3412

17 April 2004 Company Confidential Approved

17 April 2004 Company Confidential Approved

Acronyms and Definitions

17 April 2004 Company Confidential Approved

17 April 2004 Company Confidential Approved

Revision Certification/DDS Verification

17 April 2004 Company Confidential Approved

17 April 2004 Company Confidential Approved

2.2.2.1 Format for Electronic files

17 April 2004 Company Confidential Approved

2.2.2.2 Media for Electronic files

2.2.2.3 Naming Conventions for Electronic files

17 April 2004 Company Confidential Approved

nnn three digit DCC sequence number

yyyy year job was initiated (Four digits)

xx-nnn numerical five digit job number

17 April 2004 Company Confidential Approved

Fill-in the ‘Revision Certification’ Stamp

DDS Acknowledge Receipt

Reject (2.3.1) Accept

17 April 2004 Company Confidential Approved

17 April 2004 Company Confidential Approved

17 April 2004 Company Confidential Approved

Drawing/Document Dwg. File Format Requirement

17 April 2004 Company Confidential Approved

KJO 3412-01 Drawing Completion Certificate (DCC)

KJO 3412-02 Engineering Drawing Submittal Request

KJO 3412-03 (DMS) Drawing List

KJO 3412-04 Engineering Drawing Numbers Request.

17 April 2004 Company Confidential Approved

ENGINEERING SUPPORT DEPARTMENT

DRAWING COMPLETION CERTIFICATION

Contractor / Service Contract No

Contractor Name Address

Drafting Services Certification

Discipline Engineer Signature/date

Project Engineer Signature/date

KJO 3412-01 v 2.0 dtd 17 April 2004

ENGINEERING SUPPORT DEPARTMENT

ENGINEERING DRAWING SUBMITTAL REQUEST

Part 1 (To be completed by Requestor)

 Interactive Submission [through DMS]  Manual Submission

Project Title Project No.

EWO No Proponent Control No.

Organization Org Code

Drawing Filename DCC No.

Number of Drawings: New Revised No. of CDs

Name Badge No.

Job Title Ext No. Fax

Submitter’s signature Date

Part 2 (For DDS Use Only)

DDS Control No.

KJO 3412-02 v 2.0 dtd 17 April 2004

ENGINEERING SUPPORT DEPARTMENT

Engineering Drawing Submittal List

KJO 3412-03 v 2.0 dtd 17 April 2004

ENGINEERING SUPPORT DEPARTMENT

TO: Engineering Services Division (ESD)

ENGINEERING DRAWING NUMBERS REQUEST

PROJECT NAME : _______________________________________ B.I. _______________ J.O. _______________ EWO ____

PROJECT NAME : _______________________________ B.I. _ J.O. _____ EWO

KJO / ENG name : _____________________________ BADGE NO : SIGNATURE : _

DEP. NAME : _________________________________ ORG CODE : TEL :

E-MAIL : FAX:

CONTRACTOR : ____________________________ CONTRACTOR TEL : FAX: _

PROCESSED (DDS): ________ DATE : _

CHECKED (DDS) : ________ DATE : _