Car Fleet Management Lite

SETUP LOG TRACKER SUMMARY ABOUT
Initial Info Service Plan Budget Employee
Filename Car Fleet Management Lite - V2.3 - with Samples.xlsx No Status No Category No Expenses
*Replace filename above with exactly the same name if you have saved the file as 1 Rent 1 Business 1 Parking
another name or you can't move between car log 2 Owned 2 Operational 2 Toll
Starting Year 2016 3 Sold 3 Expenses u 3 Tip
4 Rent-Return 4 Refueling 4 Driver Fee
Distance Measurement Mile 5 Planned Service 5 Fine
Fuel Measurement Gallon *No summary/report made 6 Unplanned Service 6 Other 1
based on above status yet 7 Accident 7 Other 2
8 Private 8 Other 3
9 Other Category 1 9 Other 4
10 Other Category 2 10 Other 5
*Summary/report is based on category no 1-7. You can change to other terms.

*You can create your own summary/report with other category.
© 2016 - Excelindo.com
Go to Car Log Link No Status Car Name License Plate Make Model Year
Go to Car Log 1 Owned Sales car LP0001 Honda Accord 2014

Go to Car Log 2 Owned Operational Car LP0002 Toyota Prius 2014
Go to Car Log 3 Owned Operational Car LP0003 Mazda Mazda 3 2015
Go to Car Log 4 Owned Manager Car LP0004 Ford Focus 2015
Go to Car Log 5 Rent Director Car LP0005 Honda Civic 2015
ABOUT
Insurance
VIN Tank Capacity Gasoline Type Garage Insurance Number
Company Price Deposit
VIN 1 Gas Type 1 Office 1 Insurance 1 IN0001

VIN 5 Gas Type 5 Office 5 Insurance 5 IN0005 1,000.00 -
Rental Condition O
Initial Condition Return Condition Purchase Condition
Recurring Period Company
Odometer Date Odometer Date Price Odometer
20,000.00 5
20,000.00 5
20,000.00 5
30,000.00 5
Monthly ABC 500 1-Jun-15
Owned Condition
e Condition Sold Condition Notes
Date Price Odometer Date
5-Jun-14
5-Jun-14
10-Jan-15
10-Jan-15
SETUP LOG TRACKER SUMMARY
Go to Car Log Link No Status Car Name License Plate Make
Go to Car Log 1 Owned Sales car LP0001 Honda

Go to Car Log 2 Owned Operational Car LP0002 Toyota
Go to Car Log 3 Owned Operational Car LP0003 Mazda
Go to Car Log 4 Owned Manager Car LP0004 Ford
Go to Car Log 5 Rent Director Car LP0005 Honda
SUMMARY ABOUT
Employee
YEAR 2016
Initial Mileage Total Planned Service 1
Model VIN (Mile) Budget Location Date Mile
Accord VIN 1 5 1,100.00 10,000
Prius VIN 2 5 - 20,000
Mazda 3 VIN 3 5 -
Focus VIN 4 5 -
Civic VIN 5 500 -
ervice 1 Planned Service 2 Planned Service 3
Budget Location Date Mile Budget Location Date Mile
100.00 50,000 1,000.00
50,000
ervice 7 Planned Service 8
Budget Location Date Mile Budget
Go to Car Log Link No Status Car Name License Plate Make
Go to Car Log 1 Owned Sales car LP0001 Honda

Go to Car Log 2 Owned Operational Car LP0002 Toyota
Go to Car Log 3 Owned Operational Car LP0003 Mazda
Go to Car Log 4 Owned Manager Car LP0004 Ford
Go to Car Log 5 Rent Director Car LP0005 Honda
SUMMARY ABOUT
Employee
YEAR 2016
Planned Unplanned
Model VIN Initial Mileage Gasoline
Service Service TOTAL
Accord VIN 1 5 1,100.00 1,000.00 5,000.00 30.00
Prius VIN 2 5 - -
Mazda 3 VIN 3 5 - -
Focus VIN 4 5 - -
Civic VIN 5 500 - -
Expenses
Parking Toll Tip Driver Fee Fine Other 1 Other 2 Other 3
10.00 20.00
Other 4 Other 5
TODAY'S DATE >> 5-Apr-18 t (default is today, but you can change to other date)
Booked
Go to Car Log Link No Status Car Name License Plate Status
By
Go to Car Log 1 Owned Sales car LP0001 Booked John Doe 1
Go to Car Log 2 Owned Operational Car LP0002 Available
Go to Car Log 3 Owned Operational Car LP0003 Available
Go to Car Log 4 Owned Manager Car LP0004 Available
Go to Car Log 5 Rent Director Car LP0005 Available
SUMMARY ABOUT
u can change to other date)
Booked Last Position

Date Trip Date Trip Period Location Mileage Date Driver
5-Jan-16 12-Jan-16 2 days ABC Company 10,320 5-Jan-16 John Doe 1
Branch 1,100 8-Jan-16 John Doe 5
CDD Company 5,750 8-Jan-16 John Doe 7
Convention Ce 9,090 9-Jan-16 John Doe 9
0
Last Service Next Service
Date Km Date Km Budget
0 30-Dec-99 10,000 100.00
4-Jan-16 1,011 30-Dec-99 20,000
0 30-Dec-99 0 -
0 30-Dec-99 0 -
0 30-Dec-99 0 -
All Individual Dashboard Mileage Report
Year 2016
Mileage
Initial
No Status Car Name License Plate Make Model Initial Ops Date End Date Total
Mileage
(Km)
1 Owned Sales car LP0001 Honda Accord 5-Jun-14 31-Dec-16 5 319
2 Owned Operational Car LP0002 Toyota Prius 5-Jun-14 31-Dec-16 5 89
3 Owned Operational Car LP0003 Mazda Mazda 3 10-Jan-15 31-Dec-16 5 738
4 Owned Manager Car LP0004 Ford Focus 10-Jan-15 31-Dec-16 5 335
5 Rent Director Car LP0005 Honda Civic 1-Jun-15 31-Dec-16 500 0
UT
Mileage Refueling Services

Business Business Mileage / Planned Service Unplanned Service
Volume Cost Total Parking
(Km) Deduction Vol Frequency Cost Frequency Cost
319 181.83 15 18.00 0 - 0 - 7.00 2.00
38 21.66 0 - 1 100.00 0 - 2.00 2.00
25 14.25 22 35 27.40 0 - 0 - 10.00 5.00
0 - 22 33 29.50 0 - 0 - - -
0 - 0 - 0 - 0 - - -
Expenses
Accident Fine
Toll Tip Driver Fee Fine Other 1 Other 2 Other 3 Other 4 Other 5
5.00 - - - - - - - - 0 0
- - - - - - - - - 0 0
5.00 - - - - - - - - 0 0
- - - - - - - - - 0 0
- - - - - - - - - 0 0
All Individual Dashboard Mileage Report
Year 2016 Initial Mileage 5 Budget

Car Number LP0001 t Tank Capacity (Gallon) 0 Fuel 5,000.00
Car Name Sales car Gasoline Type Gas Type 1 Planned Services 1,100.00
Car Model Honda - Accord Car Age (Days) 1400 Unplanned Services 1,000.00
Status Booked Mileage Rate - Expenses 30.00
Mileage Refueling Services

Month Total Business Business Planned Service Unplanned Service
Volume Mileage/Vol Cost
(Mile) (Mile) Deduction Frequency Cost Frequency Cost
1 319 319 181.83 15.00 0.00 18.00 0 - 0 -
2 0 0 - 0.00 0.00 - 0 - 0 -
3 0 0 - 0.00 0.00 - 0 - 0 -
4 0 0 - 0.00 0.00 - 0 - 0 -
5 0 0 - 0.00 0.00 - 0 - 0 -
6 0 0 - 0.00 0.00 - 0 - 0 -
7 0 0 - 0.00 0.00 - 0 - 0 -
8 0 0 - 0.00 0.00 - 0 - 0 -
9 0 0 - 0.00 0.00 - 0 - 0 -
10 0 0 - 0.00 0.00 - 0 - 0 -
11 0 0 - 0.00 0.00 - 0 - 0 -
12 0 0 - 0.00 0.00 - 0 - 0 -
ABOUT
Used Remaining t (select/fill the cell)

18.00 4,982.00
- 1,100.00
- 1,000.00
7.00 23.00
Expenses
Total Parking Toll Tip Driver Fee Fine Other 1 Other 2 Other 3 Other 4 Other 5
7.00 2.00 5.00 - - - - - - - -

- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
- - - - - - - - - - -
Other
Accident Fine
Frequency Frequency
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Car No LP0001 t PERIOD
Mileage Rate 0.57 From >> 1-Jan-16 t t (select/fill the cell)
Total Mileage 319 To >> 10-Jan-16 t
Total Deduction 181.83
Car Name Sales car
Start End
No Date Mileage Deduction
Location Odometer Location Odometer
1 4-Jan-16 Office 10,001 XYZ Company 10,045 44 25.08
2 4-Jan-16 XYZ Company 10,045 Office 10,080 35 19.95
3 5-Jan-16 Office 10,080 ABC Company 10,200 120 68.40
4 5-Jan-16 ABC Company 10,200 FEG Company 10,220 20 11.40
5 5-Jan-16 FEG Company 10,220 ABC Company 10,320 100 57.00
YEAR 2016
Top Service Spender Top Expenses Spender Most Fuel-Efficient
Rank Car Plate Car Name Cost No Car Plate Car Name Expenses No Car Plate Car Name Cons
1 LP0002 Operational Car/Toyota - Prius 100 1 LP0003 Operational Car/Mazda - Mazda 3 10 1 LP0004 Manager Car/Ford - Focus 33.00
2 2 LP0001 Sales car/Honda - Accord 7 2 LP0003 Operational Car/Mazda - Mazda 3 35.00
3 3 LP0002 Operational Car/Toyota - Prius 2 3
4 4 LP0004 Manager Car/Ford - Focus 0 4
5 5 LP0005 Director Car/Honda - Civic 0 5
Longest Distance Worst Fuel-Efficient
Rank Car Plate Car Name Distance No Car Plate Car Name Cons
1 LP0003 Operational Car/Mazda - Mazda 3 738 1 LP0003 Operational Car/Mazda - Mazda 3 35.00
2 LP0004 Manager Car/Ford - Focus 335 2 LP0004 Manager Car/Ford - Focus 33.00
3 LP0001 Sales car/Honda - Accord 319 3
4 LP0002 Operational Car/Toyota - Prius 89 4
5 5
Most Unplanned Services Most Accidents Most Fines
Rank Car Plate Car Name Cost No Car Plate Car Name Freq No Car Plate Car Name Freq
1 LP0001 Sales car/Honda - Accord 0 1 LP0001 Sales car/Honda - Accord 0 1 LP0001 Sales car/Honda - Accord 0
2 LP0002 Operational Car/Toyota - Prius 0 2 LP0002 Operational Car/Toyota - Prius 0 2 LP0002 Operational Car/Toyota - Prius 0
3 LP0003 Operational Car/Mazda - Mazda 3 0 3 LP0003 Operational Car/Mazda - Mazda 3 0 3 LP0003 Operational Car/Mazda - Mazda 3 0
4 LP0004 Manager Car/Ford - Focus 0 4 LP0004 Manager Car/Ford - Focus 0 4 LP0004 Manager Car/Ford - Focus 0
5 LP0005 Director Car/Honda - Civic 0 5 LP0005 Director Car/Honda - Civic 0 5 LP0005 Director Car/Honda - Civic 0
No Employee ID Employee Name Department Title Join Date Resign Date
1 E0001 John Doe 1
2 E0002 John Doe 2
3 E0003 John Doe 3
4 E0004 John Doe 4
5 E0005 John Doe 5
6 E0006 John Doe 6
7 E0007 John Doe 7
8 E0008 John Doe 8
9 E0009 John Doe 9
10 E0010 John Doe 10
SETUP LOG TRACKER
General How to Use EULA
Car Fleet Management Lite

Version : 2.3
License : Multi User (read EULA)

Support : support@excelindo.com
Copyrights (c) 2016 - Excelindo.com
Excelindo Car Fleet Management

Features Lite Pro
No of Employees/Drivers 25 250
No of Cars 5 150
USD 20.99
Price Free
Year Period 1 year 3 years

No of Status 4 10
No of Categories 10 15
No of Car Log Rows 500 1000
Layout Modification No Yes
Formula Modification No Yes
Add more Worksheets No Yes
* Please note due the number of cars accommodated in Pro version, depends on your computer speed, any input will requi
TRACKER SUMMARY ABOUT
EULA
nagement Lite
on : 2.3
User (read EULA)

rt@excelindo.com
16 - Excelindo.com
eet Management
Notes
Price is subject to change without prior

notice
Pro version will be fully unlocked where

you can do any changes without limitation
Pro version will allow you to create

additional worksheets for any new reports,
summary etc
Pro version, depends on your computer speed, any input will require 0.5 - 3 seconds to be processed
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HOW TO USE
SETUP
Go to setup worksheet and type your starting company fiscal year in cell C10.
Type your distance and fuel measurement unit in cell C12 and C13. This unit will be used as a header reference in all works
unit value correctly. There is no conversion calculation being made.
Status Table
There are 4 status prepared to be used for categorizing your car ownership status. They are explained as follows :
- Rent : Car is rented from 3rd party
- Rent-Return : Car has been returned to 3rd party (because the data might have been filled into car log, this status will giv
exclude it from future analysis).
- Owned : Car is purchased
- Sold : Car is sold
You can modify its terms or add more in the status.
Category Table
There are 8 categories available to be used for categorizing your entry in car log worksheets. They are explained as follows
- Business : Car is used for business purposes (this category is used as a reference to calculate mileage usage for tax deduc
- Operational : Car is used for operational purposes, exclude business and private purposes.
- Expenses : Car expenses while being used for business/operational purposes (toll, fines, parking etc). There are 10 expen
set in Expenses Table at the right side.
- Refueling : Car fuel fillup
- Planned Service : Car general service, usually proposed by car manufacturer based on certain distance or date period
- Unplanned Service : Car unplanned service which usually caused by accidents or any car disfunctional operation which m
- Accident : Car accident (this data might be needed for insurance)
- Private : Car usage as a private usage
You can modify its terms or add more in the category.
INITIAL INFO WORKSHEET

Type detail information of your cars here. There are Car Data, Rent and Owned area. Fill car data area and select between
Color helper will be shown in respective rows to guide you on typing in the correct cells when you set the ownership statu
D.
SERVICE WORKSHEET
Fill car service plan in this worksheet based on its service book. You can put its budget as well. Pro version will allow you to
years.
BUDGET WORKSHEET
Fill car expense budget in this worksheet. Pro version will allow you to fill budget until 3 years.
EMPLOYEE WORKSHEET
Type your company's drivers and users here.
LOG
You can start to record your car daily usage information in this worksheet.
Top Panel
At the top panel, you can read important information about your car pulled from the information you put on setup worksh
log table below it. Beside pulled information, there are white color cells that you need to fill, as follows :
Status : You have to set the status in cell F10 of each car every day (the status will be used for tracking purposes). There ar
can choose, Available, Not available, and Booked.
Mileage rate : mileage rate for each car based on your country or company regulation
Rate calculation : Car category where the rate will be applied
Booked : If you set car status as Booked, you need to fill the Booked table and when you set the status as available you can
where you can see it in Tracker worksheet if you fill it.
Log Table
This is your daily working table. You can put all activities related with your car in this table by typing its information in resp
log table below it. Beside pulled information, there are white color cells that you need to fill, as follows :
Status : You have to set the status in cell F10 of each car every day (the status will be used for tracking purposes). There ar
can choose, Available, Not available, and Booked.
Mileage rate : mileage rate for each car based on your country or company regulation
Rate calculation : Car category where the rate will be applied
Booked : If you set car status as Booked, you need to fill the Booked table and when you set the status as available you can
where you can see it in Tracker worksheet if you fill it.
Log Table
This is your daily working table. You can put all activities related with your car in this table by typing its information in resp
- Type the date
- Select activity category (Business, Operational, Expenses, Refueling, Planned Service, Unplanned Service, Accident, Privat
shown to guide you to complete the information in respective rows.
- Business
Columns to be filled : Date, Starting Place, Destination, Purpose, Start Mile, End Mile, Driver, User, Mileage
- Operational
- Expenses
Columns to be filled : Date, Destination, Driver, User, Mileage, one of 10 Expenses columns
- Refueling
Columns to be filled : Date, Destination, Driver, User, 3 Refueling columns (Odometer, Volume and Cost)
- Planned Service/Unplanned Service
Columns to be filled : Date, Destination, Driver, User, 2 Service columns (Odometer and Cost)
- Accident
Columns to be filled : Date, Destination, Driver, User, Accident, Notes
- Private
TRACKER
This is a worksheet to monitor the availability of your car everyday. All cars will be displayed in one big table with importan
from car logs.
Important information that will be displayed are :

- Availability status of cars
- Last/next service mileage/date of cars
You can use excel filter tool to show cars based on specific condition, for example, based on availability or next service stat
SUMMARY
ALL SUMMARY
Select specific year and you will see summary of your car's usage for that period. You can see total mileage, total and avera
well as its cost and total services.
Use excel filter tool to show cars based on certain condition.

INDIVIDUAL SUMMARY
Select specific year and car to see its information monthly. The same with all summary worksheet, you can see mileage, fu
information each month from January until December. And based on this information you can analyze related car's perform
where at the end, you can decide whether your cars need to be sold, returned, go to car repair or continue to use it.
DASHBOARD
In this simple dashboard you can quickly see top/bottom five of your cars based on categories as follows :
- Top Service Expenses Spender
- Top All Expenses Spender
- Most Fuel-Efficiency Consumption
- Worst Fuel-Efficiency Consumption
- Longest Distance
- Top Unplanned Service Taker
- Most Accidents
- Most Fines Occurences
MILEAGE REPORT
This worksheet is allocated for getting report for tax deduction. Select the car and its period and you will get report for tho
can hide blank rows and add signature boxes below the table before print it or you can copy and paste the information to
report file.
Other report and summary that you can develop using this spreadsheets are :
It is not created in this spreadsheet because having all features in one spreadsheet will make the excel runs very slow. Hav
features or chart and deleting unnecessary information and process will be more efficient because needs for one company
others.
- Most Fines Occurences
MILEAGE REPORT
This worksheet is allocated for getting report for tax deduction. Select the car and its period and you will get report for tho
can hide blank rows and add signature boxes below the table before print it or you can copy and paste the information to
report file.
Other report and summary that you can develop using this spreadsheets are :
It is not created in this spreadsheet because having all features in one spreadsheet will make the excel runs very slow. Hav
features or chart and deleting unnecessary information and process will be more efficient because needs for one company
others.
- Driver performance
You can add hours column to calculate how many hours your driver drives your cars. Combine with number of accidents, fi
expenses and fuel consumption will give you data to evaluate the performance of your drivers
- Fuel consumption chart
Mileage and fuel data is there. Monthly summary is availabel as well. You can create a chart based on those data if you wa
chart.
- Car Budget and Expenses Table and Chart
You can group budget and expenses for your cars into one table and visualize it using chart to compare between allocated
expenses to plan a new budget for the following year.
- Rent vs Owned Car Financial Calculation
You can add leasing and depreciation calculation in this spreadsheet and compare the money that you need to expense to
continue to purchase the car or just rent it. Financial assumption might be different for different companies.
- And many more
The Pro version is fully unlocked (unprotected without password) where you can customize anything to suit your needs.
SUMMARY ABOUT
eader reference in all worksheets to make you type
plained as follows :
o car log, this status will give you an option to
hey are explained as follows :

mileage usage for tax deduction)
ng etc). There are 10 expenses subcategory you can
distance or date period

nctional operation which make it to be repaired.
ta area and select between rent or owned area.

you set the ownership status of your car in column
Pro version will allow you to fill budget up to 3
on you put on setup worksheet (non white cells) or

s follows :
racking purposes). There are 3 status options you
e status as available you can erase it. It is optional
yping its information in respective rows.

s follows :
racking purposes). There are 3 status options you
e status as available you can erase it. It is optional
yping its information in respective rows.
ned Service, Accident, Private). Color helper will be
ser, Mileage
ser, Mileage
and Cost)
ser, Mileage
one big table with important information pulled
ailability or next service status
otal mileage, total and average fuel consumption as
eet, you can see mileage, fuel, service and expense

analyze related car's performance and condition
or continue to use it.
as follows :
d you will get report for those specific period. You

d paste the information to your official mileage
he excel runs very slow. Having just 1-2 additional

use needs for one company could be different from
d you will get report for those specific period. You
d paste the information to your official mileage
he excel runs very slow. Having just 1-2 additional

use needs for one company could be different from
with number of accidents, fine tickets, other
sed on those data if you want to visualize into a
ompare between allocated budget and real
hat you need to expense to decide whether you

t companies.
ything to suit your needs.

1 Today 5-Apr-18 LAST POSITION GASOLINE

Car Model Honda - Accord Location ABC Company Tank Capacity
Car Number LP0001 Mileage 10,320 Gasoline Type
Car Name Sales car Date 5-Jan-16 MILEAGE RATE
Status Booked Driver John Doe 1 Mileage Rate
* Fill required information in white cells above Rate Calculation
* Record daily car trip information in table below
Trip
No Date Category
Starting Place Destination Purpose
### 1 4-Jan-16 Business Office XYZ Company Meeting
### 2 4-Jan-16 Business XYZ Company Office Back to Office
3 4-Jan-16 Expenses XYZ Company Parking
### 4 5-Jan-16 Business Office ABC Company Meeting
5 5-Jan-16 Refueling Gas Station
6 5-Jan-16 Expenses Highway
### 7 5-Jan-16 Business ABC Company FEG Company Meeting
8 5-Jan-16 Expenses FEG Company Parking
### 9 5-Jan-16 Business FEG Company ABC Company Back to Office
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UMMARY ABOUT
next car (2) >>
GASOLINE SERVICE BOOKED

0 LAST SERVICE NEXT SERVICE By John Doe 1
Gas Type 1 Odometer 0 Odometer 10,000 Date 5-Jan-16
MILEAGE RATE Date #N/A Date #N/A Trip Date 12-Jan-16
0.57 Budget 100.00 Period (day(s 2
Business Destination Campus
Trip Business Refueling

Start Mile End Mile Driver User Mileage Rate Odometer Volume
10,001 10,045 John Doe 1 John Doe 2 44 25.08
10,045 10,080 John Doe 1 John Doe 2 35 19.95
John Doe 1 John Doe 2 -
10,080 10,200 John Doe 1 John Doe 3 120 68.40
- 10,090 15.00
10,200 10,220 John Doe 1 John Doe 3 20 11.40
10,220 10,320 John Doe 1 John Doe 3 100 57.00
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Refueling Service Expenses
Cost Odometer Cost Parking Toll Tip Driver Fee Fine
1.00
18.00
5.00
1.00
Expenses Accident
Other 1 Other 2 Other 3 Other 4 Other 5 Odometer
Notes
<< previous car (1)
2 Date 5-Apr-18 LAST POSITION GASOLINE

Car Model Toyota - Prius Location Branch Tank Capacity
Car Name Operational Car Date 8-Jan-16 MILEAGE RATE
Status Available Driver John Doe 5 Mileage Rate
Trip
No Date Category
### 1 4-Jan-16 Planned Service ABC Car Repair
### 2 5-Jan-16 Operational ABC Car Repair Office Back to Office
### 3 7-Jan-16 Business Office DFC Company Presentation
4 7-Jan-16 Expenses DFC Company Parking
### 5 7-Jan-16 Business DFC Company Office Back to Office
### 6 8-Jan-16 Operational Office Branch Drop package
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UMMARY ABOUT
next car (3) >>

Gas Type 2 Odometer 1,011 Odometer 20,000 Date 5-Jan-16
MILEAGE RATE Date 4-Jan-16 Date 30-Dec-99 Trip Date 12-Jan-16
0.57 Budget Period (day(s 2

John Doe 4 -
1,011 1,021 John Doe 4 10 -
1,021 1,040 John Doe 5 John Doe 6 19 10.83
1,040 1,059 John Doe 5 John Doe 6 19 10.83
1,059 1,100 John Doe 5 41 -
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1,011 100.00
2.00
Expenses Accident
Notes
3 Date 5-Apr-18 LAST POSITION GASOLINE SERVICE
Car Model Mazda - Mazda 3 Location CDD Company Tank Capacity 0 LAST SERVICE
Car Number LP0003 Mileage 5,750 Gasoline Type Gas Type 3 Odometer 0
Car Name Operational Car Date 8-Jan-16 MILEAGE RATE Date #N/A
Status Available Driver John Doe 7 Mileage Rate 0.57
* Fill required information in white cells above Rate Calculation Business
Trip
No Date Category
Starting Place Destination Purpose Start Mile End Mile Driver
1 4-Jan-16 Operational Office Branch Drop Sales Kit 5,012 5,200 John Doe 7
2 5-Jan-16 Operational Branch Office Back to Office 5,200 5,390 John Doe 7
3 5-Jan-16 Refueling Town Station
4 6-Jan-16 Operational Office Branch 2 Drop Sales Kit 5,390 5,552 John Doe 7
5 6-Jan-16 Expenses Highway John Doe 7
6 6-Jan-16 Expenses Branch 2 Parking John Doe 7
7 7-Jan-16 Operational Branch 2 Office Back to Office 5,552 5,725 John Doe 7
8 8-Jan-16 Business Office CDD Company Presentation 5,725 5,750 John Doe 7
9 8-Jan-16 Refueling CHH Station
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SERVICE BOOKED
NEXT SERVICE By John Doe 1
Odometer 0 Date 5-Jan-16
Date #N/A Trip Date 12-Jan-16
Budget - Period (day(s 2
Destination Campus
Business Refueling Service

User Mileage Rate Odometer Volume Cost Odometer Cost Parking Toll Tip
188 -
190 -
- 5,375 10.00 13.00
162 -
- 5.00
- 5.00
173 -
John Doe 8 25 14.25
- 5,725 12.00 14.40
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harus ada pengurangan dul
Expenses Accident
Notes
Driver Fee Fine Other 1 Other 2 Other 3 Other 4 Other 5 Odometer
<< previous car (3)

Car Model Ford - Focus Location Convention Center Tank Capacity
Car Name Manager Car Date 9-Jan-16 MILEAGE RATE
Status Available Driver John Doe 9 Mileage Rate
Trip
No Date Category
1 6-Jan-16 Refueling SH Station
### 2 7-Jan-16 Operational Office South Branch Exhibition
### 3 8-Jan-16 Operational South Branch Convention Center Exhibition
### 4 8-Jan-16 Operational Convention Center South Branch Exhibition
### 5 9-Jan-16 Operational South Branch Convention Center Exhibition
6 9-Jan-16 Refueling HB Station
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UMMARY ABOUT
next car (5) >>

Gas Type 4 Odometer 0 Odometer 0 Date 5-Jan-16
0.57 Budget - Period (day(s 2

- 8,750 10.00
8,755 8,955 John Doe 9 John Doe 10 200 -
8,955 9,001 John Doe 9 John Doe 10 46 -
9,001 9,045 John Doe 9 John Doe 10 44 -
9,045 9,090 John Doe 9 John Doe 10 45 -
- 9,080 12.00
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13.50
16.00
Expenses Accident
Notes
<< previous car (4)

Car Model Honda - Civic Location Tank Capacity
Car Number LP0005 Mileage 0 Gasoline Type
Car Name Director Car Date #N/A MILEAGE RATE
Status Available Driver #N/A Mileage Rate
Trip
No Date Category
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498
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UMMARY ABOUT

Gas Type 5 Odometer 0 Odometer 0 Date 5-Jan-16
0.57 Budget - Period (day(s 2

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Expenses Accident
Notes

Car Fleet Management Lite - V2.3 - With Samples

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SETUP LOG TRACKER SUMMARY ABOUT

Initial Info Service Plan Budget Employee

*Summary/report is based on category no 1-7. You can change to other terms.

Go to Car Log 1 Owned Sales car LP0001 Honda Accord 2014

VIN 1 Gas Type 1 Office 1 Insurance 1 IN0001

Go to Car Log Link No Status Car Name License Plate Make

Go to Car Log 1 Owned Sales car LP0001 Honda

Go to Car Log Link No Status Car Name License Plate Make

Go to Car Log 1 Owned Sales car LP0001 Honda

u can change to other date)

Booked Last Position

Mileage Refueling Services

Year 2016 Initial Mileage 5 Budget

Mileage Refueling Services

Used Remaining t (select/fill the cell)

7.00 2.00 5.00 - - - - - - - -

Top Service Spender Top Expenses Spender Most Fuel-Efficient

2 2 LP0001 Sales car/Honda - Accord 7 2 LP0003 Operational Car/Mazda - Mazda 3 35.00

3 3 LP0002 Operational Car/Toyota - Prius 2 3

4 4 LP0004 Manager Car/Ford - Focus 0 4

5 5 LP0005 Director Car/Honda - Civic 0 5

Longest Distance Worst Fuel-Efficient

3 LP0001 Sales car/Honda - Accord 319 3

4 LP0002 Operational Car/Toyota - Prius 89 4

Most Unplanned Services Most Accidents Most Fines

License : Multi User (read EULA)

Excelindo Car Fleet Management

Year Period 1 year 3 years

Formula Modification No Yes

Add more Worksheets No Yes

User (read EULA)

Price is subject to change without prior

Pro version will be fully unlocked where

Pro version will allow you to create

MULTI-USER LICENSE AGREEMENT FOR EXCELINDO CAR FLEET MANAGEMENT LITE

1. GRANT OF LICENSE TO MULTI-USER

2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS

E USING THIS SOFTWARE

ANAGEMENT LITE on computers within one particular

ry for backup and archival purposes.

R FLEET MANAGEMENT LITE.

hird parties. Evaluation versions available for

MENT LITE, except and only to the extent that such

MANAGEMENT LITE ("Support Services"). Any

il to comply with the terms and conditions of this

MENT LITE and any copies thereof are owned by

NT LITE. The EXCELINDO CAR FLEET MANAGEMENT

NT LITE. The EXCELINDO CAR FLEET MANAGEMENT

profits, business interruption, or lost information)

INITIAL INFO WORKSHEET

Important information that will be displayed are :

Use excel filter tool to show cars based on certain condition.

eader reference in all worksheets to make you type

o car log, this status will give you an option to

hey are explained as follows :

ng etc). There are 10 expenses subcategory you can

distance or date period

ta area and select between rent or owned area.

Pro version will allow you to fill budget up to 3

on you put on setup worksheet (non white cells) or

e status as available you can erase it. It is optional

yping its information in respective rows.

e status as available you can erase it. It is optional