TITLE PMS duties and responsibilities on board A2PM-1.

PURPOSE

To define the PMS responsibilities and duties of the officers on board

RESPONSIBILITIES
 Technical Superintendent (TSI)
 Chief Engineer (CE)
 Chief Officer (CO)
 Master (M)
 Vessel’s officers
GENERAL INFORMATION

Duties and responsibilities of officers on board

Both department heads (C/E & C/O) are responsible for ensuring that all maintenance is
conducted in compliance with agreed intervals and reported. The Master is still to see that
the company policies are complied with. It is the Chief Engineer's duty to ensure that the
necessary reporting is carried out.

Within the AMOS 2 database, the jobs have been assigned to all the vessel’s officers.
Changing of responsible persons for any PMS job can only be done in the office.

The method of handover for the CE is defined below. However each department head and
responsible maintenance officer should carry out the same checks.

Duties and responsibilities of the Technical Superintendent

The TSI is able to monitor the system remotely

The TSI is responsible for ensuring that maintenance is conducted in compliance with the
agreed intervals as outlined in the PMS.

Electronic filing:

Since the system is live and synchronizing with the office, only the following reports are not

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anymore required to be sent to the office:

 Critical Equipment list

 Survey items due in 3 months

 List of overdue jobs

 List of repair jobs done

 Running hours with new values

 List of due jobs

In case of synchronization issues, the TSI may request the vessel to send the above
information via email.

Communication with the office through replication:

The vessel’s command (Master and Chief Engineer) are responsible to ensure that AMOS 2 is
operational at all times. In case of synchronization issues they will be notified by the office
and shall cooperate with the office PMS Support personnel to solve the issue

User accounts:

Each AMOS user is provided with a personal user account with login and password. The login
for every user is the CSM ID of the sea farer. The initial password of every user is: 1234

After the initial login, AMOS shall prompt the user to change the password, and a new
password must be set. The password should be kept secret. All entries done on the database
by each specific user are recorded with reference to the individual user.

Every user account is valid on any company vessel with AMOS 2.

The PMS Administrator in the office is the contact person for all matters regarding user
accounts and privileges.

PROCEDURE

No What Who When Record

1.  Ensure that maintenance is conducted in CE & CO At all times PMS
compliance with the agreed intervals and
reported by the responsible officers on

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 board

2.  Ensure that company’s PMS procedures M At all times PMS

are complied with.

3.  Discuss the status of the planned CE Upon -

maintenance with the departing C/E.
joining the
 Advise the new C/E on the repair work & vessel
unplanned maintenance work completed.
 Review the overdue jobs.

 Review the open defects list.

4.  Ensure that running hours in AMOS are CE At all times PMS &
updated weekly
while on Email
 Ensure all completed jobs are reported board
completed and if necessary that a
suitable history is written.
 Ensure that the parts used for a specific
task are reported in AMOS to ensure
proper inventory
5.  Ensure that the runtime is up to date. CE When PMS
 Ensure that all completed jobs are leaving the
reported. vessel
6. Review the PMS duties and pending tasks All vessel’s When -
with the relieving officer. officers leaving the
vessel
7. Ensure that maintenance is conducted in TSI At all times PMS
compliance with the agreed intervals as Reports
outlined in the PMS
8. Verify the capability of the crew to use the TSI Upon PMS & Visit
system properly. vessels Report
visit
9. Ensure AMOS 2 is operational on board M & C/E At all times -
Troubleshoot and solve synchronization
issues in cooperation with the office PMS
Support personnel
REFERENCES SUPPORTING DOCUMENTS / TOOLS
TDPR-4.2: Monitoring of Planned Maintenance
System

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