PROJECT CHARTER

Project Name: Document Management

Project Sam Kang, IT
Requestor(s):
Project ID:
Prepared by: Prab Kaur Date : 11/30/17

Version History (insert rows as needed):

Version Date Comments
1.0 11/30/17 Initial version

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1. Project Summary
Provide below a brief overview of this project (e.g., project purpose and justification):

- Implement Best Practice Document Management for IT

2. Business Initiatives
Initiatives

 Come up with the initial design of the Project Hierarchy folder

 Develop the document management process
 Maintain the Document Management
 Improve the Project Approval Process

3. Functionality
Product Description (Solution):
1. Upgrade all of the IT Internal documents to follow same process flow.
2. Implement a Process to support the current Project Intake Process

4. Project Milestones
Estimated Schedules – List key project milestones relative to project start. (Insert rows as needed)
Project Milestone Target Date
 Project initiation approval 12/11/2017

 Planning 12/11/2017

 Implementation 12/14/2017

 Quality Assurance, Testing, and Training 12/28/2017

 Go Live 2/1/2018

 Post Implementation 2/1/2018

4. Project Cost & Benefits

Cost and Benefits Analysis

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4. Project Milestones
Cost Analysis

Entity Proposed Hours Cost

Superior Resources
Finance
Ops & Buying
IT
HR
Superior Total
Project Total

Benefits Analysis
 Intake Process will be improved
 Have better transparency of the projects

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5. Responsibilities
Describe project team members and responsibilities
Role Members Responsibilities
Stakeholders Michael Landmesser Approve charter statement and project budget, if applicable
Samuel Kang
Project Manager Prab Kaur Manage overall project – (24 hrs IT)
Implementation Prab Kaur Perform server build – (12 hrs IT)
Team Perform code migration
Perform system configuration and validation
QA Team IT Team
Al Godinez
Jose Gutierrez
Yvonne Napoleoni
Sonia Flores
Nilda M.
Eisen S.
Samuel Kang

6. Project Scope Statement Approval / Signatures

The purpose of this document is to provide a vehicle for documenting the initial planning efforts for the project. It is
used to reach a satisfactory level of mutual agreement among the Project Manager, Project Sponsors and Owners
with respect to the objectives and scope of the project before significant resources are committed and expenses
incurred.

I have reviewed the information contained in this Project Scope Statement and agree:

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6. Project Scope Statement Approval / Signatures
Name Role Signature Date
(MM/DD/YYYY)
Samuel Kang Project Sponsor

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