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Management System
(HSEMS)
Manual
CONTENTS
Page No.
Preliminary
Document –New/Amendment Request (DNAR) i
Document Change History (DCH) ii
Document distribution iii
Preface iv
Abbreviations v
HSE management documentation structure vi
Overview
Overview - White Nile (5B) Petroleum Operating Company Ltd. 1
Purpose 2
Scope 2
References 2
Definitions 3
HSE Management System
HSE Management System Structure Overview 4
1.0 Leadership & Commitment 5
1.1 Demonstration of Commitment 6
2.0 Policy & Strategic Objectives 8
2.1 HSE Policy 9
2.2 HSE Policy Dissemination 9
2.2.1 HSE Policy Review 9
2.3 Strategic Objectives 9
3.0 Organisation, Responsibilities, Resources & Documentation 12
3.1 Organisation Structure 13
3.1.1 Responsibilities 13
3.2 Resources 14
3.3 Competence 14
3.4 Contractor HSE Management 15
3.4.1 Invitation To Bid 15
3.4.2 Evaluation and Contract Award 16
3.4.3 Mobilisation 16
3.4.4 Work Execution 16
3.4.5 Demobilisation 17
3.4.6 Contract Close Out 17
3.5 Communication 17
3.5.1 Internal communication 17
3.5.2 HSE Committees 17
3.6 Legal Requirements 19
3.7 Documentation & Document Control 19
3.7.1 Documentation 19
3.7.2 Document Control 19
4.0 HSE Risk Management 20
4.1 HSE Risk Management Objectives & Principles 21
4.2 HSE Risk Management Process 21
4.2.1 HSE Risk Definitions 22
4.2.2 Hazard Identification 23
4.2.3 Assessing the Risks 23
4.2.4 Analysing Control Measures 24
4.2.5 Decision Making 25
4.2.6 Implementing Controls 25
4.2.7 Reviewing Effectiveness of Controls 26
5.0 Planning & Procedures 27
5.1 HSE Plans 28
5.2 Procedures & Working Instructions 28
5.3 Management of Change 29
5.4 Emergency Planning 30
5.4.1 Tier 1 Response 30
5.4.2 Tier 2 Response 30
5.4.3 Tier 3 Response 31
5.4.4 Drills 31
6.0 Implementation & Monitoring 32
6.1 Performance Monitoring 33
6.1.1 Proactive Indicators 33
6.1.2 Reactive Indicators 33
6.2 Non-compliance & Corrective Action 34
6.3 Incident Investigation & Follow-up 34
7.0 Audits 35
7.1 Audit Plan 36
7.2 Audit Competency 36
Status of Document:
Details of Changes
PART WAS
None
CHANGE TO
New document
Initial Date
QA Check
DISTRIBUTION
1 President
2 Vice President
7 HSE Manager
14 Manager, Production 5A
15 Manager, Production 5B
16 Manager, Production 8
21 Manager, Legal
22 Manager, security
23
24
25
PREFACE
White Nile (5B) Petroleum Operating Company (WNPOC) Ltd. recognises and believes excellent
Health, Safety & Environment (HSE) management and performance is essential to achieve
work efficiency, productivity, profitability and growth for the organisation and its shareholders
in the different production blocks 5A, 5B and 8. It is, therefore, essential that HSE is managed
through a structured Health, Safety and Environment Management System (HSEMS) that
complements the overall Business Management System of WNPOC.
This HSEMS manual is based on the Oil & Gas Producers’ Association (OGPA) guidelines, the
Occupational Health and Safety Assessment Series (OHSAS) 18001, the ISO 14001
Environment Management System Standards and best practices from the industry. The HSEMS
can, therefore, be accredited to the internationally recognised OHSAS 18001 and ISO 14001.
The HSEMS manual describes the structured framework that demonstrates the commitment to
proactively manage HSE in all our operations. Many of the features described in this manual
are indistinguishable from the sound management practices advocated by the proponents of
quality and business excellence. It describes the essential elements required to effectively
manage HSE issues so that losses are prevented and gain optimised. The HSEMS manual is
structured such that it can be used in any geographical region and be adapted to include
particular governmental legislations. Effective HSE management has become a requirement
with all major oil and gas operators and with the advent of this HSEMS manual as standard,
WNPOC is assuring all stakeholders that there is a structured HSE Management System in
place.
The requirements set down in this document constitute the minimum expectations for
compliance with the WNPOC HSE policy and it is expected that all WNPOC employees and
contractors will adhere to them whilst ensuring that all the legal requirements in Sudan and
the expectations of the host authorities, such as the Oil Exploration & Production Authority
(OEPA), Sudanese Petroleum Corporation and the Ministry of Energy & Mining (MEM), are duly
met. To enable this, WNPOC is committed to provide the necessary resources to effectively
implement the HSE Management System.
ABBREVIATIONS
Abbreviation Description
WNPOC White Nile (5B) Petroleum Operating Company Ltd.
HSEMS Health, Safety & Environment Management System
HSE Health, Safety & Environment
OGPA Oil & Gas Producers’ Association (formerly the E & P Forum)
OHSAS 18001 Occupational Health & Safety Assessment System Standard18001
ISO 14001 International Standards Organisation Standard on Environment 14001
HAZID Hazard Identification
HAZAN Hazard Analysis
EIA Environmental Impact Assessment
HRA Health Risk Assessment
CHRA Chemical Health Risk Assessment
KPI Key Performance Indicator
PRA Project Risk Assessment
EPSA Exploration and Production Sharing Agreements
JOA Joint Operators Agreement
White Nile (5B) Operating Company Ltd. HSE management documentation is structured into 4
levels:
HSEMS
Level 1
Manual
HSE Plans,
Hazards register,
Critical Activities, Level 2
Procedures
The White Nile Petroleum (5B) Operating Company (WNPOC) is appointed by the shareholders
under the Joint Operators’ Agreements with the Oil Exploration & Production Administration
(OEPA), Sudanese Petroleum Corporation and the Ministry of Energy & Mining (MEM) to be the
Operator for Blocks 5A, 8 & 5B. The shareholders in the areas operated by WNPOC are:
Block 5A - PETRONAS Carigali (Overseas) Sdn. Bhd., ONGC Videsh Ltd., & SUDAPET Ltd.;
Block 5B - PETRONAS Carigali White Nile (5B) Ltd., ONGC Videsh Ltd., SUDAPET Ltd. & Lundin
Sudan Block 5B Ltd; and
Block 8 - PETRONAS Carigali (Overseas) Sdn.Bhd., SUDAPET Ltd. & Hi Tec Ltd.
WNPOC has begun development to start operations to produce crude oil from Block 5A in
Sudan. Block 5A is located onshore within the Muglad Basin in Southern Sudan 950 km south
of capital Khartoum. The block covers an area of approximately 7.4 million acres. The Thar
Jath field that is being developed first is approximately 13.5 km long and at the widest section
is 4 km wide. The oil from the wells is sweet and heavy (20oAPI) with a low Gas Oil Ratio
(GOR). The oil from Thar Jath is to be pumped through a 24” pipeline to Heiglig where it will be
injected into the current crude pipeline that transports crude from GNPOC blocks 1, 2 & 4
concession areas to Port Sudan, 750 km North of Khartoum. Block 5A is in an area that is
classified as Savannah Grassland and is under developed with little or no local infrastructure.
Currently only Tar Jath is being drilled to produce crude oil that is collected at Oil & Gas
Manifolds (OGMs) and piped to the Central Processing Facilities (CPF). The separated crude is
then stored in one crude storage tank before it is exported through the 24” pipeline to Heiglig
where the crude is stored in one buffer tank (that is normally empty) before being injected into
the main pipeline from Heiglig to Port Sudan. The Central Processing Facilities is powered by a
heavy fuel power generation system. The power system also provides the required power for
the fire fighting system that is used for emergencies as well as for the accommodation facilities
that houses the crew operating the field and processing facilities.
Health, Safety and Environment have been given the utmost consideration in seismic and
exploration activities as well as during the facilities design, construction and operation.
Purpose
The purpose of the WNPOC HSEMS manual is to aid WNPOC in achieving HSE excellence by
guiding WNPOC management and staff in the effective management of HSE matters whist
conducting all its business activities as a reliable and safe oil & gas operator that takes care of
the safety and health of its employees as well as the environment.
The HSEMS Manual is the Level 1 document that describes the elements that are necessary to
ensure that:
• The health, safety and environmental risks in WNPOC’s operations have been
systematically identified;
• Controls have been developed to proactively manage these risks;
• Mitigation measures have been identified to deal with these risks and the consequences
should the proactive controls fail or cease to become effective; and
• The necessary processes and procedures are in place to proactively manage the risks
and for continuous improvement
All HSE procedures, legal requirements and industry HSE best practices are referenced to
this manual.
Scope
The scope of the HSEMS includes all the business and operational activities of WNPOC
beginning with seismic acquisition and exploration drilling, extending through the construction
of facilities and pipelines, to the operational and production phase. The HSEMS requirements
are also applicable to all contractors and suppliers associated with the activities of WNPOC.
The HSEMS also covers how HSE is to be managed in non-operational areas such as offices,
base camps and warehouse operations.
References
Definitions
The following definitions apply to this HSEMS Manual. Definitions relating to Risk Management
are included in the Hazard Register.
Definitions
Accident An unplanned event or chain of events that has caused injury, illness
and/or damage (loss) to assets, the environment or third parties.
HSE Policy A public statement of principles that WNPOC has adopted with regards
to Health, Safety and Environment issues in its operations
HSE The arrangements that have been put in place to proactively manage
Management HSE issues in WNPOC operations
System
HSE Plan Activities to be implemented to fulfil the intent of HSE policy and the
Strategic Objectives
Incident An event or chain of events that has caused or could have caused
injury, illness and/or damage (loss) to assets, the environment or third
parties. An incident involves the release or near release of a hazard.
Risk A process that is used to identify, assess, analyse the HSE risks and
Management implement proactive controls to manage the risks as well as
implementing recovery measures to contain & mitigate the
consequences of resulting from the release of hazards
1. Demonstration of
1.LEADERSHIP & COMMITMENT Commitment
1. Policy Content
2. Policy Dissemination
2.POLICY & STRATEGIC OBJECTIVES 3. Strategic Objectives
1.Hazard Identification
2. Assessing the Risks
3. Analyze Risk
Controls
4.HSE RISK MANAGEMENT 4. Decision making
5. Implementation of
Controls
1.HSE Plan
2. Procedures & Work
5.PLANNING & PROCEDURES Instructions
3. Management of Change
4. Emergency Planning
1.Performance monitoring
2.Non-compliance &
6.IMPLEMENTATION & MONITORING Corrective Action
3. Incident Reporting &
Follow-up
1.Audit Plan
7. AUDITS 2. Audit Competency
1. Demonstration of
1.LEADERSHIP & COMMITMENT Commitment
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
7. AUDITS
8. MANAGEMENT REVIEW
WNPOC believes that in order to manage HSE effectively there shall be a positive
demonstration of proactive Leadership and Commitment at all levels beginning with the senior
management and encompassing the lowest graded employee. WNPOC management and staff
demonstrate their Leadership & commitment to positive HSE management as per the matrix
below.
To further demonstrate the management leadership and commitment to HSE, the President
and the Vice President shall develop personal HSE Action Plans on a yearly basis. These plans
are derived from the company Strategic Objectives and plans.
Their action plans are then cascaded down the line such that every member of WNPOC has
annual personal HSE action plans that link to the President’s and Vice President’s HSE plans.
To ensure that these plans are successfully implemented, KPIs are developed and the
performances are reviewed quarterly as part of the Performance Planning and Appraisal
exercise.
1. Policy Content
2. Policy Dissemination
2.POLICY & STRATEGIC OBJECTIVES 3. Strategic Objectives
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
7. AUDITS
8. MANAGEMENT REVIEW
The WNPOC HSE Policy is approved and signed by the President. The Policy recognises
the importance of managing HSE effectively to achieve WNPOC’s business vision,
objectives and shareholders expectations. The policy reflects WNPOC’s commitment to
protect the health and safety of its workforce whilst preserving the environment in all
its activities in accordance with applicable national and international legislation. WNPOC
is committed to continuous improvement by regularly reviewing its HSE practices and
revising them based on best industry practices.
• The issuance of a copy to all WNPOC employees and contractors who work for
WNPOC;
• The inclusion of a copy of the policy in the HSE manuals and contract documents;
• The posting at strategic locations; and
• Communication sessions for staff and contractors to explain the intent of the
policy and everyone’s obligations and responsibilities to ensure the policy is
adhered to at all times
The WNPOC Management reviews the HSE Policy whenever there is:
• Change in the legal requirements in Sudan;
• Additional requirements imposed by the Shareholders, the Oil Exploration &
Production Authority (OEPA) and the Ministry of Energy & Mining (MEM);
• Change in the WNPOC’s activities and processes that introduces new risks thereby
increasing WNPOC’s risk exposure; and
• New developments in the Oil & Gas industry affecting HSE
The HSE manager initiates the review through the HSE Steering Committee.
The HSE policy is put into operation through the development of HSE Strategic
Objectives that complement the Business Vision and Objectives. The Strategic
Objectives comprise the HSE goals that WNPOC intends to achieve over a 5-year
period. From these Strategic Objectives the yearly HSE Plans and programmes are
developed and implemented. The Strategic Objectives are also used to plan for the
resources required to fulfil the Business Plan objectives whilst adhering to the HSE
Policy requirements.
The HSE goals set in the Strategic Objectives are the President’s Targets. Each
department in the organisation set their own targets that not only contribute to but also
form a component of the President’s targets. These targets are then cascaded to the
levels below until every staff and contractor employed by the organisation have targets
that can relate to the President’s HSE targets and the organisation’s Strategic
Objectives.
a. Developing and regularly updating a HSE training Matrix for all management,
staff and contractors;
b. Implementing the training matrix;
c. Developing and regularly updating a Contractor HSE management manual
that specifies minimum contractor competency requirements
7. AUDITS
8. MANAGEMENT REVIEW
To operate Blocks 5A, 5B and 8 on behalf of the respective shareholders WNPOC has
set up an organisation structure that is divided into 5 main divisions:
1. President’s Office
2. Vice President’s Office
3. Exploration and Development Division
4. Production Division
5. Finance and Planning Division
6. HR and Procurement division
Appendix 1 gives details of the organisation structure.
The heads of all the above-mentioned divisions and departments report directly to the
President. The President’ s office consists of the Legal, Security, Corporate Affairs &
Community Development and the HSE departments who provide support for the other
main divisions and also provide critical essential advice to the President and Vice
President regarding the relevant matters that affect or impose additional risks on the
business.
The General Manager, Production is responsible for the production from all three Blocks,
5A, 5B and 8. A Production Manager who is the asset owner is responsible for asset
growth, the production throughput and maintaining the integrity of the production
facilities in each block. The Production Division is responsible for production planning
activities once production is commenced after completion of drilling.
The General Manager, Finance and Planning is responsible for production planning as
well as managing the cost of production and the expenditure in WNPOC to ensure the
continuous profitability of the business. Manager, Planning & IT and Manager, Finance
and Accounts assist him.
The Human Resource Management and the Contracts, Procurement & Logistics
functions are managed by a General Manager. A HR Manager and a
Contracts/Procurement/Logistics Manager assist him in running this division.
3.1.1 Responsibilities
The responsibilities of the President are basically the company’s HSE responsibilities.
These are then cascaded down to the General Managers of the various divisions who in
turn cascade these responsibilities to their subordinates. This process is repeated until
the lowest grade employee in WNPOC has HSE responsibilities assigned that directly
3.2 Resources
Hardware resources are always selected for safety integrity and operational capability
before they are purchased by Procurement and inspected by Logistics before they are
sent to worksite for use. At the worksite they are further checked before use. WNPOC
management is committed to ensure that any defective hardware or hardware of
unacceptable quality is never used at any worksite in order to reduce any potential
accidents that may result when such resources are used.
3.3 Competence
Once the selection and recruitment has been done, systems and processes are put in
place to ensure that the competencies are maintained and enhanced. These include:
• The development of a HSE Training Matrix matching the position and the HSE
knowledge and/or skill required.
• Matching the competence levels required for maintaining the proactive and reactive
risk controls developed through the risk assessment carried out.
• Implementation of the training programme based on the training matrix
• Review and assessment of the competence levels annually through a Training Needs
Analysis procedure
• Competence review on the adaptability to changing activities and technologies
• The provision of correct procedures, tools and equipment
• The assessment on the correct usage of the procedures, tools and equipment
• Assessment of personnel performance against the criteria set for the job profile
As a minimum, it is considered mandatory that all staff and contractors undergo HSE
awareness programmes on the legislation in Sudan and the WNPOC HSEMS
requirements.
Training is conducted through formal courses and On Job Training (OJT). The line
department heads ensure that staff and contractors are released for the required
mandatory and compulsory training programmes.
The HSE department prepares the budget requirements for approval annually through
the annual Work Programme and Budget exercise and also maintains training records.
Contractors play a major part in WNPOC’s activities. Contractors are used in various
activities such as Seismic evaluation, Drilling, Facilities Design, Construction, and
Commissioning as well as Facility and System Maintenance and Production. Contractor
HSE Management is therefore a critical activity in WNPOC’s business management. To
manage the contractors especially in terms of HSE, WNPOC has adopted the Contractor
HSE Management guidelines issued by the Oil & Gas Producers’ Association. These
guidelines have been converted into a guidebook procedure that is used throughout
WNPOC. HSE requirements are made clear at each stage of the contract beginning with
the Invitation To Bid (ITB) and ending with the Contract Close Out and Performance
Evaluation. Contractor HSE Management is the joint responsibility of the Divisional
General Managers and Managers. The HSE Manager provides specialised HSE input.
At this stage WNPOC provides the contractor with the following information:
• The WNPOC HSE policy and HSE goals for the project
• The detailed Scope of Work (SOW)
• The hazards associated with the work to be performed and the WNPOC’s
expectations in managing the risks
• The category and competency of personnel required to perform the job
• The list of procedures (including HSE) to be used on the project
• The list and standards of equipment and tools to be used for the work being
tendered for
• The HSE programme for the duration of the project
• The communication system during project execution
The above information is provided to the contractor to ensure that the contractor is fully
prepared to ensure that the work is carried out as per requirements and the HSE
expectations are fully met. Clarifications are resolved at dialogue sessions with
contractors prior to contractors’ submission of bids.
During the bid evaluation and prior to contract award, WNPOC holds discussions with
the bidders on their proposals to ensure that:
• Contractors are clear on the HSE expectations of the contract;
• Contractor has submitted a HSE plan that meets the contract requirements
• Bids have included scope and costs for HSE requirements
• Contractors are committed to providing personnel of required competencies and
approved hardware that can be demonstrated as safe to use and are needed for
efficient/ effective completion of the contract.
3.4.3 Mobilisation
During the mobilisation phase WNPOC and the contractor also conduct a joint review of
the Contractor’s HSE plan as well as to confirm that the personnel have undergone the
necessary HSE training required.
During the work execution, the performance of the contractor is supervised and
monitored by WNPOC supervisory staff to ensure that:
Audits and inspections are programmed during work execution to ensure that
contractors comply with the requirements as agreed to in the award of the contract.
3.4.5 Demobilisation
On completion of the contract and the contractor is being demobilised, activities are
monitored to ensure that the additional HSE risks are controlled especially during the
clean up operations to restore the work site to safe condition and on disposal of any
waste generated.
A joint evaluation with the contractor on the HSE performance is carried out at the end
of the contract. The key objectives are to:
• Assess the effectiveness of the Contractor HSE Plan and its implementation;
• Capture lessons learnt so that in future contracts that these are rectified for mutual
improvement;
• Ensure feedback is given for continuous improvement.
3.5 Communication
Internal communication in WNPOC begins with senior management and cascades down
to all levels in the organisation. The structured communication process comprises:
1. HSE Committees
2. Daily tool box meetings at work sites
3. HSE talks
4. Project mobilisation HSE briefing and induction
5. HSE alerts
6. Incident investigation lessons learnt presentations
The secretaries of the committees are responsible to programme the sitting of these
committees and include them in the annual HSE plans.
The HSE committee structures and functions are defined in Appendix 4.
3.7.1 Documentation
1. Level 1 is the HSE MS manual that describes the elements of the HSE management
system. This is then translated into HSE Case documentation for each operational
site. The HSE Case is the HSEMS at the operational level and the Risk Assessment
Register will address the specific HSE risks at each operational site.
2. Level 2 consists of the HSE plans, Hazard register, HSE Critical activities catalogue
and procedures that are used in the business.
3. Level 3 comprises the Work Instructions that are used by the front line personnel to
manage the HSE risks whilst carrying out the work.
4. Level 4 consists of records of HSE performance, trends and progress of HSE plan
implementation
The custodian of the HSE documentation is the HSE manager. He is responsible to:
1. Ensure that the HSE documentation is controlled as per the company Quality
Assurance procedure on Document Control.
2. Ensure that the documents are approved at the appropriate level and make
arrangements to educate all staff on the relevant procedures required for their
work.
3. Develop a process and plan for reviewing and updating the HSEMS, procedures and
work instructions in order to accommodate changes in the legislative requirements,
risk assessments and industry best practices.
4. Ensure that the relevant HSE documentation is issued to the relevant personnel at
the appropriate level in the organisation.
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
1.Hazard Identification
2. Assessing the Risks
3. Analyse Risk
Controls
4.HSE RISK MANAGEMENT 4. Decision making
5. Implementation of
Controls
7. AUDITS
8. MANAGEMENT REVIEW
HSE Risk management is the process of identifying, assessing, and controlling HSE risks
arising from the operational activities and making decisions that balance risk costs with
operational and business benefits. Risk management is integrated into planning at all
levels to improve operational effectiveness by identifying the hazards and implementing
proactive controls to reduce the potential losses.
1. Accept no unnecessary risks that impact life, assets, the environment or the
reputation of WNPOC.
2. To reduce the risk to a level that is As Low As Reasonably Practicable (ALARP)
i.e. to accept risks only when the benefits outweigh the costs
3. Anticipate and manage risks by effective planning
4. Make risk decisions at the appropriate level
Risk is characterized by both the probability of hazard being released and the severity
of the consequences that result from the release of the hazard. Since risk perception
varies within WNPOC, a structured approach is undertaken to assess and manage the
risks.
The 6 basic steps in the risk management process that has been adopted are:
6. Review 1. Identify
Control the Hazards
Effectiveness
2. Assess
5. Implement
the Risks
Risk Controls
4. Make 3. Analyse
Control Risk
Decision Control
The Risk Management Process is carried out using all the personnel in the company
beginning with the front line staff and ending with the management staff as follows:
Hazard – An energy form that has the potential to cause harm, ill health or injury,
damage to property, plant, products or the environment, production losses or increased
liabilities
Top or Risk Event - The first event resulting from the release of a hazard
Consequence – The incident that results from the release of the hazard that causes
• Damage to property,
• Injury and / or has adverse health effects to people,
• Environmental pollution, and/or
• Negative impression of the responsibility of the company
Threats – any unsafe act or unsafe condition that causes the hazard (that is normally
contained) to be released to be a consequence
• Containment – measures that limit the amount of hazard released or stop the
continued release of the hazard
Risk - the product of the likelihood that a specified undesired event will occur and the
severity of the impact of the consequences of the event
These are then compiled into a Hazard Register (refer to Appendix 6 for template).
The line managers and supervisors together with HSE manager and his staff update the
Hazard Register:
• When there is a change in the process and thereby resulting in a variation in the
risk assessment
• When there is a change in the facilities used
• When new business is embarked upon
The hazards are then assessed to determine what the risks are when they are released.
The risk is a factor of the severity of the impact caused by the released hazard
and the likelihood of the hazard being released from its normal containment.
Whether the risk is High, Medium or Low is then determined using the Risk Assessment
Matrix (RAM).
IMPACT
Negligible Minor Moderate Major Catastrophic
LIKELIHOOD
Remote L L L L M
Unlikely L L L M M
Moderate L L M M H
Likely L M M H H
Frequent M M H H H
The RAM is used to determine the impact of the hazard release on the people (Health &
Safety), the asset (equipment and facilities), the environment and the reputation of
WNPOC.
The project managers, field engineers and the front line supervisors carry out this
assessment.
The likelihood of a risk event and its consequences occurring are as per the matrix:
Likelihood Description
Remote This risk may only occur in exceptional circumstances. Never heard
in the industry.
Unlikely This risk could occur at some time. Heard of the event in the
industry.
Moderate This risk should occur at some time. Event has occurred in our
company.
Likely The risk will probably occur in most circumstances. Happens
several times a year, generally 3 times or more in company.
Frequent The risk is expected to occur in most circumstances. Happens
several times a year, generally 3 times or more in location.
The severity or the impact of consequences resulting from a risk event are categorized into
qualitative and quantitative considerations:
b) Qualitative situations
The project managers, field engineers and front line supervisors together then identify
the Risk Control Measures that need to be instilled to:
b) Recovery from any incident should the barriers fail and release the hazard. Two
types of Recovery Measures are considered:
The key consideration in implementing the risk control measures is that the benefit
> risk and the residual risk is manageable through administrative and procedural
controls.
The results are then presented to the management team for endorsement of the
controls at workplace.
A decision is then made whether the benefits to be obtained outweigh the cost of
implementing these controls. The As Low As Reasonably Practicable (ALARP)
principle is used as the basis for making the Risk Control decisions. The level of
authority given is:
a. The senior management team of WNPOC decides on the controls for the HIGH risks
b. The operations, technical and production managers decide on the MEDIUM risk
controls
c. The LOW risk controls are left jointly to the discipline engineers and front line
supervisors
The decisions are then communicated through the various HSE Committees and
through memorandums to the appropriate level in the organisation that is impacted by
them.
The discipline engineers, the front line supervisors and workers implement the risk
control measures. The field engineers are responsible for any design or procedural
changes and these are communicated to the front line staff before they are enforced.
Discipline engineers help develop training, job aids and measurement packages to help
implement the risk controls effectively so that risks are eliminated or reduced to a
minimum level that is As Low As Reasonably Practicable (ALARP).
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
1.HSE Plan
2. Procedures & Work
5.PLANNING & PROCEDURES Instructions
3. Management of Change
4. Emergency Planning
7. AUDITS
8. MANAGEMENT REVIEW
The WNPOC HSE Strategic Objectives are converted into annual HSE plans. The plans
consist of activities that relate to:
The HSE plans incorporate the resources required to implement the activities as well as
schedules and performance metrics to measure the effectiveness of the
implementation. The company HSE plans are drafted by the HSE Manager and endorsed
by the HSE Steering Committee.
The company HSE objectives and HSE plans are incorporated into Project and
Production HSE Plans. These plans are to:
• Ensure a healthy and safe working environment for company and contractors alike
• Protect the environment and community from the hazards arising from activities at
project sites
• Prevent loss or damages to company’s assets
• Safeguard the natural environment
To ensure that the planned activities and activities that specifically manage HSE risk are
carried out effectively; procedures have been developed and documented. These
procedures also cover activities that need to be conducted to meet the legal
requirements in Sudan, the WNPOC accepted HSE standards and international best
practices.
The procedures are documented as per ISO 9000 requirements and clearly state the
purpose, scope, reference documents, persons responsible, methods to be used,
performance standards used and criteria used for performance measurement. A process
has been included for the regular review of the procedures to ensure their continued
applicability, to meet latest revisions of legal requirements and keeping in line with
industry best practices.
The procedures cover all the activities in WNPOC including drilling, design, construction,
commissioning and operations/productions including the support activities such as
procurement and contracted activities to ensure that suppliers and contractors comply
HEALTH, SAFETY & EFFECTIVE/REVISION DATE: REVISION NUMBER:
ENVIRONMENT MANAGEMENT 24 JULY 2005 0
SYSTEM
White Nile (5B) Petroleum PAGE NUMBER:
Operating Company Ltd. 29
DOCUMENT NUMBER:
Planning & Procedures
W N P O C / L I /HSE/001
with the WNPOC HSE policy requirements. The custodian of the HSE procedures is the
HSE Manager who ensures that the procedures are integrated with the Quality
Management System.
The procedures have been converted to Work Instructions in order to define the manner
in which tasks at work site have to be conducted. The critical task work instructions
have been developed using the Job Safety Analysis technique in order that the hazards
have been identified, assessed and precautions have been included to ensure safe
implementation. The discipline supervisors conduct Job Safety Analyses on the tasks to
be carried out and convert them into the relevant work Instructions.
All procedures and work instructions are developed in consultation with those using
them and further enhanced during the daily toolbox talks that are used to further
emphasize the precautions to be taken on the daily activities.
The Management of Change is a critical procedure that is used to plan and control
changes that have an HSE impact whenever there is a change to:
WNPOC recognises that to provide and maintain a safe and healthy work environment,
it is vital to look into all the aspects of HSE related activities. The Hazard Register
addresses the need to have containment and mitigation recovery measures identified
should instituted barriers or preventive controls fail and cause HSE incidents. An
Emergency Response Plan (ERP) is developed based on the Recovery Measures
identified in the Hazard Register. The ERP comprises a matrix of plans to handle the
various potential emergencies that might arise out of WNPOC’s activities and lists out
the organisation as well as the resources required to manage each specific emergency
situation.
In order to operationalise the ERP, the Emergency Response Procedure Manual (ERPM)
has been developed. The ERPM defines how and what organisation is set up to handle
emergencies. The ERPM defines the organisation, responsibilities, resources required
and communication channels able to handle emergency situations. WNPOC emergency
management organisation is split into 3 stages i.e.
• Tier 1 – Frontline response at worksite
• Tier 2 – Emergency management support from the Emergency Control Centre (ECC)
based in WNPOC headquarters
• Tier 3 – Support is required from the Government authorities and/or other PSC
contract companies
A separate Oil Spill Response Plan (OSRP) is developed to handle oil spill incidents since
the consequences arising from an oil spill vary and have different impacts to the
WNPOC business.
The front line supervisor and the workforce normally form the frontline response team
to physically attend to the emergency. The initial response team is led by the Site
Installation Superintendent as the On-Scene Commander and comprises the site
engineers, supervisors, the operators and technicians to manage the whole emergency
operations.
Tier 3-response support is required when the emergency escalates to a situation where
assistance is required beyond WNPOC’s capabilities. This response is sought through a
Mutual Aid Agreement with the other EPSA operators in the vicinity of WNPOC’s
operating blocks as well as the Sudanese Government through the offices of the
Ministry of Energy and Mining.
5.4.4 Drills
To measure the effectiveness of the ERP, drills are conducted at various times during
the project execution to ensure that staff are prepared to handle the emergencies
should the need arise. The ERP is updated based on the findings from the drills. The
frequency and type of drills to be conducted are included in the Company annual HSE
Plans.
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
1.Performance monitoring
2.Non-compliance &
6.IMPLEMENTATION & MONITORING Corrective Action
3. Incident Reporting &
Follow-up
7. AUDITS
8. MANAGEMENT REVIEW
WNPOC monitors closely the implementation of the activities and tasks to ensure that
they are conducted according to the relevant procedures and work instructions that
were developed during the planning stage. Competent supervision and competent
workforce is employed to attend to the HSE Critical Activities – the activities that need
to ensure that the barriers and recovery measures identified during the risk
management process – are effectively and efficiently carried out. The project and
operations engineering team carry out verification tasks to ascertain that these
activities and tasks are performed such that HSE objectives and performance criteria
are met.
WNPOC has procedures for both active and reactive monitoring. Leading and Reactive
Indicators have been developed to supplement the monitoring.
• Fatalities
• Lost Time Injury frequency per million man-hours
• Total Reportable Case Frequency per million man-hours
• Hearing damage cases
• Effluent discharge exceeding legal limits
• Waste storage above legal limits
Records of the performances based on the Leading and Trailing Indicators are
maintained by the HSE department, trended and reported to the management. These
are then analysed and discussed at HSE meetings. The records are maintained as Level
4 documents. Recommendations to improve performance are decided and included in
the Remedial Action Register.
Non-compliances to:
• HSEMS implementation
• Legal requirements
• Company procedures and work instructions
are identified through communication from the workforce, contractors, clients and
authorities and recorded. These non-compliances are investigated to determine the
causes and a plan of action or improvement plan is developed. This plan includes
actions to prevent recurrence by applying new controls and revision of existing
procedures. The corrective action plan is included in the Remedial Action Register.
All incidents including near misses that occur in WNPOC are investigated as per the
Incident Investigation procedure.
o Fatalities
o Lost Time Injuries
o Partial or Permanent disability incidents
o Major Environment spills
o Occupational Health disabilities
o Major Property damage
• A team led by the most senior manager at the work site investigates all
other incidents.
All investigations are reported and recorded as per the agreed procedure.
Recommendations to prevent recurrence of such incidents are discussed and included in
the Remedial Action Register for immediate implementation.
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
1.Audit Plan
7. AUDITS 2. Audit Competency
8. MANAGEMENT REVIEW
WNPOC believes that audits are essential to measure the efficiency and effectiveness of
the HSE Management System and also to determine whether the implementations of
the risk controls are effective. Audits are conducted based on the Internal HSE Auditing
procedure.
Level 2 – Internal HSEMS audit – audit of the HSEMS by WNPOC internal staff led by
a senior management staff.
Level 3 – External audit by Partners or Authorities – these are project HSE audits
conducted by partners with participation from WNPOC senior staff. Host
authorities may also conduct audits on WNPOC operations.
These audits are structured and planned. The audit plans are included in the annual
HSE plans and Project HSE plans.
Actions to correct Audit findings are included in the Remedial Action Register. These
actions are then assigned target dates and resources to ensure that they are completed
and findings closed out on a timely basis.
The audit procedure describes the audit process in detail explaining the auditor’s
competency requirements, the interviewing requirements, the recording of findings,
evaluating audit results and preparing recommendations.
The Training Matrix includes audit training for senior managers, managers and other
identified WNPOC staff to ensure that they are capable of conducting effective HSE
audits.
3.ORGANISATION, RESPONSIBILITIES
RESOURCES & DOCUMENTATION
7. AUDITS
WNPOC management reviews HSE activities and performance once a year and the
topics include:
This review is an integral part of the WNPOC Business Review Process. The HSE
Manager initiates this process and the HSE Steering Committee carries out the review.
A HSE Management Review is also conducted at the end of each project. The Project
Manager together with the HSE Manager and his Project HSE executive conduct the
review on:
• HSE performance
• Implementation of Project HSE plan
• Lessons Learnt
The HSE Management Review procedure (WNPOC/LII/HSE/026) sets out the guidelines
for conducting this review.
WNPOC Board
Contracts
Production 5B
Operation Planning & Procurement
IT Logistics
Production 8
Technical
Services
Petroleum
Development
Facilities
Development
HSE Responsibilities
President
Vice President
• Assumes joint overall responsibility for HSE matters in WNPOC together with the President;
• Chair WNPOC HSE Committee (in the absence of the President) that meets quarterly to
review HSE issues and performance with a view for continuous improvement;
• Be an Advisor to the WNPOC Emergency Management Team;
• Demonstrate leadership and commitment in HSE through participation in inspections,
sponsoring in-house HSE forums and promotions and presenting HSE papers at internal &
external conferences;
• Ensure that HSE risks in the business have been identified and appropriate controls have
been incorporated to manage these risks to ALARP (As Low As Reasonably Practicable);and
• Review audit reports (through the HSE Committee) and ensure corrective actions have
been implemented.
• Develop a programme to implement the WNPOC HSE objectives relevant to the division;
• Implement the HSE management system in the division;
• Be a member of the HSE Steering Committee
• Chair the HSE Committee in the division;
• Ensure that the HSE Management System has been applied to all petroleum development
and facilities development projects;
• Ensure that the HSE legal requirements have been included in development projects and
during drilling;
• Ensure that Contractors who work on the projects either have a HSEMS of their own or
implement the elements of the WNPOC HSEMS;
• Be a member of the WNPOC Emergency Management Team;
• Ensure each project has an Emergency Response Plan;
• Demonstrate leadership and commitment in HSE through participation in inspections,
sponsoring in-house HSE forums and promotions and presenting HSE papers at internal &
external conferences;
• Develop a programme to ensure competency of staff and contractors are maintained or
improved through training;
• Implement a risk identification process to determine the HSE risks in the division and
implement the controls; and
• Ensure a HSE audit programme is implemented for all projects and corrective actions
implemented.
• Assume responsibility for HSE in all production operations activities in the asset;
• Develop Strategic Objectives for production operations activities in line with overall WNPOC
Strategic Objectives;
• Implement the HSE management system in asset ;
• Chair HSE committee at site every quarter;
• Ensure that all legal requirements are adhered to;
• Ensure that subcontract workers are all competent to carry out work in compliance with
WNPOC HSE requirements;
• Be the Head of the WNPOC Emergency Management Team for the asset;
• Demonstrate leadership and commitment in HSE through participation in inspections,
sponsoring in-house HSE forums and promotions and presenting HSE papers at internal &
external conferences;
• Ensure that HSE risks in production operations have been identified, documented and
communicated to all operational staff;
• Ensure controls have been implemented to manage HSE risks;
• Ensure a HSE audit programme is implemented and corrective actions implemented;
• Ensure corrective action tracking programme is implemented; and
• Develop a programme to ensure competency of staff and contractors are maintained or
improved through training.
• Ensure that all contractors conducting the Geological, Geophysical and Petrophysical
operations in WNPOC areas of operation are abiding with WNPOC HSE standards.
• Be a member of the WNPOC Emergency Response Team;
• Demonstrate leadership and commitment in HSE through participation in inspections,
sponsoring in-house HSE forums and promotions and presenting HSE papers at internal &
external conferences; and
• Ensure that all Geological, Geophysical and Petrophysical operations have considered
dealing with HSE aspects in their procedures.
• Ensure that all facilities and modifications are designed taking HSE hazards into account
and hazard management controls have been included;
• Ensure during facility constructions that hazard controls have been implemented;
• Be a member of the WNPOC Emergency Response Team;
• Demonstrate leadership and commitment in HSE through participation in inspections,
sponsoring in-house HSE forums and promotions and presenting HSE papers at internal &
external conferences; and
• Ensure that all operational activities have considered HSE aspects in their procedures.
HSE Manager
• Responsible to ensure that a HSEMS has been developed and implemented by the line
• Be the custodian for the HSEMS
• Develop the HSE training matrix
• Ensure that the training matrix requirements are implemented by identifying the resources,
type of training etc. for the line
• Secretary for the HSE steering Committee
• Develop HSE programmes for the company and guide the line in its implementation
• Maintain all HSE performance records and trend the performance
• Track and update the implementation of HSE action items resulting from incident
investigations, audit findings and the remedial action plan
• Review HSE procedures and update to meet changes in business practices, legal
requirements and specific clients’ needs
• Advise management on changes in HSE legislation that affect the business
HSE MS training
HSE Audit
HSE Risk
Incident investigation
Fire fighting
JSA
HSE Inspection
management
Office safety
Legal requirements
Emergency Response
First -Aid
PTW
Welding Safety
H2S Awareness
Supervisory Safety
President C C O O C C O O
Vice President C C O O C C O O
GM Exploration & Development C O C O O O C C O O O
GM Production C O C O O O C C O O
GM Finance & Planning C O C O O O C C O O
GM HR & Procurement C O C O O O C C O O
Corporate Affairs & CD Manager C O C O O O C C O O
Security Manager C C O O O C C O O O
Legal Counsel C C O O O C C O O O
Senior Manager Exploration C C C C C O C C O O O O O
Senior Manager Operations C C C C C O C C O O O O O O
Senior Manager Petroleum Development C C C C C O C C O O O O O O
Senior Manager Technical Services C C C C C O O O O O
Senior Manager Surface Development C C C C C O C C O O O O O O
Manager Finance & Accounts C O C O O C C O O O O
Manager Planning & IT C O C O O C C C O O
Manager HR C O C O O C C C O O
Manager Contracts, Procurement & Logistics C O C O O C C C O O O
PMT Directors C C C C C O C C O O C C O O C C
HSE MS training
HSE Audit
HSE Risk
Incident investigation
Fire fighting
First -Aid
JSA
HSE Inspection
management
Office safety
Welding Safety
Legal requirements
Emergency Response
PTW
H2S Awareness
Supervisory safety
Section Heads – Technical Services C O O C O C C O O
Section Heads – Surface Development O C O O C O O O O
Section Heads – Non-technical C O O C O O C C O C
Executives - Technical C O C C C C O C C C C C C O O C C
Executives – Non-technical C O O C O O C C O C
HSE Manager & executives C C C C C O C C C C C C C C C C
Field Security Heads & supervisors C C C C C C C C
Office Admin C C C C C C C O C C O
Operation Supervisors C C O O C C C C O O
Operation Technicians C C C C C O O C C C C C C C C O
Warehouse personnel C C O O C C O C C C C C C C C
Legend
C Compulsory O Optional
HSE MS training
HSE Audit
HSE Risk
Incident investigation
Fire fighting
JSA
HSE Inspection
management
Office safety
Welding Safety
Legal requirements
Emergency Response
First -Aid
PTW
H2S Awareness
Supervisory safety
Contract Project Manager C C C C C C C O O C C C C O
Contract Project Supervisor C C C C C C C C C C C C O
Contact Drillers C C O C C C C C O C O
Contract Mechanics C C O C C C C C O C O
Contract Riggers C C O C C C C C C C O
Contract Welders C C O C C C C C O C O C
Contract Fitters C C O C C C C C O C O C
Contract Electricians C C O C C C C C O C O
Legend
C Compulsory O Optional
HSE Manager
SECRETARY
E & D Planner
SECRETARY
Facilities
Development
Notes:
Manager
• Chaired by General Manager Exploration & Development
• Comprises Managers and PMT with activities in Block 5A/5B/8
• Secretary is the E & D Planner
• Frequency of Meeting: Monthly
Roles:
•Sets HSE performance targets for each Block
• Endorses the HSE programme for each Block
• Appoints leaders for audits and incident investigations
• Reviews, endorses and monitors the implementation of action plans resulting from HSE audits and incident investigations on projects
• Reviews and endorses each Block HSE report
Notes:
• Chaired by Facilities Development Manager
• Secretary – HSE Section Head
• Comprises Executives from departments
• Frequency: Quarterly
Roles:
• Reviews HSE requirements
• Organises Safety & Health walkabouts in and outside the office
• Reviews ergonomic safety requirements in the office
• Reviews cleanliness in the office, cafeteria and its premises
• Sets rules for food consumption in office, cafeteria and premises
• Organises wellness talks for staff
Person In-Charge
CHAIRMAN
Notes:
• Chaired by Person in-charge of the Drilling Rig
• Secretary – Site HSE focal point
• Comprises Geologist, Security Supervisor, Contractor Rig Manager, Contractor HSE, Camp Boss & Radio Operator
• Frequency of meeting: Weekly
Roles:
• Ensures that project HSE programmes are implemented so that objectives are met
• Monitors the progress and implements corrective actions where required to meet the objectives
Base
Superintendent
CHAIRMAN
Notes:
• Chaired by Person in-charge of the site locations (Base Superintendent)
• Secretary – Site HSE focal point
• Comprises Security Supervisor, Construction Supervisor, Maintenance Supervisor, Camp Boss, Administrator & Contractor
Reps
• Frequency of meeting: Weekly
Roles:
• Ensures that project HSE programmes are implemented so that objectives are met
• Monitors the progress and implements corrective actions where required to meet the objectives
Main Activity:
Sub Activity:
Hazard Top Recovery Risk Remedial
Item Threats Barriers Consequences Category
Description Event Measures Action
Initial Final
Main Activity:
Sub Activity
Hazard:
Threat:
Barrier:
Item Task to ensure Input Output Competency Supervisory KPI Remarks
integrity of barrier required to Competency
perform required
task