BPP AP PaymentChequeManagement

UOL Group Limited /
Pan Pacific Hotels Group Limited
Business Process Procedures (BPP)
Finance – Accounts Payable

Cheque Management
Page 1 of 28
PROJECT
HARMONY
Version Control
Version Effective Date Description of Change Prepared by
1.0 20-Dec-2011 Wee Li Lin
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PROJECT
HARMONY
Table of Contents
1. Maintain Cheque Lots (FCHI) .................................................................................................................. 4
2. Reprint Cheque (FCH7) ............................................................................................................................ 8
3. Display Cheque Information (FCHI) ...................................................................................................... 12
4 Void Issued Cheque (FCH9) ................................................................................................................... 15
5. Cheque Register (FCHN) ........................................................................................................................ 18
6. Cancel Cheque Payment (FCH8) ............................................................................................................ 21
7. Assign Cheque number in Assignment Field of Payment Document (FCHU) ....................................... 24
8. Delete Check Information on payment run (FCHD) ............................................................................... 24
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PROJECT
HARMONY
BUSINESS PROCESS PROCEDURE
Cheque Lots
Transaction Code FCHI Solution/Release: ERP6.0

Responsibility: Finance Users
The purpose of this document is to describe the activities for managing outgoing cheque payment
1. Maintain Cheque Lots (FCHI)

Trigger:
Business Process Description Overview
This transaction allows you maintain cheque lots for each of the bank account relevant for outgoing payment by
cheque.
Maintaining Cheque lot is the prerequisite for making outgoing cheque payment.
Once the cheque lots are maintained, the system will use the allocated cheque number based on the range
maintained.
Output – Results Comments

You are able to update the Cheque lots
Procedural Steps
1.1. The transaction is accessed by:
Via Menus Accounting  Financial Accounting  Accounts Payable 

Periodic Processing  Payments - F110  Environment 
Cheque Information  Number Ranges
Via Transaction Code FCHI
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PROJECT
HARMONY
Cheque Lots

1.2. On the “Cheque Lots” screen, enter the information specified in the table below:
Field Name M/O/C/B* User Action and Values Comments

Paying M Choose/Enter the company
Company code accordingly
code
House M Choose/Enter the house bank
bank accordingly
Account ID M Choose/Enter the account id
accordingly
*M (Mandatory), O (Optional), C (Conditional), B (Blank)
1.3 Click on
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PROJECT
HARMONY
Cheque Lots

1.4 Click on to create a Cheque lot.
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PROJECT
HARMONY
Cheque Lots

Field Name M/O/C User Action and Values Comments

/B*
Lot number M Enter lot number. If this is your first Cheque lot
created, you should name it 1
and so on.
st
Cheque number M Enter according to the 1 cheque
no of your Cheque
To M Enter according to the last cheque
no of your Cheque
Next lot number B Not applicable
Non- sequential B Not applicable
Pmnt Meths List B Not applicable
Short Info O Enter some text to help you identify
what type of Cheque are these
Purchase Date O The date that you receive these
Cheque.
1.5 Click on
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PROJECT
HARMONY
Reprint Cheque
Transaction Code FCH7 Solution/Release: ERP6.0

2. Reprint Cheque (FCH7)

Trigger:
This transaction allows you reprint with new cheque by voiding issued cheque.

This transaction allows you reprint your cheque and also voiding issued cheque.

You are able to reprint the cheque
Procedural Steps

Environment  Cheque Information  Change  Reprint
Cheque
Via Transaction Code FCH7
TIP: Type the Transaction Code FCH7 in the command mode field to directly access the “Reprint
Cheque”
Page 8 of 28
PROJECT
HARMONY
Reprint Cheque

2.2. On the “Reprint Cheque” screen, enter the information specified in the table below:
Field Name M/O/ User Action and Values Comments

C/B*
Paying Company M Choose/Enter the company
code code accordingly
Bank accordingly
accordingly
Cheque to be voided
Cheque number M Enter the Cheque number to
be voided
Void reason code M Select the void reason
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PROJECT
HARMONY
Reprint Cheque

Field Name M/O/ User Action and Values Comments

C/B*
Details on new Cheque
Cheque lot number M The Cheque lot that the
reprint is going to use
Alternative form N Not applicable
Padding character N Not applicable
Output control
Printer for forms M Enter LOCL
Pmnt advice printer N Not applicable
• Print immediately O Recommend not to tick on
• Recipeint’s lang print immediately in case of
any error.
• Currency in ISO
code
• Test printout
• Do no Void any
Cheques
Click on . This will help user to view the payment document details.
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PROJECT
HARMONY
Reprint Cheque

2.3 Click on Chequereprint
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PROJECT
HARMONY
Display Cheque Information

3. Display Cheque Information (FCHI)

Trigger:
This transaction allows you display your cheque with the relevant information.

This transaction allows you display your cheque with the relevant information.

You are able to display the cheque
Procedural Steps
3.1 The transaction is accessed by:

Periodic Processing  Payments - F110  Environment 
Cheque Information  For Cheque
Via Transaction Code FCHI
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PROJECT
HARMONY

3.2 On the “Display Cheque Information” screen, enter the information specified in the table
below:

Paying Company M Choose/Enter the company
code code accordingly
Bank accordingly
accordingly
Cheque number M Enter the Cheque number to
be voided
Bank Key O Can opt to leave it blank
Bank Account O Can opt to leave it blank
3.3 Click to display the Cheque information
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PROJECT
HARMONY

3.4 Click to view the accounting document that is accompanied by

this cheque.
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PROJECT
HARMONY
Void Issued Cheques

4 Void Issued Cheque (FCH9)

Trigger:
This transaction allows you void your issued cheque.

This transaction allows you void your cheque.

You are able to void the cheque
Procedural Steps
4.1 The transaction is accessed by:
Via Menus Accounting Financial Accounting  Accounts Payable 

Environment  Cheque Information  Display  Cheque
Register
TIP: Type the Transaction Code FCH9 in the command mode field to directly access the “Void Issued
Cheques” screen.
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PROJECT
HARMONY
Void Issued Cheques

4.2 On the “Void Issued Cheque” screen, enter the information specified in the table below:

Payment M Choose/Enter the
company code company code
accordingly
House bank M Choose/Enter the house
bank accordingly
Bank Key O Can opt to leave it blank
Account ID M Choose/Enter the
account id accordingly
Bank Account O Can opt to leave it blank
Cheque number M Enter the Cheque
number to be voided
Void reason code M Select the void reason
4.3 Click on to view the Cheque information before you cancel the Cheque.
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PROJECT
HARMONY
Void Issued Cheques

4.4 Click on
4.5 Click on
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PROJECT
HARMONY
Cheque Register

5. Cheque Register (FCHN)

Trigger:
This transaction allows you view all the cheque according to the parameter selected.

This transaction allows you view all the cheque according to the parameter selected.

You are able to view the cheque
Procedural Steps
Via Menus Accounting  Financial Accounting  Accounts Payable 

Environment  Cheque Information  Display  Cheque
Register
Via Transaction Code FCHN
TIP: Type the Transaction Code FCHN in the command mode field to directly access the “Cheque
Register ” screen.
Page 18 of 28
PROJECT
HARMONY
Cheque Register

5.2. On the “Cheque Register” screen, enter the information specified in the table
below:

Company M Choose/Enter the company
Code code accordingly
House bank M Choose/Enter the house bank
accordingly
accordingly
General Selection
Bank Key O Enter accordingly
Bank Account O Enter accordingly
Cheque O Enter accordingly
number
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PROJECT
HARMONY
Cheque Register

Currency O Enter accordingly

Amount O Enter accordingly
Output control
List of N Not applicable
outstanding
Cheques
Additional N Not applicable
Heading
Items paid
• W/out line N Not applicable
item
• With line
items
Layout N Not applicable
5.3 Click on .
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PROJECT
HARMONY
Cheque Register

6. Cancel Cheque Payment (FCH8)

Trigger:
This transaction allows you assign cancel the cheque and the reverse payment document.

This transaction allows you assign cancel the cheque and the payment document.

You are able to cancel the cheque and
payment document.
Procedural Steps

Environment  Cheque Information  Void  Cancel Payment
TIP: Type the Transaction Code FCH8 in the command mode field to directly access the “Cancel
Cheque Payment” screen.
Page 21 of 28
PROJECT
HARMONY
Cheque Register

6.2. At the “Cancel Cheque Payment” screen, enter the information specified in the
table below:

Paying M Enter/Choose the Company
Company Code accordingly
Code
House Bank M Enter/Choose the house bank
accordingly
Account ID M Enter/Choose the account ID
accordingly
Cheque payment to be reversed
Cheque M Enter/Choose the cheque/
Number cheque
Void Reason M Enter/Choose the void reason
Code
Reversal Data
Reversal M Enter/Choose the reversal
Reason reason
Posting Date C Enter the posting date if the
reversal reason is 02 onwards
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PROJECT
HARMONY
Cheque Register

Click on to view the payment document
Click on to cancel the Cheque and the payment.
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PROJECT
HARMONY
Cheque Register

7. Assign Cheque number in Assignment Field of Payment

Document (FCHU)
Trigger:
This is a periodical activity. This transaction allows you assign the cheque number to the
assignment field for bank reconciliation purpose.

This transaction allows you assign the cheque number to the assignment field for bank reconciliation purpose.
.

You are able to create the cheque reference
number.
Procedural Steps

Environment  Cheque Information  Create  Manual
Cheques
Via Transaction Code FCHU
TIP: Type the Transaction Code FCHU in the command mode field to directly access the “Create
Reference for Cheque from payment document” screen.
Page 24 of 28
PROJECT
HARMONY
Cheque Register

7.2. At the “Create Reference for Cheque from payment document” screen, enter the
information specified in the table below:

Code
accordingly
accordingly
General Selections
Cheque M Enter/Choose the cheque/
Number cheques
Target Field Selection for Cheque number
Reference M Select
Click on
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PROJECT
HARMONY
Cheque Register

8. Delete Cheque Information On Payment Run (FCHD)

Trigger:
This allows you to delete the cheque created during the payment run. This activity will not
generate new cheque number nor will it void the payment.

This transaction allows you to delete the cheque created during the payment run. This activity will not generate new cheque number
nor will it void the payment.
.

You are able to delete the cheque information.
Procedural Steps

Environment  Cheque Information  Delete  For Payment
Run
Via Transaction Code FCHD
TIP: Type the Transaction Code FCHD in the command mode field to directly access the “Delete
Check Information on Payment Run” screen.
Page 26 of 28
PROJECT
HARMONY
Cheque Register

8.2. At the “Delete Check Information on Payment Run” screen, enter the information
specified in the table below:

Code
accordingly
accordingly
Payment Run
Program Run M Enter/Choose the Run Date
Date
Identification M Enter/Choose the
corresponding identification
Payment M Leave blank
Method
Program Control
Update Run C
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PROJECT
HARMONY
Cheque Register

Click on
Click on
Tick and
The last utilized cheque number will revert accordingly. Users will have to reverse the
payment document if necessary and re-run the auto payment.
Page 28 of 28
PROJECT
HARMONY

BPP AP PaymentChequeManagement

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UOL Group Limited /

Pan Pacific Hotels Group Limited

Business Process Procedures (BPP)

Finance – Accounts Payable

Version Effective Date Description of Change Prepared by

1.0 20-Dec-2011 Wee Li Lin

Transaction Code FCHI Solution/Release: ERP6.0

1. Maintain Cheque Lots (FCHI)

Business Process Description Overview

Output – Results Comments

1.1. The transaction is accessed by:

Via Menus Accounting  Financial Accounting  Accounts Payable 

Transaction Code FCHI Solution/Release: ERP6.0

Field Name M/O/C/B* User Action and Values Comments

Transaction Code FCHI Solution/Release: ERP6.0

1.4 Click on to create a Cheque lot.

Transaction Code FCHI Solution/Release: ERP6.0

Field Name M/O/C User Action and Values Comments

Transaction Code FCH7 Solution/Release: ERP6.0

2. Reprint Cheque (FCH7)

Business Process Description Overview

Output – Results Comments

2.1. The transaction is accessed by:

Via Menus Accounting  Financial Accounting  Accounts Payable 

Transaction Code FCH7 Solution/Release: ERP6.0

Field Name M/O/ User Action and Values Comments

Transaction Code FCH7 Solution/Release: ERP6.0

Field Name M/O/ User Action and Values Comments

Transaction Code FCH7 Solution/Release: ERP6.0

2.3 Click on Chequereprint

Transaction Code FCHI Solution/Release: ERP6.0

3. Display Cheque Information (FCHI)

Business Process Description Overview

Output – Results Comments

3.1 The transaction is accessed by:

Via Menus Accounting  Financial Accounting  Accounts Payable 

Transaction Code FCHI Solution/Release: ERP6.0

Field Name M/O/C/B* User Action and Values Comments

3.3 Click to display the Cheque information

Transaction Code FCHI Solution/Release: ERP6.0

3.4 Click to view the accounting document that is accompanied by

Transaction Code FCH9 Solution/Release: ERP6.0

4 Void Issued Cheque (FCH9)

This transaction allows you void your issued cheque.

Business Process Description Overview

Output – Results Comments

4.1 The transaction is accessed by:

Via Menus Accounting Financial Accounting  Accounts Payable 

Transaction Code FCH9 Solution/Release: ERP6.0

Field Name M/O/C/B* User Action and Values Comments

Transaction Code FCH9 Solution/Release: ERP6.0

Transaction Code FCH5 Solution/Release: ERP6.0

5. Cheque Register (FCHN)

Business Process Description Overview

Output – Results Comments

5.1. The transaction is accessed by:

Via Menus Accounting  Financial Accounting  Accounts Payable 

Transaction Code FCH5 Solution/Release: ERP6.0

Field Name M/O/C/B* User Action and Values Comments

Transaction Code FCH5 Solution/Release: ERP6.0

Currency O Enter accordingly

Transaction Code FCH5 Solution/Release: ERP6.0

6. Cancel Cheque Payment (FCH8)

Business Process Description Overview