8/30/2017 printableBidNoticeAbstract

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Bid Notice Abstract

Invitation to Bid (ITB)

Reference Number 4760882

Procuring Entity PHILIPPINE HEALTH INSURANCE CORPORATION - REGION V

Title PROCUREMENT OF 1 LOT OF VARIOUS INFORMATION TECHNOLOGY (I.T.) SUPPLIES

Area of Delivery Albay

Solicitation Number: PROV-2017-08-GS Status Active

Trade Agreement: Implementing Rules and

Regulations
Associated Components 1
Procurement Mode: Public Bidding

Classification: Goods

Category: Information Technology Bid Supplements 0

Approved Budget for the PHP 2,197,300.00
Contract:

Delivery Period: 30 Day/s Document Request List 1

Client Agency:

Date Published 30-Aug-2017

Contact Person: Maria Rosario Carranza
Serrano
Head, BAC Secretariat
ANST Bldg. III, Alternate Last Updated / Time 30-Aug-2017 00:00 AM
Road, Legazpi City
Legazpi City
Albay
Philippines 4500 Closing Date / Time 20-Sep-2017 10:00 AM
63-52-4815597
63-52-4815597
bac.pro5@philhealth.gov.ph

Description

Technical Specifications

Item Specification Statement of Compliance

Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each
Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply” or
“Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall
be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and
compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not
supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid
under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the supporting
evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract may
be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB
Clause 3.1(a.2) and/or GCC Clause 2.1(a.2).
1 36 spools of Ribbon for Epson CS 13S015584 (SO15327)
Genuine Yes
2 42 carts of Ribbon for Epson CS135015516 (No. 8750) for Epson LX300300+/300+II and FX80 Printer
Genuine

Yes
3 5 carts of Toner Cartridge for Fuji Xerox Phaser 4600DN

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Genuine
Warranty

Yes
1 year from date of delivery
4 166 carts of Cartridge for HP LAserjet Enterprise 600 M601n (HP 90A Toner)
Genuine or Compatible/Alternative Genuine
Warranty

Yes

1 year from date of delivery

5 34 carts of toner cartridge for HP Laserjet M604, CF281A
Genuine or Compatible/Alternative Genuine
Warranty

Yes

1 year from date of delivery

6 18 carts Ink Cartridge for HP CN053AN (HP 932XL) Cyan, for HP Officejet Printer 7612 wide format/ 6100-H611a
Genuine

Yes
7 18 carts Ink Cartridge for HP CN053AN (HP 932XL) Magenta, for HP Officejet Printer 7612 wide format/ 6100-
H611a
Genuine

Yes

PREPARED BY:

original signed
ANDY A. VALDEMORO
TWG, PRO 5 BAC

APPROVED BY:

original signed
JOSEPH V. ALBA
Head, TWG, PRO 5 BAC

Terms of Reference

I. Introduction

The Philippine Health Insurance Corporation (PHIC), a government owned and controlled corporation, formed by
virtue of Republic Act No. 7875, also known as the National Health Insurance Act of 1995, an act instituting a
National Health Insurance Program, was mandated to:

1. Provide all citizens of the Philippines with the mechanism to gain access to health services;

2. Established the National Health Insurance Program to serve as the means to help the people pay for health care
services; and

3. Prioritize and accelerate the provision of health services to all Filipinos, especially that segment of the population
who cannot afford such services.

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II. Project Description

PHIC needs to acquire IT supplies specifications that will be responsive and supportive of functions and operations
and less costly to the Corporation.

PHIC needs IT supplies like printer ribbons and toners that will be used for operation, administrative and clerical
works. Printer toners will be used by Membership Section, LHIO’s in printing voluminous MDRs, BAS for printing large
number of validation report and vouchers. Toners are also being used in printing office documents, reports, proposals
and forms needed by the Corporations.

The general specifications of IT supplies are expressed that it would be compatible with the existing printers of the
Corporation. The specifications also provide cost effective solutions.

III. Approved Budget for the Contract

The approved budget for the contract to be bid is as follows:

Item Description & Qty. Amount

1 36 spools of Ribbon for Epson CS 13S015584 (SO15327) 12,600.00
2 42 carts of Ribbon for Epson CS135015516 (No. 8750) for Epson LX300300+/300+II and FX80 Printer 6,300.00
3 5 carts of Toner Cartridge for Fuji Xerox Phaser 4600DN 152,500.00
4 166 carts of Cartridge for HP LAserjet Enterprise 600 M601n (HP 90A Toner) 1,651,700.00
5 34 carts of toner cartridge for HP Laserjet M604, CF281A 340,000.00
6 18 carts Ink Cartridge for HP CN053AN (HP 932XL) Cyan, for HP Officejet Printer 7612 wide format/ 6100-H611a
17,100.00
7 18 carts Ink Cartridge for HP CN053AN (HP 932XL) Magenta, for HP Officejet Printer 7612 wide format/ 6100-
H611a 17,100.00

TOTAL 2,197,300.00

IV. Supply, Delivery and Testing Schedule

4.1 The delivery period to PHIC office shall be thirty (30) calendar days upon the issuance of Notice of Award. All
expenses for the delivery of the IT supplies shall be at the expense of the winning bidder. A penalty of one-tenth
(1/10) of one percent (1%) of the cost of the delayed goods scheduled for delivery for every day of delay until such
goods are finally delivered and accepted by the PHIC authorized representatives.

4.2 The proponent should provide one (1) unit compatible printer for every 15 toners purchased under item no. 4 and
5 of Approve Budget for the Contract. Printers to be provided shall be used by the PhilHealth Regional Office 5 and its
Local Health Insurance Offices for free.

4.3 All printers to be provided should be tested its compatibility with the existing application systems being used by
PhilHealth.

4.4 All printers provided by the winning bidder shall be returned upon the consumption of all toners purchased under
the project.

V. Technical Assistance

5.1 The winning bidder should be able to provide a technical team and dedicated personnel who will be tasked with
the supply, delivery, technical support and maintenance of the project.

5.2 During the prescribed warranty period, the proponent’s team should successfully provide technical assistance for
hardware supply, maintenance and support for the printers provided, free of cost to the corporation.

5.3 The winning bidder should be able to provide service unit/s for the entire duration of the repair period as
temporary replacement in cases of breakdowns of printers.

5.4 The winning bidder should coordinate with Mr. Christopher C. Fesalbon or Mr. Jonathan B. Gonzales of PhilHealth
Regional Office 5 regarding the technical support and other matters after awarding of project in order to facilitate a
faster response with the needed support.

VI. Warranty

6.1 Warranty of toners purchased should be two (2) years from the date of delivery or until such time that all the
purchased toners were already consumed, whichever comes first.

6.2 All toners that can be found not genuine under item no. 4 and 5 of Approve Budget for the Contract should be
replaced within 7 days.

VII. Details and Specifications of IT Supplies

36 spools of Ribbon for Epson CS 13S015584 (SO15327)

Genuine

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Yes
42 carts of Ribbon for Epson CS135015516 (No. 8750) for Epson LX300300+/300+II and FX80 Printer
Genuine

Yes
5 carts of Toner Cartridge for Fuji Xerox Phaser 4600DN
Genuine Xerox
Warranty
Yes
1 year from date of delivery
166 carts of Cartridge for HP LAserjet Enterprise 600 M601n (HP 90A Toner)
Genuine HP or Genuine Compatible/Alternative
Warranty

Yes
1 year from date of delivery
34 carts of toner cartridge for HP Laserjet M604, CF281A
Genuine HP or Genuine Compatible/Alternative
Warranty
Yes
year from date of delivery
18 carts Ink Cartridge for HP CN053AN (HP 932XL) Cyan, for HP Officejet Printer 7612 wide format/ 6100-H611a

Yes
18 carts Ink Cartridge for HP CN053AN (HP 932XL) Magenta, for HP Officejet Printer 7612 wide format/ 6100-H611a

Yes

VIII. Documentation

The bidder must provide user and system manuals and technical materials of each device. Complete documentation
of printer’s provider must also be provided including the inventory and serial numbers to properly segregate those
printers provided for the project from the printer fleet owned by PHIC.

IX. Acceptance

PHILHEALTH technical personnel must review and approve the compatibility of toners supplied with the existing
printers. Also to be checked is the compatibility of provided printer to the application systems being used by the
Corporation. All deliverables mentioned above should be checked by PHILHEALTH and complied by the vendors before
the final acceptance and turn over of the project.

X. Delivery Addresses and Date

The winning bidder must deliver the IT equipment not more than thirty (30) working days after the acceptance of
Notice of Award. All supplies should be delivered to the following address: PHILHEALTH REGIONAL OFFICE V, ANST III
Building, Alternate Road, Legazpi City.

PREPARED BY:

original signed original signed

ANDY A. VALDEMORO JOSEPH V. ALBA
TWG, BAC TWG, BAC

RECOMMENDED BY:

original signed
RONALD E. SANTELICES, M.D.
BAC Chairman

APPROVED BY:

original signed
ORLANDO D. IÑIGO, JR.
Regional Vice President

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Pre-bid Conference

Date Time Venue

07-Sep-2017 9:30:00 AM PHILHEALTH V CONFERENCE ROOM

PHILHEALTH REGIONAL OFFICE NO. V
2/F ANST BLDG. III, ALTERNATE ROAD
4500 LEGAZPI CITY

Other Information
A complete set of Bidding Documents may be purchased by interested Bidders on August 30 – until 10Am of
September 20, 2017 from the address below and upon payment of a nonrefundable fee for the Bidding Documents in
the amount of Five Thousand Pesos (Php 5,000.00).

Since this is bidding by lot, partial bids are not allowed

Created by Maria Rosario Carranza Serrano

Date Created 29-Aug-2017

The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system.
PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be
directed to the contact person/s of the concerned party.

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