1.

TENDER DOCUMENT

1.1 Tender Invitation

a) Tender Invitation is directed to Malaysian incorporated companies that are registered

with Ministry of Finance(MoF) under the code specified. In addition, The Malaysian company
must be a reputable internet service and equipment manufacture/supplier AND qualified
networking products and services provider AND certified cabling professional AND well
known IT based company. All tender are subjected to terms and conditions of the Tender
Documents. The tenderer must have the capabilities of providing the service listed as below:

“SUPPLY, DELIVERY, INSTALLATION, CONFIGURATION, TESTING,

COMMISIONING INTERNET CABLE AND CONNECTION”

1.2 Document Needed

Photocopy of Ministry of Finance (MoF)certificate for the specified code and also
a photocopy of tenderer details along with tender proposal documents. Tenderer
are required to attach a photocopy of valid Trade and Business License as well.

1.3 Tender Briefing

BRIEFING DATE : 16 May 2010 (Sunday)

TIME : 9.00 a.m. to 2.30 p.m.
VENUE : Conference Room, Syarikat Niaga ABC,
Kajang, Selangor Darul Ehsan

1.4 Tender Closing Date

Tender closing date are as follows:

CLOSING DATE : 14th June 2010

TIME : 12.00 p.m.
TENDER NO : ABC/ CPD/E/113/194/2010
2 TENDER TERMS AND CONDITIONS

2.1 Tender Details

Tender is opened to SUPPLY, DELIVER, INSTALL, CONFIGURE,

TESTING AND COMMISION INTERNET CABLE AND
CONNETION FOR SYARIKAT NIAGA ABC (CYBERCAFE) as
follows:-

NO ITEM TOTAL
1 Internet cable and connection 1

2.2 Terms and Conditions

Tenderer are subjected to terms and conditions of the Tender Documents.

Failure of satisfying any of the instructions below can cause tenderer to lose
the tender without being considered or rejected without any notice.

2.2.1 Tender invitation is opened for Malaysian incorporated company

registered under Malaysian Ministry of Finance:-

2.2.1.1 Certificate of Registeration from Ministry of Finance (

Overdue of certificate are not 6 months before the
closing date of the Tender Advertistment). If the overdue
of the certificate is less than 6 months, please attach a
support letter for certificate extension from certified
statuary body.
2.2.1.2 Valid Trade & Business License

2.2.2 Offer must be made in the form format given in the Tender Document
only. Other than given format are not accepted. Request For
Proposal must be made in:-

a) E-Procurement System (online); and

b) Attachments prepared along with document tender

2.2.3 Complete Tender proposal (online) must be sent online through e-

Procurement before the closing date and time. Failure upon completing
the conditions ate not under the Syarikat ABC Niaga’s responsibilty.

2.2.4 Tenderers are PROHIBITED from writing or taking notes the

name/trademark of the company in any of the TECHNICAL PART of
the company if it is attached.
 2.2.5 It is compulsory for the bidder to provide and sign Letter of Bidder
Agreement (Attachment 13) as an agreement of not bargain or give in
anything in the form of monetary or goodies as bribery for the purpose of
getting the contract. Any company agent with the signed Letter of Bidder
Agreement must attach and sign Power of Authority Letter behalf of the
company. Rules and regulations are stated clearly in the guideline.

2.2.6 Supporting documents must be included in the letter cover.

TENDER ABC/ CPD/E/113/194/2010

“SUPPLY, DELIVERY, INSTALLATION, CONFIGURATION,

TESTING, COMMISIONING INTERNET CABLE AND

CONNECTION”

(PROPOSAL NO. : Y_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ )

2.2.7 Manually filled in complete supporting documents are required to be post

in Tender Box provided before the closing date and time. Tender box will
be placed at the following address:-

Director
Syarikat Niaga ABC,
Kajang, Selangor Darul Ehsan

2.2.8 Tenderer are required to provide last three (3) months bank statement to
Syarikat ABC Niaga.

2.3 Bidding difference on e-Procurement System and Manual Documents.

a) Tenderer must fulfill all needs stated in the e-Procurement System

although it was not stated in this document and vice versa.

b) If there are any diferrences in the offer in e-Procurement System and

manual documents, offers in the manual document will be used.
 2.4 Documents To be Filled In

Tenderer are required to complete/attach documents in the order as below: :

PART A : FINANCIAL PART

i. Tender Document Attachment 1

ii. Tenderer Information Attachment 2
iii. Financial Information Table Attachment 3
iv. Proposal of Overall Bidding Price Table of The Attachment 4
Bidder
v. Imported Goods Information Form(if relevent) Attachment 5
vi. Letter of Bidder Agreement Attachment 13
vii. Power of Authority Letter
viii. Photocopy of Ministry of Finance Certificate
ix. Company Profile
x. Bank Statement of Last Three (3) Months
xi. Other Related Financial Documents

PART B : TECHNICAL PART

i. Technical Specification Infformation Table Attachment 6

ii. Company Experiences Attachment 7
iii. Implementation Table And Simplified Table
iv. Catalogue/Pamphlets if relevent
v. Supporting Letter for Distributer(Principal), if
relevent
vi. Technical ServiceLetter/ Documents
vii. Other Technical Related Documents

Tender submitted must be in the given format. If the tenderer failed to follow any of
the terms and conditions in any given matters, this will resukt in the rejection of the
tender.

2.5 Tender Expenditure

Expenditure cost in the tender are in the responsibility of the tenderer themself.

2.6 Tender Acceptance/Rejection

2.6.1 Syarikat ABC Niaga reserves the right to reject any any or all Tenders
and to accept any Tender it considers advantageous. The lowest or any
 or all Tender(s) may not be accepted if Syarikat ABC Niaga
determines, in its sole discretion and after appropriate investigation
and evaluation. The company also have the rights to take in more than
one tenderer if it is advantageous for them.

2.6.2 Announced tender results are final and further enquiries regarding the
tender result would not be entertained.

2.7 Letter Of Acceptance

The successful bidder will be given a Letter of Desire (Attachement 10), Letter
of Acceptence (Attachment 11) and Letter of Bidder Agreement (Attachment
14). Tenderer are required to sign the Letter of Desire, Letter of Acceptance and
Letter of Bidder Agreement for successful bidder within ONE (1) WEEK from
the date of announcement of offer.

2.8 Delivery Duration and Venue

Please refer to the Tender Scope and Background of the Tender

(Attachment 8)

2.9 Modification of Tender Document

2.9.1 If the Syarikat ABC Niaga is intended to do some modification, addition

or demolish to the tender document content, a memorandum will be
issued out to all the tenderer before the tender closing date. Syarikat ABC
Niaga will determine the additional duration accordingly .

2.9.2 A tender involving any modification to the design specified in the

enclosed tender documents must be made by way of an alternative offer.
An alternative tender must also be free of qualifications, show clearly the
technical modifications (and different plant, where applicable) and be
priced in detail to show how and where costs would differ from those
submitted on the basis of the tender documents. Alternative tenders may
not be considered unless a tender based strictly on the tender
documents is also submitted.

A tender involving any modification to the design specified in the

enclosed tender documents must be made by way of an alternative
offer. An alternative tender must also be free of qualifications, show
clearly the technical modifications (and different plant, where
applicable) and be priced in detail to show how and where costs
 would differ from those submitted on the basis of the tender
documents. Alternative tenders may not be considered unless
a tender based strictly on the tender documents is also submitted.

2.9.3 Tenderers who fail to comply with or resolve any matters arising from
the above-described requirements during the tender period and
submit qualified tenders or separate letters containing qualifications
are advised that the Fund’s Tenders Committee may reject such
tenders without consultation.

2.7 Needings Estimation

2.7.1 Specification and quantity needed along with detail information about the material
and things are specified in the Technical Specification.

2.8 Terms of fulfillment

To ease the technical evaluation and the price along with the justice to participate
in the tender, every Tenderer are NOT ALLOWED to make alternative offer for
any detail incorporated.

2.9 Alternative Offer

Tenderer are required to provide overall proposal and fulfill all the requirement as
stated. Partial proposal will become disqualified and rejected and would not
be put in consideration.

2.10 Supporting Letter

2.10.1 Tenderer can provide tender document (technical information) along with an
official letter from the distributer supplier that authenticate or support on behalf of
the tenderer in order to supplier material required for the tender.

2.10.2 Tenderer with the supporting letter from individual or organisation with
personal intention or will be offered anything for succesfull bidding, will be
disqualified and will not be considered.

2.11 Price And Insurances

2.11.1 Net price for every offered tools must be in Malaysian Riggit (RM) only
and all the cost inclusive of transportation, installation and testing are at
own.

2.11.2 Price statement that obtained from import (FOB) must contain FOB Port
of Loading price and name of Port of Loading (Attachment 5) if any.
 Failure of stating the price will cause the tenderer disqualified to get the
tender as they are categorized as not fulfilling the terms and conditions.

2.11.3 Offered price must be in TWO (2) decimal point or less only. Example:-
RM0.15/unit.

2.11.4 Offered price must be valid till one hundred and twenty (120) days
from the closing date of tender submission date and the date can be
extended with mutual consent form.

2.12 Bid Deposit

2.12.1 Before a supply contract weel furnished, successful tenderer are required to invest
deposit as following:

i) tender amount more than RM50,000 but less than

RM500,000.00 2.5%

ii) tender amount is RM500,000.00 or more 5%

2.13 Warranty Period

Warranty period for the offered material or tools are as stated in technical specification.
Warranty period will begin from the final acceptance date. During the warranty period, all
service, maintenance and substitution of corrupted or damaged tools must be given free of
charge.

2.14 Final Acceptance

Syarikat ABC Niaga will utilize the materials and tools for twenty (20) working
days from the acceptance date.During that period, tenderer are responsible for
upgrade or repalce any flaws that arised or being detected. Syarikat ABC Niaga
will notify the final acceptance date literally if during that given period, material
or tools did functioned properly.

2.15 Payment

2.15.1 ALL Payment must be done in Malaysian Ringgit (RM).

2.15.2 Payment for the materials or tools supplied within thirty (30) days after
the invoice and other related documents are received.

2.15.3 Payment for every phase will not be issued out until the previous phase
are not completed.
 2.16 Advertisment

No restiction as it is a open contract as long the advertismnet benefits the

company.

2.17 Company Information and Experience

2.17.1 Tenderer must complete the information of their company in the given
Attachment 2.

2.17.2 Tenderer must state company’s experience in dealing with the computer
related projects and only related to this tender by providing related project
background, names and addresses of the company or agencies involved within
past three years. Specify the completion date and the startng date of the project
along with extimated date of project completion. Please specify the the ongoing
projects along with scheduled project completion date in Attachment 7.

2.18 Tenderer Objection

Tenderer can make objection literally to our company if the tender specification
are leading or portraying any brand. The objection letter must be attached with the
relevent and strong evident and need to be submitted within ONE(1) WEEK
from the document selling date.

2.19 Offset

Tenderer are required to take in consideration of the situation where cost or pice
that changes where it cannot effect the original tender offer.

2.20 Catalogue/Sample

Tenderer must come up with their offer together with original model catalogue as
suggested without company sign/ name for evaluation purpose. Tender would not
be disqualified if catalogue are not attached.

2.21 Reminder

Terms and instruction in the tender document that linked with the
implementation of contract are considered as part of contract. If the tenderer
follows the rules and regulation in any matter, their tender will not be
disqualified.

2.22 Contract
2.251 Agreement The Employer may, after having finalised the
evaluation and selected the preferred Tenderer, request this
 Tenderer to clarify or supplement, in writing or at joint
discussions, any outstanding issues of the compliant Tender or the
alternative Tender. Such requests or discussions should not have
the character of negotiations whether of technical or price
issues.
2.252 To ensure transparency, requests for clarification or supplementary
information shall be given in writing, or if given at joint
discussions, minutes shall be prepared by the Employer. The
exchange of letters and/or minutes shall explain any changes made
to extent of the supplies or the services or the total price.
2.523 After signing the Agreement, the Employer shall promptly notify
the other Tenderers.

3. TECHNICAL SPECIFICATION

3.1. Please refer to the minimum specification for every item in Attachment 6.

NO ITEM TOTAL
1 Cable Installation 1
2 Internet Connection 1

3.2 Tenderer can offer equivalent specification with minimum specification.

3.3. Specification lower than minimum specification will be rejected.

3.4. Tenderer can offer higher specification than the minimum specification if it is still
in cost coverage area of the tender. Bonus points will be given if the offered
spacification is higher and benefits Syarikat ABC Niaga.