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Safe Harbor Statement
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -2-
Oracle Training Materials – Usage
Agreement
Use of this Site (“Site”) or Materials constitutes agreement with the following terms and conditions:
1. Oracle Corporation (“Oracle”) is pleased to allow its business partner (“Partner”) to download and
copy the information, documents, and the online training courses (collectively, “Materials") found on this
Site. The use of the Materials is restricted to the non-commercial, internal training of the Partner’s
employees only. The Materials may not be used for training, promotion, or sales to customers or other
partners or third parties.
2. All the Materials are trademarks of Oracle and are proprietary information of Oracle. Partner or other
third party at no time has any right to resell, redistribute or create derivative works from the Materials.
4. Under no circumstances shall Oracle or the Oracle Authorized Delivery Partner be liable for any loss,
damage, liability or expense incurred or suffered which is claimed to have resulted from use of this Site
of Materials. As a condition of use of the Materials, Partner agrees to indemnify Oracle from and against
any and all actions, claims, losses, damages, liabilities and expenses (including reasonable attorneys'
fees) arising out of Partner’s use of the Materials.
5. Reference materials including but not limited to those identified in the Boot Camp manifest can not be
redistributed in any format without Oracle written consent.
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -3-
Key Content Contributors
Contributing Companies
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© 2009 Oracle Corporation – Proprietary and Confidential -4-
R12.1: Oracle Financials
-5-
Procure to Pay Overview
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -6-
Overview of Application Integration
Requisitions Order
Items Inventory Management
Purchasing/
iProcurement Internal Requisitions
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -7-
Procure to Pay Lifecycle
Requisitions
Catalog
Content
Management Purchase
Orders
Ordering
RFQs/ Receiving
Quotations Sourcing
Invoice/
Analysis Payment
Supplier
management Reporting
Supplier
Performance
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -8-
Oracle Procure to Pay Process
Demand Source
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -9-
RFQs and Quotations
Imported
requisitions Requisition
pool
Automatically create
PO
Manual
Print/Send RFQ
Copy
Supplier
Quotation
lists RFQ
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -10-
Requisitions
Demand
Import/reschedule
requisitions
Internal
sales order Order Mgmt
Approval
Manually Requisition
create
Requisition
pool PO
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -11-
Suppliers
Supplier
Purchase
order Receipts Returns Payment
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -12-
Purchase Orders
Approve
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -13-
Receiving
Shipment
Receive Deliver
Shop floor
Order Entry
Internal
Inventory shipment Inspect Expense
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -14-
Invoicing
Receive
invoices
If appropriate, match invoice
to purchase order
or receipt
PO Invoice
Import/Enter
invoice
Enter basic
information
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -15-
Payment
Modify payments:
Select • Remove/add invoices
validated • Modify payment details
invoice
Pay invoice Format payments:
• Print checks
Run • Load EFT data
Record manual Pay run
payment Validate payments:
• Confirm checks
Create quick • Update invoice
payment outside Create • Payment history
Oracle single
payments
Create computer-
generated
payment
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -16-
Setup and Process
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -17-
Oracle Procurement to Payables:
Setup Overview
System Administrator Purchasing Payables Approvals Management E-Business Tax
Document Payables
Style Options
Change Invoice
Order Tolerance
Tolerances Templates
Supplier Attributes
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -18-
Oracle Procurement Setup
Profile Option: POR: Amount Based Services Line Type = Fixed Price Services
Document Style
Complex Payments
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -19-
Payables Setup: Financial Options
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -20-
Payables Setup: Payables Options
Payables Options
Approval Tab
Invoice Tab
Accounting Tab
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -21-
Payables Setup: Invoice Tolerances
Supplier Assignment
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -22-
Shared Setup: Supplier Terms & Controls
Tax Details:
Tax registrations and options
Receiving:
Match Approval Level
Purchasing:
Self Billing Settings
Invoice Management:
Match Option
Retainage Rate
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -23-
Oracle Approvals Management Setup: Approval Rules
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -24-
Oracle e-Business Tax Setup: Tax Configuration
• Standard Invoices:
–Tax on Progress To-Date (Net of retainage)
–Tax on Final Delivery
• Prepayments
–Tax on Advance (Yes or No)
–Tax on Progress Treated as Financing (Yes or No)
–Prepayment Application Tax Treatment
• Retainage Release:
–Tax on retained amounts ready to be released
• First Party and Third Party Tax Profiles and Registrations
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -25-
Prepayments: Tax Configuration Example
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -26-
Oracle e-Business Tax Setup: Tax Configuration
Prepayment Application Tax Handling
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -27-
Same Business Flow: Payables Distinction
Request for
Service
Source
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -28-
Thank You
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -29-