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Oracle E-Business Suite R12.1 Financial Management Systems (FMS)


Essentials Partner Boot Camp Training Courseware

Accounts Payable – Procure to Pay Overview

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Safe Harbor Statement

The following is intended to outline our general


product direction. It is intended for information
purposes only, and may not be incorporated into any
contract. It is not a commitment to deliver any
material, code, or functionality, and should not be
relied upon in making purchasing decisions.
The development, release, and timing of any
features or functionality described for Oracle’s
products remains at the sole discretion of Oracle.

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© 2009 Oracle Corporation – Proprietary and Confidential -2-
Oracle Training Materials – Usage
Agreement
Use of this Site (“Site”) or Materials constitutes agreement with the following terms and conditions:

1. Oracle Corporation (“Oracle”) is pleased to allow its business partner (“Partner”) to download and
copy the information, documents, and the online training courses (collectively, “Materials") found on this
Site. The use of the Materials is restricted to the non-commercial, internal training of the Partner’s
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partners or third parties.

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third party at no time has any right to resell, redistribute or create derivative works from the Materials.

3. Oracle disclaims any warranties or representations as to the accuracy or completeness of any


Materials. Materials are provided "as is" without warranty of any kind, either express or implied,
including without limitation warranties of merchantability, fitness for a particular purpose, and non-
infringement.

4. Under no circumstances shall Oracle or the Oracle Authorized Delivery Partner be liable for any loss,
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of Materials. As a condition of use of the Materials, Partner agrees to indemnify Oracle from and against
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fees) arising out of Partner’s use of the Materials.

5. Reference materials including but not limited to those identified in the Boot Camp manifest can not be
redistributed in any format without Oracle written consent.

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© 2009 Oracle Corporation – Proprietary and Confidential -3-
Key Content Contributors
Contributing Companies

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© 2009 Oracle Corporation – Proprietary and Confidential -4-
R12.1: Oracle Financials

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Procure to Pay Overview

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© 2009 Oracle Corporation – Proprietary and Confidential -6-
Overview of Application Integration

Depreciation/ Asset Subledger


Transactions Entries
Assets Subledger General Ledger
Accounting
Assets
Receivables/
Payables/
Revenue/ Receipts
Expenses/ Receivables
Payments
Inventory
Accruals Activity Invoices
Payables Customers
Accounting Suppliers

Requisitions Order
Items Inventory Management
Purchasing/
iProcurement Internal Requisitions

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -7-
Procure to Pay Lifecycle
Requisitions
Catalog
Content
Management Purchase
Orders

Ordering

RFQs/ Receiving
Quotations Sourcing
Invoice/
Analysis Payment

Supplier
management Reporting

Supplier
Performance
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -8-
Oracle Procure to Pay Process

Demand Source

Purchase Request for quote Supplier


Quotation
requisition (RFQ)

Order Receive Enter Pay

Purchase order Receipts Invoice

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -9-
RFQs and Quotations

Imported
requisitions Requisition
pool
Automatically create
PO
Manual

Print/Send RFQ

Copy

Supplier
Quotation
lists RFQ

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -10-
Requisitions
Demand

Inventory WIP MRP Order


Mgmt Other Systems

Import/reschedule
requisitions

Internal
sales order Order Mgmt

Approval

Manually Requisition
create
Requisition
pool PO

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -11-
Suppliers

Purchase Request for quote


requisition (RFQ) Quotation

Supplier

Purchase
order Receipts Returns Payment

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -12-
Purchase Orders

Approve

Manually create Automatically create


PO
Requisition
Maintain documents pool

Accept Revise Control

Receive against PO Match invoices in


Payables

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© 2009 Oracle Corporation – Proprietary and Confidential -13-
Receiving

Shipment

Supplier Transfer Inventory

Receive Deliver
Shop floor
Order Entry

Internal
Inventory shipment Inspect Expense

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -14-
Invoicing

Receive
invoices
If appropriate, match invoice
to purchase order
or receipt

PO Invoice

Import/Enter
invoice

Enter basic
information

Enter detailed Maintain invoices File invoices


information

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -15-
Payment

Modify payments:
Select • Remove/add invoices
validated • Modify payment details
invoice
Pay invoice Format payments:
• Print checks
Run • Load EFT data
Record manual Pay run
payment Validate payments:
• Confirm checks
Create quick • Update invoice
payment outside Create • Payment history
Oracle single
payments
Create computer-
generated
payment

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -16-
Setup and Process

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -17-
Oracle Procurement to Payables:
Setup Overview
System Administrator Purchasing Payables Approvals Management E-Business Tax

Set key profile Approval Tax


Financial Options
options Rules Configuration

Document Payables
Style Options

Change Invoice
Order Tolerance
Tolerances Templates

Supplier Attributes

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© 2009 Oracle Corporation – Proprietary and Confidential -18-
Oracle Procurement Setup
Profile Option: POR: Amount Based Services Line Type = Fixed Price Services
 Document Style

Complex Payments

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -19-
Payables Setup: Financial Options

New Retainage GL Account

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© 2009 Oracle Corporation – Proprietary and Confidential -20-
Payables Setup: Payables Options

Payables Options

 Approval Tab
 Invoice Tab
 Accounting Tab

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -21-
Payables Setup: Invoice Tolerances

Global Tolerance Policies  New “Service” Type


 Central Control over tolerance policies
for both Goods and Services
 Ability to assign both types to Supplier
Sites

Supplier Assignment

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© 2009 Oracle Corporation – Proprietary and Confidential -22-
Shared Setup: Supplier Terms & Controls

Supplier Terms & Control

Tax Details:
 Tax registrations and options
Receiving:
Match Approval Level
Purchasing:
Self Billing Settings
Invoice Management:
 Match Option
Retainage Rate

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -23-
Oracle Approvals Management Setup: Approval Rules

Approval Processing Setup

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -24-
Oracle e-Business Tax Setup: Tax Configuration

• Standard Invoices:
–Tax on Progress To-Date (Net of retainage)
–Tax on Final Delivery
• Prepayments
–Tax on Advance (Yes or No)
–Tax on Progress Treated as Financing (Yes or No)
–Prepayment Application Tax Treatment
• Retainage Release:
–Tax on retained amounts ready to be released
• First Party and Third Party Tax Profiles and Registrations

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -25-
Prepayments: Tax Configuration Example

Pick your Tax


Regime & Tax

Create a Tax Rule for All


Transactions

Add a Line Class


condition: P2P Advance;
P2P Contract Financing

Assign a Tax Rate for


when the condition is
True

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -26-
Oracle e-Business Tax Setup: Tax Configuration
Prepayment Application Tax Handling

Prepayment Application Tax


Treatment: Select Recalculate or
Prorate option for the Applied
Amount Handling field

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -27-
Same Business Flow: Payables Distinction

Procurement PROCESS Payables PROCESS

Request for
Service

Source

Author Contract Advance Payment

Track Progress Process Payment


ERS

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -28-
Thank You

For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential -29-

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