REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

CHECKLIST
Barangay
Local Disaster Risk Reduction & Management Councils (LDRRMCs)
Gawad KALASAG CY 2018

LGU: ______________________
Date: ______________________
Score: ______________________

GENERAL AGREEMENT:

1. Transparency- sharing of guidance notes

2. In every item; there should be a document
3. The guidance notes will show the indication when asked (When, Why, Where, How)
4. Budget Allocation and Utilization to be indicated in the Guidance Notes (Find the
(SRE)Summary of Receipts and Expenditure)

I. PREVENTION AND INDICATORS Max Rating/ Comments/

MITIGATION (35 Points) Points Score Remarks
1. Risk Assessment (8)
1.1 Are there maps  Number of relevant maps 4
available? a) Correct scale of maps
(hazard, for barangay -
vulnerability, Community Spot Map
capacity and
resource) Types of Maps (Must have)
 Vulnerability
 Susceptibility Map
 Resource/Evacuation/
Capacity/Inventory
 Risk Maps
 Updated maps (reckoning
date)
 Should be Digitized (GIS
Maps)
 Prominently displayed
1.2 Is there a  Complete data 2
database on (disaggregated)
elements at  Population (refer to
risk? Guidance Notes)
 Infra
 Table as proof of the
availability of the database
 Narrative/ indication of

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;
Office of the Administrator, Office of Civil Defense +63 (2) 912-2424
Email: dopcen@ndrrmc.gov.ph Website: www.ndrrmc.gov.ph
 source of the
database/documents
 Source documents of items
1.2 & 1.3 is the LDRRM
Plan
 Updated (3 years at the
minimum)
1.3 Conduct of  Have the LGUs conducted 2
Risk the Risk Assessment and
Assessment Analysis?
and Analysis  Any tool they used is
acceptable
 Narrative?
 Source document is the
CLUP
 Proof of verification -
narrative about the process
they underwent
 Result of the risk
assessment and analysis
( evidence by narrative,
maps, tables)
2. Plans, Policies, (8)
and Budget
2.1 Are there  For barangay 3
disaster a. BDP- Barangay
prevention and Development Plan
mitigation b. AIP- Annual Investment
measures Program
integrated/ (*with Climate Change
mainstreamed Expenditure Tagging)
in the local
development
plan?
2.2 Are there funds  Look for the (SRE) 3
appropriated  Approved Budget
and utilized for
mitigation
measures?
2.3 Are all non-  Number of non-state 2
state stakeholders
stakeholders
involved in the
planning and
implementatio
n of prevention
and mitigation
projects/activiti
es of the

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 DRRMC?
(CSOs,
women, youth,
and others
such as
religious,
business and
other basic
sectors i.e.
victims of
disasters and
calamities,
PWDs, elderly,
children, etc)?
3. Early Warning 4
System (EWS)
3.1 Is there an  Presence of EWS protocol per 4
established hazard
EWS for  Considers the Four Elements
specific of a sound EWS
hazards in the a. Risk Knowledge
locality? b. Alert and Monitoring
c. Dissemination
d. Response Capacity
4. Risk Financing (5)
4.1 Are there  Presence of Insurance Policies 2
facilities and
equipment
covered by
insurance?
4.2 Has the LGU  MOA/MOU of LGU with the 1
facilitated an banks, cooperatives, micro
agreement finance institutions
with  Insurance policy may include
cooperatives, crops, livestock and others
micro finance *include in guidance notes
institutions,
and local
financing
institutions to
extend
calamity loans
to the affected
community
(RA10121
Section 17)?

4.3 ACDVs  Insurance coverage to ACDV 2

(RA10121 sec 13 )

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 5. Environmental 4
Management
5.1 Is/are there  Presence of environmental 2
environmental code and ordinances
ordinance/s?
5.2 Is/are there  PPAs (Programs, Projects, 2
environmental and Activities) implemented
program/s?
6. Infrastructure (6)
Resilience
6.1 Inspection/  Infrastructure Audit Report 2
Assessment of  Report/Action photos of
all Public Inspection
Infrastructure  For Barangay - coordination
and all activities with City/Municipality
Infrastructure
utilized by the
public
6.2 Ensuring all  Compliance to the National 2
constructions Building Code
comply to  Occupancy Permits
accepted
standards and
specifications
6.3 Does the LGU  Regular Risk assessment of 2
conduct the infrastructure
periodic  Maintenance activities done to
Maintenance the public facilities (retrofitting,
of public repairs, renovations *include in
facilities? guide notes)
 Budget allocated for
maintenance

II. PREPAREDNESS
(30 Points)
1. Barangay (24)
Development
Council (BDC)
1.1 Functionality of 5.5
BDC
1.1.1 Organization of  Executive 1
the BDC Order/Ordinance/Resolution
organizing the BDC
1.1.2 Organizational .5
chart of the
BDC
1.1.3 Composition of  Functional council/committee 2
the BDC and presence of an

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 compliant to Organizational Chart (.5pt)
section 11 of  Membership of accredited
RA10121 CSOs to the
particularly Council/Committee
non-state (Supporting Document:
stakeholders Certificate of Accreditation)
(.5pt)
1.2 Regularity of BDC  Minimum: Quarterly 1
Meetings
1.3 Quorum during  Quorum .5
BDC meetings  Supporting Document: Minutes
of the meeting
1.4 Regularity of  Minimum: Quarterly .5
Committee/  Supporting Document: Minutes
Task Unit of the meeting
Meeting  Prior to the Council Meetings
2. Established 12
Barangay DRRM
Committee
2.1 DRRM Office/  Separate office 1
Desk
2.2 Organizational  Organizational chart .5
Structure
2.3 Personnel  Compliant to Sec.12 of RA 3
Compliment 10121 and JMC No. 2014-1
 Increase the weight for
permanent
 For barangay, members of the
BDRRMC has dedicated tasks
for administration and training,
research and planning,
operation and warning (based
from JMC 2014-01, April 1,
2014)
2.4 Capacity  Budget 1
Development of  List of Proposed Trainings/
Personnel Program Designs
2.5 Equipage  Adequacy of equipment 2
2.5.1 Office
Operations
2.5.2 Training
2.5.3 Search and
Rescue and
Medical
2.5.4 Transportation
2.6 Operation center 1
manned on a 24-
hr basis

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 2.7 Necessary skills  Number of reports prepared 1
and competencies
of personnel on
Basic Reporting
2.8 Efficient and  Laymanized 1
effective IEC  Available
materials on  Customized guidance notes
hazards, risks,  Posting in Conspicuous Areas
vulnerabilities,  Supporting Document: Sample
EWS, and IEC attached in the entry
counter-
measures.
2.9 Pre-positioned  Presence of stockpile items or 1
stockpiles of relief negotiated credit line
goods (food and MOU/MOA
non-food) or a
negotiated
agreement with
local suppliers
2.10 Submission of  Reports received by LDRRMC 1
the LDRRMF and LDC
Utilization Report
3. Plans (3)
3.1 BDRRMP  Availability 1
 Approved and Adopted
3.2 Contingency  Availability 1
 Approved and Adopted
3.3 Communication  Availability 1
Plan of the  Approved and Adopted
LDRRMP and the
Contingency Plan
4. Capacity (6.5)
development for the
community and
stake holders
4.1 Disaster Risk  General and basic DRRM .5
Reduction and Orientation conducted
Management  Orientation for PDRA
(DRRM) conducted
4.2 Evacuation  At least (1) training conducted .5
Camp during the review year
Management
4.3 Community-  Levels of training (basic or .5
based Disaster advance/ladderized
Risk Reduction  At least (1) training conducted
Management during the review year
4.4 Search and  At least (1) training conducted 1
Rescue during the review year
4.4.1 Water

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 4.4.2 Collapsed
Structure
4.4.3 Mountain
4.4.4 Swift
Water
4.5 Fire Suppress-  At least (1) training conducted 1
ion during the review year
4.6 Medical Services  At least (1) training conducted .5
(Basic Life during the review year
Support, First
Aid)
4.7 Incident 1
Command
System (ICS)
4.8 Family and  At least (1) training conducted .5
Community- during the review year
Based Disaster
Preparedness &
Monitoring
System
4.9 Psycho-  At least (1) training conducted .5
social during the review year
Intervention
4.10  Participation as resource .5
Involvement of person or participant
NGO/s/CSOs/B  After activity report
usiness &  Action photos
Private in the  Certificates *guidance notes
conduct of
training (enabler
and receiver)
5. Partnership (3)
Mechanisms/
Linkages
5.1 Participation of  MOA/MOU of the partnership 1
NGOs, relating to preparedness
Business and (excluding the conduct of
Private training)
Sectors, and
others
5.2 Resource  Acknowledgement Receipts 1
Mobilization  Actual Operations
(Monetary and Supporting Document:
Non-Monetary) Receipts, Photos
5.3 Inter-Barangay  Established inter-LGU alliance 1
or inter-LGU  Supporting Documents: MOA
Cooperation and MOUs
and Alliances

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III. RESPONSE (20
Points)
1. Demonstrated (20)
Capability
1.1 Without disaster
response
operations
1.1.1 Standard  Written SOP’s/ Protocols 5
Operating
Procedures
(SOPs) in
place for
specific
hazards in the
area
1.1.2 Availability of  Checklist/Operations List 1
Templates for
LCE
directives
1.1.3 Readiness to  Structure (per hazard) 3
deploy
functional
Incident
Management
Team by the
first
responder on
site
1.1.4 Availability of  Written SOPs 5
timely,  Supporting Docs: Logbooks
accurate and and Reports
reliable  Conduct of drills, SimEx,
response rehearsals
1.1.5 Identification  List of sites and 2
of relief centers/maps
distribution
points/centers
1.1.6 Determination  List of sites and centers with 2
of clinics, description (bed capacity,
hospitals and hospital type) /maps
RHUs to
address any
medical
emergency
1.1.7 Identification  List of sites and 1
of Standard centers/maps
based

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 Evacuation
Sites and/or
Centers and
Routes
1.1.8 Readiness to  List of vehicles and drivers 1
provide and/or MOA with transport
transportation groups if available
for
Evacuation

OR

1.2 With disaster response (20)

operations
1.2.1 Presence of a  Supporting docs: PDRA 2
real time/near  Sitrep
real time, end to  RDANA
end reporting  DANA
system
1.2.2 Conduct of Pre-  PDRA report/proceedings 2
Disaster Risk
Assessment
1.2.3 Activated  ICS team reports 3
functional
Incident
Command
System (ICS)
by the first
responder
1.2.4 Issuance of  Copies of issuances and 3
public advisories public advisories
in accordance
with the
protocols
developed
1.2.5 Executive  Copy of the EO and 4
Order/System protocols
on Forced
Evacuation
1.2.6 Activation of  A copy of the adopted relief 2
relief distribution distribution mechanism
points/centers  Reports
using the relief
distribution
mechanism
1.2.7 Coordination  Activation of EOC and 2
with appropriate Cluster System
agencies
1.2.8 Conduct of  Copy of RDANA 2

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 Rapid Damage  Reports
Assessment and
Needs Analysis
(RDANA) within
72 hours after
the occurrence
of the disaster
IV. RECOVERY AND
REHABILITATION
(15 Points)
1. Without Disaster (in (15)
the preceding year)
1.1 Efforts that will  List of PPAs to increase 5
mitigate the resiliency
impact of future
disaster
(activity and
policy
consistent with
risk
assessment,
etc.)
1.2 Compliance  List of Build Back 5
with Build-back Better(*define in Guidance
Better Principle Notes) Compliant PPAs with
specifications

1.3 Multi-  Participation of multi- 5

stakeholder stakeholder in planning,
approach implementation and
monitoring of mitigating
projects

OR

2. With Disaster (15)

2.1 Conduct of  DANA report 5
Damage and
Needs
Assessment
(DANA)
2.2 Recovery Plan  Formulated based on the 5
DANA Report
 Compliance with the build
back better principle
 PPAs identified for all
sectors affected with
corresponding budget and
budget source

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  Involvement of multi-
stakeholder in planning,
implementation and
monitoring of the recovery
plan
2.3 Restoration  Compliance with Build-back 5
Better Principle
 Status of projects in the
recovery plan
 Supporting docs: reports, list
of PPAs status of
implementation

TOTAL POINT SCORE: __________

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Summary Sheet
MAX. ACTUAL Remarks,
Criteria for Checking Recommendations
SCORE SCORE and Suggestions

I. PREVENTION AND MITIGATION 35

II. PREPAREDNESS 30

III. RESPONSE 20

IV. REHABILITATION AND RECOVERY 15

TOTAL 100

Adjectival Rating Percentage

Excellent 91-100%

Very Good 81-90%

Good 71-80%

Needs Improvement 61-70%

Validated by:

Name:
Position:
Agency:
Date:

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