SYSTEM MONITORING & EVALUATION DESIGN

(DFD)

Progress
Review
Software

Enter User &

Password

Office Conduct
Monitoring
Info. Is
User Interface (Team Stored
Leader / Member)

Closed

Team Member
Interface
Progress Review Employee of the
Team Leader Interface E.Mail
Month (EOM)

Assignment (Recvd. Info. Is

Peer Eva. & Submit)
Stored

IF
Info. Is Closed
Stored

IF
Org. Progress Employee Progress
Closed
E.Mail
IF

New Assignment Current Assignment Closed Section Progress Closed

Info. Is Info. Is
Stored Stored Closed

Closed Closed

IF

IF
Check Last Submitted Assign. Eva. Performance Eva.
Team Member
Assignment Evaluation

Closed Closed
Closed Info. Is
Stored

Closed

Peer. Eva. Office Conduct. Eva.

Closed Closed
 SYSTEM MONITORING & EVALUATION DESIGN
(DFD)

*DATA FLOW DIAGRAM*

Progress
*BRIEF OF DATA FLOW Review
DIAGRAM* Software

System will ask for User Name and Password, which is

stored by Programmer / Admin of the program.
Enter User &
Password

User Interface (Team

Leader / Member)

The Urban Unit

Welcome ABC

Interfaces for both Team Leaders & Team Members will

New Assignment
be different. Team Members will not
Update On-Going Assignment
access even can’t see the
Team Leaders
Last Sub. Assignment Interface could be like; interface of the Team
Email; Leaders….
New All links will be open here
Received(0)
Sent (5)

Eva. Team Mem.

The Urban Unit

Welcome ABC

New Recvd. Assignment

On-Going Assignment
Team Members
Submit Assignment Interface could be like;
Email;
New All links will be open here
Received(0)
Sent (5)

Peer Eva..
 *DATA FLOW DIAGRAM*

Team Member Interface

*BRIEF OF DATA FLOW

DIAGRAM*
Assignment (Recvd.
Team Member Interface will have certain links to be Peer Eva. & Submit)
used for required processing. Both displays Team
Member/Leader will be allocated space to keep it
save just like an email account or shared folder on a
network. All data will be stored on the server as an
account is created server will automatically allocate Info. Is
it space. This will be restricted to be viewed by Stored
colleagues or specialists except Admin.

New Recvd. Assignment:

This will work as an assignment box/account, all Closed

new assignment can be view by clicking on this E.Mail
link, Title/Subject of Assignment, Dead line, Date of
Assigning, Date of Submitting, and Any suggested This is a symbol of
relevant material by Specialist. Data storage on
Central Server
On-Going Assignment:
On-going/due assignment can be viewed by clicking
on this link. *INTERFACE*
Submit an Assignment:

System will allow user to submit an assignment, as

an assignment is sent by the Specialist/Leader, The Urban Unit
subject/title of the assignment will be created in a
drag down of assignment. When user will upload Welcome ABC
his/her assignment, have to select the subject of the
New Recvd. Assignment
assignment from the available drag down list. This
will help system to identify the head of the On-Going Assignment
assignment for which it was pending, then it will be
stored in database against that head/subject and a Submit an Assignment
notification will be sent to the specialist/leader. Last Email;
submitted assignment also can be viewed. New All links will be open here
Received(0)
Sent (5)
E.mail:
Peer Eva..
This is a link of proposed internal email server,
which will allow to Send & Receive email
internally. Every user will be assigned a unique
internal email address, all will be added in database
as a predefined function, user can select the target
person to send the mail other wise by default system
will send an email to its network (e.g. Transport,
Finance or any other).

Peer Evaluation:

This will work as a predefined function to let Team

Members evaluate their colleagues, this link will
remain inactive whole month and automatically
after 25th of each month this will popup its
activation and will force user to evaluate his/her
colleagues. This Peer evaluation is for same section
colleagues only. Finance will evaluate Finance vise
versa.
 *DATA FLOW DIAGRAM*

E.Mail
Team Leader Interface

*BRIEF OF DATA FLOW

Info. Is
DIAGRAM* Stored

Team Leader Interface will work same as Team Clos

Member interface will, An Account which ed
contains sub-accounts, briefly defined under;
IF
New Assignment:

This will work as an assignment box/account, IF

Team Leader can design a new assignment by
clicking on this link, Title/Subject of Assignment, New Assignment Current Assignment

Dead line, Date of Assigning, Date of Submitting,

Any suggested relevant material and a drop down
list will be given to select the participants of the Info. Is Info. Is
Stored Stored
assignment as required by the authority.

Update On-Going Assignment:

Closed Closed
This link will provide the assistance and allow the
Team leader to update any on-going/due
assignment by sending relevant material or
sending relevant link regarding specific
assignment to a specific participant, selecting
from a drop down list. Check Last
Team Member
Submitted Evaluation
Assignment
Last Submitted Assignment:

System will allow Team Leader to check out the Info. Is

Closed
list of last submitted assignment by his Stored
section/sector of current month (by default) and
also allow to find out by specifying month or
subject etc..
Closed

E.mail:

This is a link of proposed internal email server,

which will allow to Send & Receive email *INTERFACE*
internally. Every user will be assigned a unique
internal email address, all will be added in
database as a predefined function, user can select
The Urban Unit
the target person to send the mail other wise by
Welcome ABC
default system will send an email to its network
(e.g. Transport, Finance or any other).
New Assignment
Peer Evaluation: Update On-Going Assignment

This will work as a predefined function to let Last Sub. Assignment

Team Leaders to evaluate their Team Members, Email;
this link will remain inactive whole month and New All links will be open here
automatically after 25th of each month this will Received(0)
popup its activation and will force user to Sent (5)
evaluate his/her Team Members. Eva. Team Mem.
 *DATA FLOW DIAGRAM*

Progress Review

*BRIEF OF DATA FLOW

DIAGRAM* IF

This all the same as Share Point server has been Org. Progress
created, to review the all assignment till dates have Employee Progress
been done

Org. Progress: Closed Section Progress Closed

To review/find any assignment without defining any

section etc. Closed

Section Progress:
*INTERFACE*
To review/find any assignment by specifying
section.

Employee Progress: The Urban Unit

To review/find any assignment by specifying an Welcome ABC
employee (only this link required to be added)
FMS

Assignment

Projects

Templates All links will be open here

Contacts

*BRIEF OF DATA FLOW *DATA FLOW DIAGRAM*

DIAGRAM*

This is a part of some predefined function which Office Conduct

Monitoring
will automatically work & store the data into the
central database server. Single account will be Info. Is
created to operate this interface only. Stored

Attendance Sheet:

By default this interface will show the detailed Close

attendance sheet (Entry time, Leave time) of *INTERFACE* d
current month till current date.

By clicking Employee Wise link a dropdown list The Urban Unit

will allow to select an employee, to see the detail
regarding his attendance and absentees. Welcome ABC

Leave Acc: Attendance Sheet

By default this interface will show the detail of Employee wise

Absentees and Leaves only on specific dates
Leave Acc.
when occurred, will allow the user to change the
status of Absent into Leave on specific date as Employee wise
approved by the competent authority.

By clicking Employee Wise link a dropdown list All links will be open here
will allow to select an employee, to the
detail/numbers of leave he/she has availed till
date (by default for the current month).
 *DATA FLOW DIAGRAM*
*BRIEF OF DATA FLOW
DIAGRAM*

This interface will show the name of the

Employee Of The Month on 01st of every month
Employee of the
by processing 04 evaluation stages as the Month (EOM)
formulas will be predefined and the whole
process will be automated. All users can access
the page and they can view their performance in
each sector as well.

Assignment Eva:

List of all employees according to their rank can

be seen on Assignment Evaluation page. System IF
will produce this list according to their reported
assignment performance from their Supervisory
authority. This will be an automated evaluation
IF
process. Assign. Eva. Performance Eva.

(A predefined comparative formula will work behind to find

out the top ranking employee)

Performance Eva: Closed Closed

List of all employees according to their rank can

be seen on Performance Evaluation page. System
will produce this list according to their reported
monthly performance from their Supervisory
authority as each step of evaluation will have
been assigned a value to help the automated
evaluation process. Peer. Eva. Office Conduct. Eva.

(A predefined comparative formula will work behind to find

out the top ranking employee)

Closed Closed
Peer Eva:
List of all employees according to their rank can
be seen on Peer Evaluation page. System will
produce this list according to their reported Peer
Evaluation from their colleagues as each step of
evaluation will have been assigned a value to help *INTERFACE*
the automated evaluation process.
The Urban Unit
(A predefined comparative formula will work behind to find
out the top ranking employee) Welcome ABC

Office Conduct Eva: Assignment Eva.

List of all employees according to their rank can Employee of the Month
Performance Eva. April
be seen on Office Conduct Evaluation page.
System will produce this list according to their ABC
attendance, leave & absentees as well as their Peer Eva. Sector Transport
office entry time will also be assigned a value to
help the automated evaluation process.
Office Conduct Eva.
(A predefined comparative formula will work behind to find
out the top ranking employee)
 Progress Review
Software

Enter User & Password

Office Conduct Monitoring

Info. Is
User Interface (Team Leader / Stored
Member)

Closed

Team Member Interface

Progress Review Employee of the Month
Team Leader Interface E.Mail
(EOM)

Assignment (Recvd. &

Peer Eva. Submit) Info. Is Stored

IF
Info. Is Stored Closed

IF
Org. Progress
Employee Progress
Closed
E.Mail
IF

New Assignment Closed Section Progress Closed

Current Assignment

Info. Is Stored Info. Is Stored Closed

Closed Closed

IF

IF
Check Last Submitted Assign. Eva. Performance Eva.
Assignment Team Member Evaluation

Closed Closed
Closed Info. Is Stored

Closed

Peer. Eva. Office Conduct. Eva.

Closed Closed