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FOREWORD
The Institute of Integrated Electrical Engineers of the Philippines, Inc.
(IIEE) has been in existence since 1975 with various chapters created around
the Philippines and abroad.
With the emended IIEE Constitution and By-Laws, some provisions in the
the manual of operations for IIEE chapters will be amended also as approved
by the 2016 Board of Governors.
Former Regional Governors IIEE were tapped to form The Adhoc
Committee on the revision of Manual of Operations for IIEE Chapters and was
given the task of revising this manual.
Chapter Officers are therefore expected to implement the guidelines
incorporated herein.
This Manual of Operations shall be a dynamic piece of work, which
should readily grow with the times and the increasing activities of the
chapters.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
TAGLINE:
Service for Excellence
Institute of Integrated Electrical Engineers of the Philippines, Inc.
The Chapter President, with the approval of the Board of Directors, may
create committees for certain purposes, appoint an Executive Secretary and
any other personnel that maybe necessary in the execution of the chapter’s
program.
CHAPTER AUDITOR: The Auditor shall audit the Book of Accounts of the
chapter before the end of the year or as maybe directed by the Board of
Directors and shall submit a report to the Board of Directors his findings
and recommendations.
Small Chapters:
Small Chapters SHALL elect one (1) Vice President.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
Admission:
Applicants for membership may apply in their respective localities wherein
an IIEE Chapter exists or at the IIEE National Office by filling-up a form
prescribed by the Institute and by paying the corresponding membership
dues.
Chapter affiliation will be the sole discretion of the applicant considering his
work place or residence.
Membership shall be effective upon compliance with the requirements and
approval of the application.
Membership e-card shall be available for pick-up or mailing after ten (10)
working days at the National Office.
Expulsion:
Any member maybe expelled from the Institute based on Sec. 4 & 5, Article
IV of IIEE Constitution & By-Laws.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
MEMBERSHIP
Membership shall be classified into (a) membership grade and, (b)
membership status.
(3). Dropped – a member who is inactive for six (6) consecutive years.
Re-activation of Membership:
•Visit his or her Chapter Office or the nearest Chapter Officer in his or her
location in the absence of a Chapter Office and signify his or her intention
to renew his or her membership. The member may also visit the IIEE
National Office for this purpose.
•Fill-up the Membership Application Form indicating the Chapter of his or
her choice.
•Payment of the appropriate membership dues.
Sole Membership:
The Institute allows a member to register only one (1) Membership Grade.
A member who possesses more than one (1) PRC License shall register
the one with higher grade.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
Regularly paid in accordance with the existing policies and attended at least
one (1) general membership meeting of the chapter; and one (1) National or
Regional Conference in a year. (a UNIVERSAL CERTIFICATE WILL BE
ISSUED BY THE NATIONAL OFFICE WITH CONTROL NUMBER)
All members of the Institute in good standing shall be entitled to all rights
and privileges within the context of the IIEE Constitution and By-Laws.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
VIII. Manual of Operations
Sec. 1 CHAPTER FORMATION
Chapters may be formed in a town, city or province outside Metro Manila by a
minimum of twenty (20) Licensed Electrical Engineers and Registered Master
Electricians upon the recommendation of their Regional Governor and
subject to the approval of the Board of Governors. Chapters may also be
formed in foreign countries.
Distinction of Chapters:
Big Chapter–a Chapter comprises of one hundred (100) members and above.
Small Chapter – a Chapter comprises of one hundred (99) members or less.
Overseas – IIEE Chapters established and operating in foreign lands.
•Not less than sixty (60) days prior to the Chapter Elections, the incumbent
Regional Governor shall form an Election Committee; and appoint a
Chairperson and two (2) members from among the Former Chapter
Presidents, whose function are the following:
•To select and prepare the final list of candidates for the Board of Directors;
•To disseminate to all registered members in good standing of the chapter
the list of candidates together with their Bio-data and the notice of election
thirty (30) days prior to the date of election by mail or other means of
communication;
•Be willing and able to commit at least 16 hours per month to the work of
the Board;
•The candidates who will pass the screening will be included in the official
list of nominees.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
The new set of officers elected among the active members of the Chapter
shall be composed of eleven (11) AND nine (9) members and shall
comprise the Board of Directors of the big and small Chapter, respectively.
The elected Board of Directors shall elect from among themselves, the
Chapter President, Chapter Vice President – Internal Affairs, Chapter Vice
President – External Affairs, Chapter Vice President – Technical Affairs,
Chapter Secretary, Chapter Treasurer, and Chapter Auditor.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
Dormant Chapters for two (2) years merged with another chapter shall be
considered abolished after the merger.
•Functions
The Executive Committee shall act on matters of general administration and
deliberate on matters that need Board of Directors approval in the next Board
meeting.
•Quorum
Attendance of four (4) Executive Committee members shall constitute a
quorum.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
a. Conduct of Meeting
The Robert’s Rule of Order shall be adopted in the conduct of the meeting.
AGENDA:
1. Invocation
2. IIEE Hymn
3. Declaration of Quorum
4. Call to Order
5. Approval of the Agenda
6. Reading and Approval of the Minutes of the Previous Meeting
7. Business Arising from the Previous Meeting
8. New Business
9. Committee Reports
10. Treasurer’s Report
11. President’s Report
12. Other Matters
13. Schedule of the Next Meeting
14. Adjournment
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b. Minutes of Meeting
Minutes of the meeting shall be circulated among the members regularly and
/ or during the chapter activities / general membership meeting. Likewise, a
copy shall be given to the National Office thru the Regional Governor so the
National Board would know the activities of the different chapters and to
facilitate the exchange and monitoring of information between the National
and the Chapter offices.
c. Absences
Any member of the Board of Directors who has been absent from three (3)
consecutive or a cumulative of 4 absensces shall be automatically considered
resigned from the Board, but not necessarily from the Chapter or Institute.
The next highest officer in rank will take the vacant position and the candidate
with the highest votes garnered from the latest election, with his concurrence
will automatically becomes the new member of the board.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
a. Planning Session
The effectiveness and life of the Chapter depends greatly on the programs
of the existing Board of Directors and how these programs are carried out
through the cooperative efforts of every Board Member, therefore, the
Chapter must have a planning session at least once a year. It shall be done
on or before January of each year.
c. Civic Activities
d. Student Activities
All Chapters of the Institute must keep books of account (ledger) or at least
cash receipts and disbursement books where they can record cash received
and disbursed by the Chapters. These books updated on a daily basis must
be kept for record purposes and must always be opened for inspection by
any member who would like to look into the financial standing of the Chapter
where he is a member. In addition, they must have a book of assets where
they could list the assets and investments acquired by them.
a. Financial Reports
b. Sources of Funds
Membership Dues:
Technical Seminars:
Regional Conferences:
It shall be the duty of the Host Chapter to submit to the National Office the Financial
Reports of the Regional Conference within a 30-day period after the date of the
Regional Conference. Financial Reports shall include Income Statement (Result of
Operations), Balance Sheet and Statement of Cash Flows, prepared by the Chapter
Treasurer, duly noted by the Chapter President and approved by the Regional
Governor. Submission of official receipts and other income/expenses used in the
conduct of the conference is also required. Other reports other than stated above may
also be required to submit when deemed necessary and/or upon request of the Board
of Governors
Institute of Integrated Electrical Engineers of the Philippines, Inc.
The Chapter shall only use the IIEE Official Receipt (OR) for
Chapter obtained from the National Office. No other OR shall
be used by the chapter in any of its transactions involving the
Chapter’s fund and resources.
f. Bank Accounts
The Chapter shall have a bank account for proper management of the
Chapter’s fund.
g. Chapter Income
h. Revolving Fund
The Chapter must have a revolving fund not more than five thousand
(Php 5,000.00) pesos at any given time subject to monthly liquidation.
Petty Cash must be one thousand (Php 1,000.00) pesos maximum subject
to liquidation within 15 days.
i. Budget
The Chapter can claim its receivable from National Office upon
submission of Letter of Request, Board Resolution, Bank
Account Details and Financial Report.
5.7 Communications
Any dispute arising from Chapter operation must be settled in the Chapter
level before it is elevated to the Regional Governor and then to the
Professional Practice Committee if no resolution has been made or agreed
upon by the parties involved.
a. Board Resolution
(1) Opening & Closing of Accounts
(2) Policies and Guidelines
(3) Expenses not included in the yearly budget
b. Minutes of the Meeting
c. Attendance Sheet per Activities
d. Financial Records
f. Members Record
g. Duplicate Copy of Membership Form
E. To serve as venue for National Officers to meet and know the IIEE members
in the region.
3. to include the objective why the board meeting is being done during the
regional conference.
CHANGES ON:
Hereunder are the ad-hoc committees which maybe formed and whose members
may come from the different chapters composing the region but shall be chaired
by the Host Chapter:
Finance Secretariat
Sponsorship Souvenir Program
Advertisement Awards
Raffle/Door Prizes Physical Arrangement
Invitation/Attendance Proceedings/Protocols
C. Operations Committee
Program Arrangement
Technical Sessions
Product Exhibits
Socials and Entertainment
Transportation and Accommodations
Plant Tour / Motorcade
Food and Beverage
2. Inclusion of the list of minimum activities for a regional conference
*Technical seminars / forum / product presentations
*Technical product exhibition
*Formal opening ceremony
*Skills Olympics
*Student activities
*Fellowship
*Chapter Presidents meeting
*Meeting of IIEE Board of Governors
*General Membership Meeting presided by the Regional Governor and
attended by the IIEE Board of Governors
*Formal closing ceremony
•President
•Vice President for Internal Affairs
•Vice President for External Affairs
•Vice President for Technical Affairs
•Secretary
•Treasurer
•Auditor
•Incumbent Board of Governors
•Former Presidents (in order of seniority)
•Former Board of Governors
•IIEE Incorporators
•Trustees of IIEE Foundation
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c. When calling the meeting to order IIEE advocate the virtue of punctuality.
d. During National Convention the National President calls the meeting to order.
e. During Regional Conference the Regional Governor calls the meeting to order.
f. During Chapter Meeting the Chapter President calls the meeting to order.
g. During regional conference the National President is the Guest of Honor. The
Regional Governor sits at the center and the Guest of Honor sits to his right
i. The National Anthem should not be rendered inappropriately with different tempos,
melodies, harmonies. It should never be jazzed up to compete with modern music.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
j. Seating Arrangement
8–6–4–2–1–3–5–7-9
AUDIENCE
Illustration # 1
AUDIENCE
9–7–5–3–1–2–4–6-8
Illustration # 2
Institute of Integrated Electrical Engineers of the Philippines, Inc.
Entrance March
Opening Ceremony
•Entrance of Colors
•Invocation
•National Anthem
•IIEE Hymn
•Call to Order - Banging of the Bell and Gavel (Regional Governor) for the
formal opening
•Welcome Address by the host chapter
•Acknowledgement of dignitaries and guests.
•Address by the Regional Governor
•Introduction of National President
•Address of the National President
•Introduction of Guest Speaker
•Address of the Guest Speaker
•Awarding of plaque to the guest speaker
Institute of Integrated Electrical Engineers of the Philippines, Inc.
n. Decorum
•Good grooming
•Proper dressing
•Good posture
•Well modulated voice levels
•Correct manners
Institute of Integrated Electrical Engineers of the Philippines, Inc.
The Chapter thru its President shall submit a monthly report to the
Regional Governor with the following minimum requirements.
The report of the previous month shall be submitted every second week of
the current month.
Overseas Chapters shall submit their report to the IIEE National Office
thru the Membership Department and shall be forwarded to VP internal
5. 18 Regional Color
Bahrain 84
*Kuwait 90
State of Qatar 80
5. 19 IIEE Awards
Various awards are being given annually to motivate and recognize its
members in the performance of their duties and obligations as IIEE
members and as electrical engineering practitioners.
Regional Level
See Selection Criteria for the Most Outstanding Chapter of the Year (Big
and Small Category)
Regions and Chapters may establish and give other awards they deemed
appropriate in their respective areas of responsibility.
CHANGES ON:
Most Outstanding Chapter of the Year (Big, Small & Overseas Chapter Category)
Declaration of Hall of Fame for a Chapter who can achieve the Most
Outstanding Chapter in its category for three (3) consecutive years.
Exemption of the Hall of Fame Awardee for the selection of the Most
Outstanding Chapter for the next two years.
Institute of Integrated Electrical Engineers of the Philippines, Inc.
National Level
a.Grade of Fellow
See Criteria/Nomination Form for the Selection of Fellows
d.Senior Member
See Selection/Various Forms in the Selection of Senior Members
e.Honorary Members
See Criteria for the Selection of Honorary Members