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St.

Joseph’s College 143rd Students’ Union


Reform of Election Methods of the Students’ Union
Public Consultation


Contents


Chapter One: Purpose

Chapter Two: Background

Chapter Three: Principles of the Methods for Electing the Cabinets of Students’ Union

Chapter Four: Electoral System for Electing the Cabinets of Students’ Union

Chapter Five: Eligibility of Candidates

Chapter Six: Implementation Time Frame

Chapter Seven: Consultation


Chapter One: Purpose


1.1. The first round of Public Consultation on constitutional development is a stage of the
Consultation conducted to seek students’ views on recommendations concerning the
Methods for Selecting the Cabinets of Students’ Union and the set-up of Election
Regulation of the Students’ Union. The concerns of the public and different
stakeholders will be thoroughly considered by the Students’ Union and the School
Authority to plan forward and establish a fair Electoral System of the Students’ Union.

1.2. It is proposed that a new Electoral System and Election Method for the Cabinets of
Students’ Union be enacted in the academic year of 2018 / 2019 to replace the
existing Regulation if a consensual agreement among stakeholders can be made.


Chapter Two: Background


2.1. The mission of the Students’ Union is to serve as a bridge to reflect the opinions of
students to the School Authority, and encourage students to actively do so, to inspire
them to be aware of the school and current affairs. The legacy of Josephian Spirit
requires the active and passionate participation of Josephians across different
generations. However, a diminishing participation in school affairs among Josephians
in recent years has been observed. We are strongly convinced the communication
channels and Josephians’ participation in school affairs can be improved through
establishing a fair mechanism of collecting opinions and a reform of election methods.

2.2. Constitutional development is an indispensable stage in the pursuit of democracy. For
143 years, St. Joseph’s has nurtured numerous visionary leaders in our society. The
core values behind the success of Josephians are the autonomy and freedom granted
by our alma mater. A liberal and democratic environment is the cornerstone of
nurturing prominent Josephians, where students exercise power directly to elect
representatives of Josephians in a transparent Electoral System. However, it is
observed there is limited competition and transparency under the existing Election
Methods. To take forward the democratic development of St. Joseph’s College, a two-
week Public Consultation will be carried out by the Students’ Union.

2.3. To formulate the Electoral System with the purpose of improving legitimacy and
transparency of the Students’ Union, we must take the following considerations into
account without violating the mission statement and constitutions of the Students’
Union:

(a) Culture
(b) Efficiency
(c) Existing Structure and Organisation
(d) Traditional Value


Chapter Three: Principles of the Methods for Selecting the
Cabinets of Students’ Union


3.1. An Electoral Affairs Commission shall be established for the conduct and supervision
of the election. The Commission shall comprise one Chairman and two Vice-chairmen.
The Commission shall comprise students only.

3.2. All students of St. Joseph’s College on the Election Day are entitled to vote at an
election based on a ‘One Person, One Vote’ principle.

3.3. The duly elected candidates, being selected through the election, will have to be
appointed and endorsed by the School Principal. All members of the school should,
by all means, respect the election results if the election has been fairly and lawfully
conducted.


Chapter Four: Electoral System for Selecting the Cabinets of
Students’ Union


Existing Electoral System

4.1. According to the Constitution of the Students’ Union, the current Selection Methods
suggests an election adopting the ‘First Past The Post’ system when more than one
cabinet is formed, of which the election will be held during the post-examination
period. The list of candidates to be elected is the list which obtains the greatest
number of votes. However, two distinctive cabinets are unlikely to be formed under
the existing eligibility requirement for Executive Committee.

4.2. Under the existing system, the only proposed cabinet with no competitors will
automatically take office as Students’ Union if all members of the cabinet can fulfil the
requirements.


Recommendations

4.3. The Students’ Union has taken multiple factors into accounts such as the aim of the
election, working cultures, core values, efficiency, etc, in formulating a feasible
Electoral System for the selection of cabinets of Students’ Union. After evaluating the
relevant factors with due consideration to the feasibility, the Students’ Union has
made some recommendations on the Electoral System, which are outlined and
described in the ensuing paragraphs.


Election of the President and the Vice-presidents

4.4. Each list of candidates must include:

(a) 1 candidate for the office of President;
(b) 2 candidates for the offices of Vice-presidents.

4.5. President candidate and 2 Vice-president candidates will run on the same ticket.
Elected President shall appoint his cabinet picks.



4.6. The list of candidates to be elected is the list of candidates which obtains the greatest
number of votes when more than one cabinet is formed. The only proposed cabinet
with no competitors will automatically take office as Students’ Union if all members
of the cabinet can fulfil the requirements.

4.7. The election is held in early September.


Other Alternatives

5.0. With the considerations mentioned above, the Students’ Union suggests the following:

(a) Election of Cabinet:
Twelve distinctive candidates will run as one cabinet of the Students’ Union.

(b) Election of Merged Cabinet:
Only certain positions are elected. The elected cabinet will be allowed to
appoint a certain number of Executive Committee members off the ticket.

(c) Election of President only:
Only the position of President will be elected. Elected President shall appoint
his cabinet picks.


Your views:

A1. Do you agree the "Election of President and Vice-presidents" recommendation be
adopted?

A2. Do you have any comments on other election arrangements?



Chapter Five: Eligibility of Candidates


Existing Eligibility Requirements

5.1. According to the existing eligibility requirements, eligible cabinets of the Students’
Union shall comply with the following criteria:

(a) Only Secondary Four students are eligible for any positions;
(b) Candidates for President or Vice-presidents must rank not lower than 30
across the form in the Final Examination;
(c) Candidates must have served at least 2 years in the Students’ Union as Junior
Committee members for the office of Presidents or 1 year for the offices of
Vice-presidents;
(d) Candidates for all other Executive Committee positions must rank not lower
than 70 across the form in the Final Examination;
(e) At least two-thirds of the cabinet members must have served in the Students’
Union as Junior Committee members for at least 1 year;
(f) All candidates must attain a conduct grade not lower than B.


Considerations

5.2. When the new Electoral System is implemented, only eligible candidates fulfilling the
requirements of the Election Regulation can form a proposed cabinet under the
supervision of the Election Affairs Commission.

5.3. With regard to the fairness of the election and the effectiveness of Students’ Union,
in designing the requirements of candidates, we should consider the following factors:

(a) Students’ Union is a diversified organisation which covers a wide range of work,
such as processing documents, designing, multimedia production, policy
planning, etc. Executive Committee members also undertake leading roles in
the organisation and take charge of different school activities. Thus,
experience in serving the Students’ Union might account for a significant factor
when evaluating the eligibility of candidates.


(b) In designing the eligibility requirements, we must ensure that every Secondary
Four student, no matter his experience in serving in the Students’ Union, shall
enjoy equal rights in seeking a position in the Students’ Union.

(c) Considering the legitimacy of the election, we must ensure there are sufficient
eligible candidates for a competitive election. We might consider whether to
lower the existing threshold to increase fairness and competitiveness while
evaluating the experience and academic competence of candidates.

(d) In light of the immense workload of the Students’ Union, Executive Committee
members are required to strike a balance between academic results and work
of the Students’ Union. Candidates should demonstrate academic
competence and a strong sense of responsibility to handle demanding tasks in
the Students’ Union.


Your Views:

B1. Do you agree that eligibility requirements are necessary for candidates of the Students’
Union?

B2. What are your views on the existing eligibility requirements?

B3. What are your suggestions for the eligibility requirements if the election proposal is
enacted?


Chapter Six: Implementation Time Frame


6.1. With regard to the above recommendations on reforming the Methods for Selecting
the Cabinets of Students’ Union, the Students’ Union will develop a strategic
framework of implementation measures. Students and stakeholders of the school
could consider the feasibility, priority, and resource allocation in respect of the
recommended measures as a whole.

6.2. Around two weeks of Public Consultation will be conducted by the Students’ Union
from Wednesday, 2nd May, 2018 to Friday, 11th May, 2018 to collect opinions of
different stakeholders in an effort to plan forward a more comprehensive measure.

6.3. Subject to the outcome of the Consultation, the Students’ Union will first formulate
and publish the Election Regulation which governs all election matter of the Students’
Union in May. The Electoral Affairs Commission shall be established in June or July for
the conduct and supervision of the election.

6.4. The election of St. Joseph’s College 144th Students’ Union will be held by the Electoral
Affairs Commission in early September, 2018. The conduct of the election shall take
place on the basis of the outcome of the Consultation.

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Chapter Seven: Consultation


7.1. Your views are important in shaping our way forward on the Methods for Selecting
the Cabinets of Students’ Union. Please do not hesitate to provide your views and
give us your comments on or before Friday, 11th May, 2018:

Email address: 143sjcsu@gmail.com

Opinion Form:

7.2. It is optional for any members of the public to supply his/ her personal data in
providing views on this Consultation Document. All personal data collected would
only be used by the Students' Union and School Authority for reply if necessary.

7.3. Should you have any queries relating to this Public Consultation, please contact us via
e-mail at 143sjcsu@gmail.com.








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