BSA - Troop Annual Program Planning Conference Guide - PPSX

Troop Annual Program Planning Conference
Guide
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WELCOME TO TROOP
ANNUAL PROGRAM PLANNING
CONFERENCE GUIDE
Advance each slide when you are
ready. Feel free to take what time
you feel you need between slides to
accomplish each element of the
program planning process.
START
Scoutmasters/Committee
Chairs CLICK HERE
Pre-conference preparations
START
Scouts CLICK HERE

Annual Program Planning
Conference Guide
Guide

Guide For Scoutmasters/
Committee Chairs
TROOP ANNUAL PROGRAM

PLANNING CONFERENCE GUIDE
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Guide

Committee Chairs
Strong troops have:

A good annual troop
program planned a
year in advance that is
shared with every
family as a calendar
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Guide

Committee Chairs
Do your homework!
This three-step, pre-conference
work, if done properly, will have a
positive effect on your conference
and resulting annual program plan.
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Guide

Committee Chairs
STEP 1
Gather the following key information
prior to the conference:
1) Key school dates 6) Collected Family Talent
2) Community event dates Survey Sheets from all
3) Your chartered parents
organization’s dates 7) Last year’s troop annual
4) Personal dates that plan if you have one
may affect your troop’s 8) Troop’s priorities
activities such as the 9) Scouts’ advancement
Scoutmaster’s records
anniversary cruise 10) General outline of next
5) District and council year’s program
dates
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Guide

Committee Chairs
STEP 2
Have a discussion about the
program planning process
with your senior patrol leader:
1) Explain to him the importance of the
process and his role in helping.
2) Talk about your options for programs and
activities, and your troop goals.
3) Share your draft outline for next year’s
program and ask him for his input and
thoughts.
4) Review this presentation.
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Guide

Committee Chairs
STEP 3
Have a discussion about the
program planning process
with your senior patrol leader:
1) Senior patrol leader shares the draft plan
with the patrol leaders
2) Patrol leader shares the draft plan with
Scouts
3) Patrol leaders meet to gather information
and ideas from the Scouts
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Guide

Committee Chairs

Invite these people
to your conference:
1) Your troop’s youth leaders
2) Troop committee members and other
adult troop leaders
3) Chartered Organization
Representative
4) Your unit commissioner (optional)
5) And anybody else you think might be
helpful, such as other parents
END
Scoutmasters/
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Guide For Scouts
TROOP ANNUAL PROGRAM

PLANNING CONFERENCE GUIDE
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Guide

Guide For Scouts
A great
program takes
planning and
preparation
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Guide

Guide For Scouts
Your Senior Patrol Leader and

Scoutmaster have researched and
gathered the following information:
1) Key school dates 6) Collected Family Talent
2) Community event dates Survey Sheets from all
3) Your chartered parents
organization’s dates 7) Last year’s troop annual
4) Personal dates that plan if you have one
may affect your troop’s 8) Troop’s priorities
activities such as the 9) Scouts’ advancement
Scoutmaster’s records
anniversary cruise 10) General outline of next
5) District and council year’s program
dates
BACK
NEXT
Guide

Guide For Scouts

Your Senior Patrol Leader has talked
with each patrol leader, who then talked
to each patrol member about what they
want to do this year, plus gathered
additional suggestions and ideas.
Working out your troop’s

program plan for the next
year could determine
whether a Scout stays
with us or quits.
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Guide

Guide For Scouts
Ground rule suggestions

for your conference:
1) Respect each other’s views
2) Stay focused on your task
3) Write your ideas on a flip chart
4) Be in agreement
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Guide

Guide For Scouts
STEP 1
Have your
Scoutmaster lead a
discussion on your
troop’s goals for
the coming year
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Guide

Guide For Scouts
STEP 2
Review the draft calendar
1) Holidays
2) School dates
3) Resident camp dates
4) Camporees and training courses
5)BACK
Troop meeting dates
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Guide

Guide For Scouts
STEP 3
Open discussion
Take a vote to approve the dates you
have so far (optional)
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Guide

Guide For Scouts
STEP 4
SPL will share with your group
what he learned from you
Take your time!
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Guide

Guide For Scouts
STEP 5
Take these ideas and turn them
into a coordinated program
1) Use the troop program features as a
base or make your own custom
program
2) Take it one month at a time
3) You determine the flow of the troop’s
program
4) Write it on a flip chart and take a vote
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Guide

Guide For Scouts
Good Job!
You now have a great
program and everyone
will know what’s
happening and when.
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Guide

Guide For Scouts
STEP 6
Add in some other
important dates such as:
• Boards of review
• Courts of honor
• Troop open house
• Service projects
• Webelos Scout crossover ceremonies
• Any other dates that can be planned
this far in advance
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Guide

Guide For Scouts
STEP 7
Almost finished…
• Final discussion and then
approval vote
• Final approval by your
troop’s committee
• Share with each Scout
family, your chartered
organization, and any other
interested parties
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Guide

Guide For Scouts
One final reminder…

Share your plan with
everyone, and review it
regularly to see if the plan
needs modifications
END Scouts
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BSA - Troop Annual Program Planning Conference Guide - PPSX

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Troop Annual Program Planning Conference

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Scouts CLICK HERE

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TROOP ANNUAL PROGRAM

Use these controls to

navigate the presentation

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Strong troops have:

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TROOP ANNUAL PROGRAM

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Your Senior Patrol Leader and

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Working out your troop’s

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Ground rule suggestions

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One final reminder…

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