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Healthy Workplaces
MANAGE
DANGEROUS
SUBSTANCES
Campaign Guide
#EUhealthyworkplaces www.healthy-workplaces.eu
Healthy Workplaces Manage Dangerous Substances
1. Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.1. What is the issue?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1. Introduction
© EU-OSHA/Marcos Oliveira
©EU-OSHA/Stanislaw Pyte
CASE STUDY
© Shutterstock/Pressmaster
The worker was a 46-year-old female school cook Note: In the last years, a number of EU Member
whose work involved mixing bread dough using States have developed models of good practice
a large mixer in a small, poorly ventilated kitchen. for effectively preventing baker’s asthma.
Nothing was done to protect her from the risks
posed by inhaling flour dust. She developed
breathing problems so severe that she was hardly
able to walk and had to sleep sitting up. She was
diagnosed with severe asthma.
1.4. Why is EU-OSHA running this In fact, workers in a wide range of jobs may
be exposed to a huge variety of dangerous
campaign? substances in today’s workplaces. In 2017 about
129,000 substances were classified according
Dangerous substances have been on the OSH to the Classification, Labelling and Packaging
policy agenda in the EU and in Member States for Regulation (CLP).13 Also in May 2017, more
decades. Nonetheless, it is an area of workplace than 10,000 substances were registered in
safety and health where awareness of the variety the European Economic Area under REACH
of possible risks and ways to tackle them is still (Regulation on Registration, Evaluation,
low. Authorisation and Restriction of Chemicals14),
of which about 40 % were manufactured or
One common misunderstanding is that only imported at volumes over 100 tonnes.15 In
manufactured chemicals — or even chemicals addition, about 5,000 substances were notified
that have a strong smell or immediately under previous chemicals legislation.16 However,
apparent dangerous effects — are dangerous it has to be kept in mind that REACH does not
substances. Many dangerous substances that cover dangerous substances that are generated
workers are exposed to, such as diesel engine during work operations, such as dust or
exhaust emissions, welding fumes and dusts, combustion products.
are generated by work processes. Others, such
as asbestos, crude oil and grain dust come from The misconceptions about the nature and
natural sources. Equally, some food constituents prevalence of work-related exposures to
or pharmaceutical products may also present dangerous substances can lead employers and
risks to workers. workers to believe incorrectly that tackling
harmful exposures is not relevant to their
These dangerous substances may not be labelled enterprises.
with hazard symbols, and information from safety
data sheets required by chemicals legislation
may not be available. Therefore, in these cases,
employers will have to seek other sources of
information such as sectoral guidance or safety
and health instructions from suppliers. Again,
awareness of the risks posed by these substances
may be low.
© Shutterstock/Diego Cervo
As a result, there is a clear need to raise There is a great variety of guidance available
awareness of the prevalence of dangerous to support enterprises in managing dangerous
substances, the importance of managing them substances. However, the volume of material
properly and the best methods for doing so. The and the range of sources can leave those
Healthy Workplaces Campaign 2018-19 aims to responsible for managing the risks uncertain
meet that need. about where best to look for guidance. Therefore,
the campaign aims to improve access to and
Furthermore, carrying out effective risk awareness of the most relevant and widely
assessments of workplace exposures to applicable practical solutions and guidance, as
dangerous substances can seem complicated, well as disseminating examples of good practice.
as it is regarded as a relatively complex subject.
© EU OSHA/Filip De Smet
2.2. Legislation on dangerous The legislation also sets out a specific hierarchy
of prevention measures, which employers are
substances legally obliged to follow. Elimination of risks is
at the top of the hierarchy. This is followed by
Everyone involved in managing dangerous substitution of dangerous substances with less
substances in workplaces needs to be aware of dangerous substances or safer materials or of a
the legislative framework covering dangerous process with one that is not hazardous or less
substances in the EU.20 hazardous. Next are technological measures, then
organisational measures and, finally, personal
The most relevant legislation of all is the OSH protective measures (including the use of
legislation that is specifically aimed at protecting personal protective equipment, PPE).
workers from health and safety risks in general and
of dangerous substances in the workplace (e.g. This hierarchy is often referred to as the STOP
the OSH Framework Directive, which sets out the principle:
basic principles, the Chemical Agents Directive, the
Carcinogens Directive, and the directives on limit • Substitution
values). It establishes employers’ responsibility to • Technological measures
ensure workplace safety and health. Through its • Organisational measures
incorporation into national legislation, the EU OSH • Personal protection.21
legislation requires employers to carry out risk
assessments of all safety and health risks, including The aim is to ensure that risks are tackled at the
the risks from dangerous substances (see section source and to make collective measures — that
2.3). is, measures that protect a group of workers in a
systematic way — the first priority. It is important
that employers are aware that much stricter
measures apply for carcinogens (see section 2.6).
Member States are entitled to apply additional or
more detailed or stringent regulations than those
‘... the employer shall first
set out in the general principles of the EU OSH
determine whether any
directives. Therefore, it is essential that employers
hazardous chemical agents are
consult the relevant national OSH legislation.
present at the workplace. If so,
he shall then assess any risk to
Binding (which means that they must be met)
the safety and health of workers
and indicative (as an indication of what should
arising from the presence of
be achieved) occupational exposure limit values
those chemical agents.’
for dangerous substances are also laid down in
European OSH directives. Occupational exposure
Article 4 of the Chemical Agents
limits (OELs) for hazardous substances are
Directive
important information for risk assessment and
management. Most EU Member States establish
their own national OELs, usually including more
substances than the EU directives. However, OELs
have been set for only a limited number of the
substances currently used in the workplace.
Other regulations and guidelines cover specific • new information in safety data sheets (data from
aspects such as manufacturing, supplying, chemical safety reports, exposure scenarios,
transporting and labelling dangerous substances, intended uses);
and these are often relevant to the workplace • restriction and the need for authorisation of use
too. For example, the REACH legislation and the of certain substances;
CLP Regulation, aim to ensure the availability • new classification and labelling requirements,
of information that is vital for workplace risk including new hazard symbols and labels.
assessment. They require chemical manufacturers
and suppliers to ensure that standardised safety As part of the Healthy Workplaces Campaign
labels, hazard pictograms and safety data sheets 2018-19, EU-OSHA aims to promote awareness of
are provided. These provide information on the these changes and their implications for managing
properties of substances and the hazards associated dangerous substances in the workplace. This will be
with them, and guidance on storage, handling and achieved by disseminating information about tools
risk prevention. and guidance that support OSH risk assessment and
management, as well as substitution, and improving
The REACH and CLP regulations introduced some access to resources that provide information about
changes that are connected in important ways with dangerous substances.
OSH legislation, for example:
Organisational
measures
There are also regulations and directives covering specific groups of dangerous substances in the
workplace and setting indicative occupational exposure limit values.
https://osha.europa.eu/en/safety-and-health-legislation
16 | EU-OSHA – European Agency for Safety and Health at Work
Healthy Workplaces Manage Dangerous Substances
2. Collecting information (for chemical products Effective risk assessment and prevention require
from safety data sheets, for example) on the employers to keep themselves and their workers
harm that these substances can cause and well informed and trained. Workers also need to
the prevention measures recommended by be consulted on the risk assessment and if there
suppliers and manufacturers or in guidance. are changes to the substances, products and
This information should also be used to work processes involved in their jobs.
inform and train workers and draft workplace Furthermore, a number of tools have been
instructions for processes and handling developed by Member States and other actors to
substances. help enterprises to carry out risk assessments.
Helpful tools for carrying out risk assessments and finding recommendations for prevention
measures
EU-OSHA’s e-tool • Practical tool to help in managing the risks posed by dangerous substances in the workplace
‘Healthy Workplaces • Interactive and user friendly
EU-wide
Manage Dangerous • Offers practical measures to eliminate and minimise risks
Substances’ https://eguides.osha.europa.eu/dangerous-substances/
• Web platform offering free access to interactive and sector-specific risk assessment tools
EU-OSHA’s OiRA • Some OiRA tools cover the risks posed by dangerous substances, depending on the sector in question
EU-wide
platform • Many of the tools are available in different languages
https://oiraproject.eu/en
• Easy, stepped approach to risk assessment and the factors that identify a suitable control approach
United • Uses risk matrices to identify appropriate controls
COSHH Essentials and Kingdom, but • Provides general control approaches and task-specific guidance
e-COSHH disseminated http://www.hse.gov.uk/coshh/essentials/coshh-tool.htm
widely Direct advice sheets:
http://www.hse.gov.uk/coshh/essentials/direct-advice/index.htm
• Interactive tool
• Allows for a tailored approach, taking account of different levels of experience and complexity
SEIRICH France • Offers tailored advice on risk assessment and control, based on answers to questions concerning the
company’s situation
http://www.seirich.fr/seirich-web/index.xhtml
© Shutterstock/Dagmara_K
CASE STUDY
A residential home for the elderly in Spain used then began to look for alternatives with the
a disinfectant to clean the rooms of deceased assistance of the Spanish Union Institute of Work,
patients. It contained, among other substances, Environment and Health (ISTAS).
triclosan and 2-butoxyethanol, potent irritants
and toxic. One of the workers who used the Several alternatives were assessed and a decision
product suffered from throat irritation and was made to substitute the disinfectant with a
respiratory problems. product based on didecyldimethylammonium
chloride and ethoxylated alcohols. The alternative
The worker’s union representative was informed was not risk-free and had to be handled using
about the situation and the regional union’s adequate protection measures. However, the risks
safety and health department explained the posed by the alternative were less significant.
problem to the employers. The regional union Another benefit was that the replacement
product caused less environmental damage.
Substitution
CASE STUDY
Personal
protection
CASE STUDY
Roadmap on Carcinogens
In 2016, the Netherlands Presidency of the risks, identifying smart solutions and sharing
Council of the EU put the prevention of good practices.
exposure to carcinogens at the top of its
OSH priority list. It initiated a covenant on EU-OSHA is helping to promote the scheme,
joint cooperation between EU-OSHA, the including through the Healthy Workplaces
European social partners, the European Campaign 2018-19.
Commission and the labour ministries of the
Netherlands and Austria. Find out more about the plans for action
at https://osha.europa.eu/en/themes/
The signatories pledged to draw up a dangerous-substances/roadmap-to-
Roadmap on Carcinogens, an action scheme carcinogens.
with the aims of raising awareness of the
CASE STUDY
Technological
solutions
doi:10.2802/57908
ISBN: 978-92-9240-082-8
Healthy Workplaces Manage Dangerous Substances
© EU OSHA/Jim Holmes
3.2. Who can take part in the • European institutions and their networks
(Enterprise Europe Network);
campaign? • European non-governmental organisations;
• OSH professionals and their associations;
We encourage all interested organisations and
• the OSH research community;
individuals to join us in the campaign, but it aims
• labour inspectorates and their associations;
in particular to work with the following groups of
• the media.
intermediaries to spread the word:
© AVTG
3.5. Our network of partners • Enterprise Europe Network: the EEN advises
and supports SMEs across Europe to take
advantage of business opportunities and
Our partnerships with key stakeholders are new markets. As a result of its long-standing
crucial to the success of our campaigns. We cooperation with EU-OSHA, the EEN has a
rely on the support of a number of partnership network of national-level OSH Ambassadors
networks: in 30 European countries, and they play
an active role in promoting the Healthy
• National focal points: all Healthy Workplaces Workplaces Campaign.
Campaigns are coordinated at the national • EU institutions and their networks: in
level by EU-OSHA’s network of focal points. particular the holders of the Presidencies of
• European social partners: the social the European Council.
partners represent the interests of workers • Other EU bodies with a particular interest
and employers at the European level. in the campaign topic: the European
• Official campaign partners: 100 pan- Chemicals Agency (ECHA), the European
European and international enterprises and Environment Agency (EEA), the European
organisations support the Healthy Workplaces Food Safety Authority (EFSA), the Executive
Campaign as campaign partners. Agency for Small and Medium-sized
• Media partners: the Healthy Workplaces Enterprises (EASME), the European Institute
Campaign is supported by an exclusive for Gender Equality (EIGE), Eurofound and the
pool of journalists and editors across Joint Research Centre (JRC).
Europe who are dedicated to promoting
workplace safety and health. Leading Find out more about our partners on the campaign
European OSH publications raise awareness website (https://healthy-workplaces.eu).
of and promote the campaign. In return, the
media partnership offer raises the profile of
publications and allows partners to connect
with EU-OSHA’s networks and stakeholders
across Europe.
© EU OSHA/Pierre Wachholder
© EU OSHA/Andrej Potrc
3.6. Further information and resources • a practical e-tool for the management of
dangerous substances in the workplace;
• a database of case studies, instruments and
Visit the campaign website (https://healthy- tools, audio-visual materials and other good
workplaces.eu) to find a wide range of campaign practice materials collected from around
materials designed to help you promote and Europe;
support the campaign. These include: • a series of short infosheets on priority topics
related to dangerous substances;
• The campaign leaflet and a flyer for the • links to useful sites.
Healthy Workplaces Good Practice Awards;
• PowerPoint presentations, posters,
Keep in touch and up to date with our activities and
infographics and other materials;
events through our social media outlets — find us on
• the campaign toolkit — advice on running
Facebook, Twitter and LinkedIn.
your own campaign and resources to support
you;
• the latest animated videos featuring Napo
and colleagues raising awareness of issues
related to dangerous substances, including
classification, labelling and packaging of
chemicals, tobacco smoke, and dust;
(2) Sixth European Working Conditions Survey, Overview Report, Eurofound, 2016, p. 43. Available at:
https://www.eurofound.europa.eu/sites/default/files/ef_publication/field_ef_document/ef1634en.pdf
(3) ESENER-2 — Overview Report: Managing Safety and Health at Work, EU-OSHA, 2016, p. 18. Available at:
https://osha.europa.eu/sites/default/files/ESENER2-Overview_report.pdf
(4) http://www.miljomal.se/Miljomalen/Alla-indikatorer/Indikatorsida/Dataunderlag-for-indikator/?iid=69&pl=1&t=Land&l=SE
(6) The EU legislation uses the term ‘chemical agents’ to cover single substances, mixtures and process-generated substances
(7) CLP regulation: Regulation (EC) No 1272/2008 of the European Parliament and of the Council of 16 December 2008 on classification, labelling and
packaging of substances and mixtures; see also https://echa.europa.eu/regulations/clp/understanding-clp
(8) http://ec.europa.eu/social/main.jsp?catId=151
(9) SLIC, Final report on the SLIC inspection campaign ‘Risk assessment in the use of dangerous substances, 2010-2011’ (unpublished).
(10) Commission Recommendation 2003/670/EC of 19 September 2003 concerning the European schedule of occupational diseases. Available at:
http://eur-lex.europa.eu/legal-content/EN/ALL/?uri=CELEX:32003H0670
(11) HSE (UK Health and Safety Executive), ‘School cook can hardly walk’: http://www.hse.gov.uk/coshh/casestudies/cook.htm
(12) Currently (July 2017), the US Chemical Abstracts Service Registry lists more than 130 million organic and inorganic substances
and 67 million protein and DNA sequences. The Registry is updated with approximately 15,000 additional new substances daily:
https://www.cas.org/about-cas/cas-fact-sheets
(13) https://echa.europa.eu/information-on-chemicals/cl-inventory-database
(16) Substances notified under Directive 67/548/EEC (NONS) prior to the introduction of REACH are considered registered.
(17) Council Directive 89/391/EEC of 12 June 1989 on the introduction of measures to encourage improvements in the safety and health of workers at
work, particularly Articles 9, 10 and 11.
(18) Kim Y., Park J. and Park M., 2016, ‘Creating a culture of prevention in occupational safety and health practice’, Safety and Health at Work (SH@W), 7, pp.
89-96. Available at: http://dx.doi.org/10.1016/j.shaw.2016.02.002
(20) See Keen C., ‘Dangerous substances (chemical and biological’, OSHwiki:
https://oshwiki.eu/wiki/Dangerous_substances_(chemical_and_biological)#Hierarchy_of_control
(21) See Article 6 of Council Directive 98/24/EC of 7 April 1998 on the protection of the health and safety of workers from the risks related to chemical
agents at work. Available at: http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:31998L0024
(22) See the UK HSE for direct advice sheets (http://www.hse.gov.uk/coshh/essentials/) and BAUA (http://www.baua.de, under Topic section, EMKG).
(24) http://www.hse.gov.uk/toolbox/workers/migrant.htm
(25) OSH in figures: Young workers — Facts and figures, EU-OSHA, 2007. Available at:
https://osha.europa.eu/en/tools-and-publications/publications/reports/7606507
(26) Mainstreaming gender into occupational safety and health practice, EU-OSHA, 2014. Available at:
https://osha.europa.eu/es/tools-and-publications/publications/reports/mainstreaming-gender-into-occupational-safety-and-health-practice/view
(27) Larmour J. and Peters J., 2010, WES safety clothing and footwear survey, Women’s Engineering Society. Available at:
http://www.wes.org.uk/sites/default/files/WES%20safety%20survey%20results%20March%202010.pdf
(28) https://www.ioshmagazine.com/article/more-half-women-say-ppe-prevents-them-doing-their-job
(30) Personal protective equipment and women: Guidance for workplace representatives, TUC, 2017. Available at:
https://www.tuc.org.uk/sites/default/files/PPEandwomenguidance.pdf
(31) http://www.oc-praktikum.de/nop/en-entry
(32) Mainstreaming occupational safety and health into university education, EU-OSHA, 2010. Available at:
https://osha.europa.eu/en/tools-and-publications/publications/reports/mainstream_osh_university_education
(33) https://roadmaponcarcinogens.eu/about/the-facts/
(34) Jongeneel W. P., Eysink P. E. D., Theodori D., Hamberg-van Reenen H. H. and Verhoeven J. K., 2016, Work-related cancer in the European Union: Size,
impact and options for further prevention, RIVM Letter Report 2016-0010.
(35) Nenonen N., Hämäläinen P., Takala J., Saarela K. L., Lim S. L., Lim G. K., Manickam K. and Yong E., 2014, Global estimates of occupational accidents and
fatal work-related diseases in 2014, Workplace Safety & Health Institute, Singapore.
(36) Hutchings S., Cherrie J. W., Van Tongeren M. and Rushton L., 2012, ‘Intervening to reduce the future burden of occupational cancer in Britain: what
could work?’, Cancer Prevention Research, 5(10), pp. 1213-1222.
(37) The EU legislation covers more than 270 carcinogenic, mutagenic or reprotoxic (CMR) substances in category 1 (A&B) and more than 150
in category 2, while the International Agency for Research on Cancer classifies more than 460 agents (not only chemicals) in categories
1 and 2 (A&B), See Stepa R. A., Schmitz-Felten E. and Brentzel S., ‘Carcinogenic, mutagenic, reprotoxic (CMR) substances’, OSHwiki:
https://oshwiki.eu/wiki/Carcinogenic,_mutagenic,_reprotoxic_(CMR)_substances
(38) Carey, R., Driscoll, T. R., Peters, S. M., Glass, D. C., Reid, A., Benke, G. and Fritschi, L., 2014, ‘Estimated prevalence of exposure to occupational carcinogens
in Australia (2011-2012)’, Occupational and Environmental Medicine, 71, pp. 55-62.
(39) Cavet M. and Léonard M., 2013, ‘Les expositions aux produits chimiques cancérogènes en 2010’, Dares Analyses No 054.
(40) Exposure to carcinogens and work-related cancer: A review of assessment methods, EU-OSHA 2014. Available at
https://osha.europa.eu/de/tools-and-publications/publications/reports/report-soar-work-related-cancer/view.
(42) ‘Crystalline silica’ refers to a group of naturally occurring minerals in stone, rocks, sands and clays; they are common components in construction
materials. Cutting, breaking, crushing, drilling, grinding or abrasive blasting of silica-containing materials produces airborne dust containing a range
of sizes of crystalline silica particles, some of which can be inhaled. The finest particles are those that can penetrate to the gas exchange region of the
lungs, where they cause damage. These particles are respirable crystalline silica (RCS) and are invisible under normal lighting conditions.
(43) Guidance for National Labour Inspectors on addressing risks from worker exposure
to respirable crystalline silica (RCS) on construction sites, SLIC 2016. Available at:
https://osha.europa.eu/en/guidance-national-labour-inspectors-on-addressing-risks-from-worker-exposure-to-respirable-crystalline-silica
(44) https://oshwiki.eu/wiki/Respirable_Crystalline_Silica
For reproduction or use of any photo that do not belong to EU-OSHA, permission must be sought directly from the
copyright holder.
The photographs used in this publication illustrate a range of work activities. They do not necessarily show good
practices or compliance with legislative requirements.
The European Agency for Safety and Health at Work (EU-
OSHA) contributes to making Europe a safer, healthier and
more productive place to work. Set up by the European
Union in 1994 and based in Bilbao, Spain, the Agency
researches, develops and distributes reliable, balanced and
impartial safety and health information, networking with
organisations across Europe to improve working conditions.
C/Santiago de Compostela 12
48003 Bilbao, SPAIN
Email: information@osha.europa.eu
www.healthy-workplaces.eu