Steps for Final Defense Registration (Tentative Schedule of Colloquium – May 27

Tentative Schedule of Final Defense – June 2 & 3)

1. Print out accomplished oral examination registration/request form (Billing
Form)
2. Ask Technical Assistant of the Graduate School / School of CEGE to provide
you with a charge number which will be reflected in the Billing Form
3. Present Billing Form to the Treasury and pay oral examination fee
4. Submit 5 copies of thesis manuscript (1 original, 4 photocopies) with
Adviser’s signature of endorsement for advisees’ oral examination and
Adviser’s commitment to be present during the oral examination.
No Adviser, no defense rule shall be strictly followed
5. 2 photocopies of the Billing Form with charge number and signature of the
Technical Assistant
6. 2 photocopies of oral examination fee receipt and of accomplished Final
Oral Examination Form (leave names of panel members blank with the
coordinator as the school representative).
7. Powerpoint presentation to be used during oral examination (5 minute
presentation) – Will be used for the Colloquium and for the Final Oral
Defense
8. Thesis Poster following the format provided to be printed temporarily on a
short bond paper – To be checked and signed by the coordinator upon
approval (will be included in the appendices of your manuscript).

Steps after Successful Oral Examination and before Book Binding

1. Print out accomplished Conformity Revision Form
2. Print a copy of the thesis manuscript showing revisions made that conforms
to the suggestions provided by the panel members/coordinator/adviser
3. Print out and accomplish Final Approval Form
4. Ask panel members/coordinator/adviser to sign on the revised manuscript,
on the Conformity Revision Form and on the Final Approval Form
5. Ask panel members/coordinator/adviser to fill-up Final Grade of Evaluation
Form/Rubrics
6. Bring a soft copy of full manuscript and have it checked at the Library for
Turn-It-In (application used in checking for plagiarism). Similarity index
should be less than or equal to 5%. You need to paraphrase parts of your
RRL for you to be able to have a less than 5% similarity index. Keep
printout/copy of result- this will be included in the appendices of your full
paper.
7. Ask the SLHS office for a professor to be assigned to edit your manuscript.
8. Ask for a certification from the SLHS office/technical assistant that your
manuscript was evaluated by the professor they have assigned.
9. Ask your English editor to accomplish the English Editor Rubrics.
10. Complete all contents needed in the appendices.
11. Proceed to SCEGE office (c/o Ms. Grace) for the screening of appendices.
12. Upon approval of content proceed to the coordinator for the screening of
the body of your manuscript (final draft) -- so that if there are corrections to
be made you would just only printout the parts/pages that needs to be
edited.
13. Upon approval of the final draft, reprint all (colored if necessary – i.e. for
figures/illustrations) in two copies ready for bookbinding then proceed to
SCEGE office to log and get code needed for bookbinding.

Requirements after Book Binding and during Final Submission of Requirements

Submit the following requirements to the coordinator.
Note: all requirements should be enclosed in a heavy duty long plastic envelope
1. If in the process of course grade completion, please include the request for
Final Grade Completion form.
2. At least two (2) approved book bound copy of manuscripts.
3. Approved Thesis Poster printed in an A3 size poster paper that has to be
laminated.
4. Printout of Journal Agreement Form duly signed by the author/s and adviser
in case paper would be selected to be published in the SCEGE journal.
5. Printout of Journal Type of manuscript.
6. CD containing all electronic files of the required documents mentioned
above. Documents that contains signature/s should be scanned.
- Full Manuscript (word file and pdf file)
- Article Type (word file and pdf file) – this is extracted/culled from chapter
3 of your full manuscript with numbers for the chapters (refer to sample
article type for the format)
- CEGE Journal Format (word file and pdf file)
- Scanned Final Approval Sheet containing the signatures of the panel
members, of the adviser, of the coordinator and of the SCEGE Dean
- Powerpoint Presentation used in the Colloquium/Final Oral Defense
- Video of Presentation in the Colloquium
- Video of Final Oral Defense