REPUBLIC OF THE PHILIPPINES jane IATIONAL DISASTER RSK REDUCTION AND MANAGEMENT COUNCIL "National Disaster Risk Reduction and Management Center, Camp Aguinaldo, Quezon ity, Philippines MEMORANDUM CIRCULAR No. 45, s, 2017 TO: HEADS OF NATIONAL GOVERNMENT AGENCIES, CONSTITUTIONAL OFFICES, STATE UNIVERSITIES AND COLLEGES, GOVERNMENT OWNED AND/OR CONTROLLED CORPORATIONS; CHAIRPERSONS OF THE REGIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCILS; PROVINCIAL GOVERNORS, CITY AND MUNICIPAL MAYORS, MEMBERS OF THE LOCAL SANGGUNIAN, THE LOCAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCILS, AND LOCAL FINANCE COMMITTEES SUBJECT: GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL DISASTER RISK REDUCTION AND MANAGEMENT (NDRRM) FUND DATE: MARCH 14, 2017 1, References 1.1, Republic Act No. 10121 or the Philippine Disaster Risk Reduction and Management Act 1.2, Relevant General Appropriations Act (GAA) Provisions on NDRRM Fund 4.3. Republic Act No. 9184 or the Government Procurement Reform Act 1.4, NDRMMC Joint Memorandum Circular No. 2013-1, 25 March 2013 re: Allocation and Utilization of the Local Disaster Risk Reduction and Management Fund (LDRRMF) 1.5. National Disaster Coordinating Council (NDCC) Memorandum Order No. 2 s. 1999, re: Policies, Guidelines, and Procedures on Calamity Fund Management 1.8. COA Circular No. 2014-002, Accounting and Reporting Guidelines on Receipt and Utilization of the National Disaster Risk Reduction and Management Fund (NDRRMF), cash and in-kind aids/donations from local and foreign sources, and funds allocated from the agency regular budget for Disaster Risk Reduction and Management (ORRM) programs 1.7. COA Circular No. 2014-009, Guidelines in the Audit of Disaster Risk Reduction and Management (DRRM) Funds 2. Background Republic Act No. 10121 seeks to institutionalize the policies, structures, coordination mechanisms and programs with continuing budget appropriation on disaster risk reduction from national down to local levels. Further, Section 22 of RA 10121 provides that the National Disaster Risk Reduction and Management (NORRM) Fund shall be used for (a) disaster risk reduction or mitigation, prevention, (b) preparedness, (c) relief, and (d) recovery and reconstruction. However, the NORRM Council still uses NDCC Memorandum Order No. 2 series of 1999, which prioritizes post-disaster programs, projects, and activities, resultantly, bulk of the NDRRM Fund were spent by National Government Agencies for relief, recovery, and reconstruction, Hence, it is necessary to harmonize the utilization of the NDRRM Fund to * RA 10121, Sec. 2(h). Telefax: NDRRMC Opcen (+832) 911-1408; 912-2665, 812-5668; NDRRMC Secretariat (+632) 912-0441; 912-5847, Office of the Administrator, OCD (+632) 912-6675 Email: oocen@ndrrme.aov.oh Website: wwww.ndrrme.aov.ohand ensure its responsiveness to the needs of vulnerable population, toward building a resilient nation, 3. Purpose This Memorandum is issued to promulgate an updated, comprehensive, and rationalized system for the management of the NORRM Fund enhancing responsiveness, transparency, and accountability 4. Definition of Terms a. Disaster - a serious disruption of the functioning of a community or a society involving widespread human, material, economic or environmental losses and impacts, which exceeds the ability of the affected community or society to cope using its own resources. Disasters are often described as a result of the combination of: the exposure to a hazard; the conditions of vulnerability that are Present; and insufficient capacity or measures to reduce or cope with the potential negative consequences. Disaster impacts may include loss of life, injury, disease and other negative effects on human, physical, mental and social well-being, together with damage to property, destruction of assets, loss of services, social and economic disruption and environmental degradation? b. Disaster Prevention - the outright avoidance of adverse impacts of hazards and related disasters. It expresses the concept and intention to completely avoid potential adverse impacts through action taken in advance such as construction of dams or embankments that eliminate flood risks, land-use regulations that do not permit any settlement in high-risk zones, and seismic engineering designs that ensure the survival and function of a critical building in any likely earthquake;> ©. Disaster Mitigation - the lessening or limitation of the adverse impacts of hazards and related disasters. Mitigation measures encompass engineering techniques and hazard-resistant construction as well as improved environmental policies and public awareness;* 4. Early Waring System - the set of capacities needed to generate and disseminate timely and meaningful warning information to enable individuals, communities and organizations threatened by a hazard to prepare and to act appropriately and in sufficient time to reduce the possibility of harm or loss. A people-centered early warning system necessarily comprises. four (4) key elements: knowledge of the risks; monitoring, analysis and forecasting of the hazards; communication or dissemination of alerts and warnings; and local capabilities to respond to the warnings received. The expression “end-to-end warning system" is also used to emphasize that warning systems need to span all steps from hazard detection to community response:* . LDRRM Plan - refers to the comprehensive and integrated plan formulated and implemented by the Local Disaster Risk Reduction Management (LDRRM) Office, at the provincial, city, municipal ‘or barangay level, in accordance with the national, regional, and provincial framework, and policies on disaster risk reduction;® {, LDRRM Fund - refers to appropriation of not less than Five Percent (5%) of the estimated revenue from regular sources that shall be set aside by the local government unit to support disaster risk 2 RA 10221, Sec. 3 (h) * Ra 10121, Sec. 3 (k) * RA 10121, Sec. 3 (i) § RA 10121, Sec. 3 (q). ‘Ra 10121, Sec. 12 and Sec. 12(c\(6).management activities such as, but not limited to, pre-disaster preparedness programs including training, purchasing life-saving rescue equipment, supplies and medicines, for post-disaster activities, and for the payment of premiums on calamity insurance,” 9. NDRRM Fund - refers to the appropriation in the annual GAA which shall be used for disaster risk reduction or mitigation, prevention and preparedness activities such as but not limited to training of personnel, procurement of equipment, and capital expenditures as well as for relief, recovery, reconstruction and other work or services in connection with natural or human induced calamities which may occur during the budget year or those that occurred in the past two (2) years from the budget year;* h. NDRRM Plan - refers to the document formulated and implemented by the NDRRM Council that sets out goals and specific objectives for reducing disaster risks together with related actions to accomplish these objectives;? |. Preparedness - refers to pre-disaster actions and measures being undertaken to avert or mini loss of life and property such as but not limited to community organizing, training, planning, ‘equipping, stockpiling, hazard mapping and public information and education initiatives; " i. Quick Response Fund - refers to the stand-by fund for relief and recovery programs in order that situation and living conditions of people in communities or areas stricken by disasters, calamities, epidemics, or complex emergencies may be normalized as quickly as possible;"" k. Post-Disaster Recovery or Recovery — refers to the restoration and improvement where appropriate, of facilities, livelihood and living conditions of disaster-affected communities, including efforts to reduce disaster risk factors, in accordance with the principles of "build back better." |. Rehabilitation — refers to measures that ensure the ability of affected communities/areas to restore their normal level of functioning by rebuilding livelinood and damaged infrastructures and increasing the communities’ organizational capacity. "® 5. Policy Guidelines 5.1. The NDRRM Fund, excluding the amount set aside as Quick Response Fund (QRF), shall be used for specific disaster risk reduction, prevention, mitigation, preparedness, relief, rehabilitation, and recovery programs and projects not funded out of national government agency or local government budgets. The NDRRM Council shall establish a prioritization criteria for local government unit (LGU) access to the NDRRM Fund. 5.2, The NDRRM Fund may be used by departments, bureaus and offices of the national government including constitutional offices enjoying fiscal autonomy, state universities and colleges (SUCs), government owned and/or controlled corporations (GOCCs), and LGUs. 7 RA 10121, Sec. 21. RA 10121, See. 3[y). * Ra 10121, Sec. 312), * RA 10121, Sec. 3 (i # a 10121, Sec 22 RA 10124, Sec. 3 (aa). * RA 10121, Sec. 3 (ee)9. 53. 54, 55. The validation and evaluation procedures in the access of the NDRRM Fund shall be streamlined and decentralized to enable greater responsiveness to the needs of the vulnerable and marginalized population, The NDRRM Council, through the OCD, shall provide feedback on the movement of Fequests for NDRRM Fund access to enhance transparency and accountability, Projects funded out of the NDRRM Fund shall be regularly monitored and evaluated to ‘ensure appropriate utilization of funds and delivery of outcomes. Menu of Projects DRRM projects categorized as pre- and post-disaster projects not regularly funded out of implementing agency or local government budgets shall be funded from the NDRRM Fund. The ‘menu of projects is detailed in Annex 4 Requirements Implementing agencies and LGUs shall submit a Project Proposal, which includes the necessary documents corresponding to the type of projects for funding (See Annexes 2 and 3 for the Project Proposal Templates for Implementing Agencies and LGUs). Evaluation and Approval Process 8.1.1. The Head of the Implementing Agency shall submit the project proposal to the NDRRM Council, through the OCD, for evaluation. The NDRRM Council, through the favorable recommendation of the OCD, shall then endorse approved projects to the Office of the President (See Annex 4 for the Review and Approval Process of Requests from Implementing Agencies). The Local Chief Executive shall submit the project proposal to the Regional Disaster Risk Reduction and Management Council (RORRMC) for review and evaluation (See Annex 5 for the Review and Approval Process of Requests from LGUs). 8.1.2.1. The OCD-Regional Office shall check the documents submitted by the LGUs, as well as their eligibility to access the NDRRM Fund. In addition, the Office shall use the Prioritization Criteria established by the NDRRM Council for disaster prevention, mitigation, and preparedness projects (See Annex 5.1. LGU Prioritization Composite Index). Upon establishing eligibility and rank, if applicable, the RORRMC Chairperson shall activate the Regional Project Validation and Evaluation Team (RP-VET). The composition of the RP-VET shall depend on the type of project (See Annex 8,2 for RP-VET Composition and Functions). 8.1.2.2. The RP-VET shall evaluate projects using the RP-VET Evaluation Report Template for LGU Requests (See Annex 5.3) and shall submit this to OCD Central Office for appropriate action, 8.1.2.3. The OCD Central Office shall conduct further review and prepare endorsement to the Secretary of National Defense, as Chairperson of the NDRRM Council, who shall in turn recommend the request to the Office of the President. Release of Funds and Project implementation8.1. The Office of the President shall inform the NDRRM Council of the approval or disapproval of Project proposals. The NDRRM Council shall in turn relay this information to the concerned implementing agency or LGU. 8.2, Upon the approval of the Office of the President, the Department of Budget and Mangement (DBM) shall issue the Special Allotment Release Order (SARO) and Notice of Cash Allocation (NCA) to the concerned national government ageney. In the case of GOCCs and LGUs, the SARO and NCA shall be released through the Bureau of Treasury. 8.3. Releases from the NDRRM Fund shall be supported with an agency request and pertinent execution documents required under existing Budgetary Rules and Regulations such as Monthly Disbursement Program (MDP) as basis for the release of cash requiremenis. 10. Monitoring and Evaluation 10.1. The implementing agency or LGU shall submit Monthly Progress" report on NORRM- funded projects (See Annex 6, Table 1 for the Monthly Progress Report Template). Failure to submit this report shall be sufficient ground to deny subsequent requests. 10.2, The OCD Regional Office shall activate the Regional Project Monitoring and Evaluation Team (RP-MET) (See Annex 6, Table 2 for Project RP-MET Composition and Responsibilities), which shall submit a Field Monitoring Visit Report (See Annex 6 Table 3 Field Monitoring Report Template). This Report shall be guided by the Monitoring and Evaluation Framework to be formulated by the OCD for the purpose. 10.3, The implementing agency or LGU shall submit a project completion report to the NDRRM Council through the OCD, which shall include the following: 10.3.1. Certificate of Completion with photos or Certificate af Acceptance (if by contract) (See Annex 7 for Certificate of Completion Template); and 10.3.2. Disbursement Report as verified by the Commission on Audit (COA) Field Office. 41. Transparency and Accountability The OCD shall maintain an online database, open and freely accessible to the public, containing requests for NDRRM Fund allocation. The database shall include pertinent information on the processing of requests and utilization of the NORRM Fund (See Annex 8 for Masterlist of NDRRMF Projects). The NORRM Council shall pursue the creation of a portal for this purpose. The implementing agencies, GOCCs, and LGUs, shall submit to DBM, Speaker of the House of Representatives, House Committee on Appropriations, Senate Committee on Finance, and the ‘Commission on Audit either in printed form or by way of electronic document quarterly reports on the utilization of funds. 12, Separability Clause If any part or provision of this Memorandum is declared invalid or unconstitutional, the remaining provisions shall not be affected and shall remain in full force and effect. 13, Repealing Clause NDCC Memorandum Order No 2, Series of 1999 and all existing issuances by the NDCC and NDRRM Council which are inconsistent with this Memorandum are hereby deemed repealed accordingly. “RA 10121, Section 22. NDRRM Fund,14, Dissemination Heads of National Government Agencies, Constitutional Offices, SUCs, GOCCs, and Chairpersons of RORRMCs shall disseminate this Memorandum to all Regional and Field Offices. Local Chief Executives at the provincial, city and municipal levels shall also receive copies of this Memorandum. 15. Effectivity Clause in ‘This Memorandum shall take effect immediately. f = = = j ) = (mH =e Secretary [SMAEL D. SUENO. Secretary JUDY agitwato DswD = DILG “Vice-Chairperson for Preparedness Vice-Chairperson for Response Stier Secretary ERNESTQ M. PERNIA Secretary FORTUNATO T. DELA PENA NEDA DOosT Vice-Chairperson for Prevention and Vice-Chairperson for Rehabilitation and Mitigation and Recovery in (OSEC-17.00889 Secretary of National Defense andy ; Chairperson, National Disaster Risk Reduction and Management Council NM ONL-172022,ANNEX 1. MENU OF PROJECTS, 1, Post-Disaster. Relief, Rehabilitation and Recovery Programs and Projects a b. G 4. 2. Pre- ese enpe Repair, rehabilitation, and reconstruction of public infrastructure damaged or destroyed by natural or human-induced disasters ‘Support and assistance for resettlement of affected populations from transition to permanent sites (e.g. land acquisition, site development, and cash-based programming) Local economic recovery’ for employment and income generation and reintegration, and other capacity building projects for affected communities, among others ‘Augmentation of depleted NGA QRF isaster. Disaster Mitigation, Prevention and Preparedness Programs and Projects for LGUs Acquisition of land or lot for resettlement Site development of resettlement areas Construction of local DRR public infrastructure (e.g. multi-purpose evacuation center with women and child-friendly spaces) Construction of water catchment/storage facility Construction of Local Disaster Operations Center Retrofitting of LGU-owned buildings/structures Establishment of local integrated Early Warning System (EWS) 3. Disaster Risk Insurance Coverage of government facilities with the Government Service Insurance ‘System (GSIS), subject to the guidelines to be issued by DBM, DOF, and GSIS ‘Term used in Yolanda Comprehensive Recovery and Rehabilitation Plan (CRP)ANNEX 2, PROJECT PROPOSAL TEMPLATE FOR IMPLEMENTING AGENCIES Bete acne inca Implementing Agency Contact Person Email and Telephone Proposal ID No. (To be filled out by OCD) Date of Receipt (To be filled out by OCD) Seneca ecto Project Title Project Location Address: Total Project Cost Pho. Amount Requested —_| Php. Project Duration months Target Beneficiaries households Project Description Enumerate the objectives and expected outcomes.For Technical Design, fill out the section corresponding to the type of proposed project. Bacuenteeeemie eraen Please check all applicable items: Extent of damage and losses 1D Total 1 Partial Estimated losses: Php. Hazards 1 Hydro-meteorological 1 Geophysical Climatological 1 Others ‘Adherence to Design Standards D_ National Building Code ofthe Philippines 1B _ National Structural Code of the Philippines 1D Accessibilty Law 1D Others: Social Preparation Activities (for resettlement-related projects) 1 Awareness raising 1 Capacity building 1 Assessment People’s planning Conducted consultation with LGUs? Oo Yes Dates No ‘Supporting Documents 1. Post-Disaster Needs Assessment (PDNA) or any Calamity Damage Report with photos Hazard assessment of project location with site map from implementing agency or LGUs sourced from CSCAND* agencies 3. Detalled Engineering Design, technical specifications, technical drawings, and Program of Works 4. Certification from Head of Agency that the proposed project has not received funding from other sources 5. Documentation of consultations with concerned LGUs ‘Additional Documents for Projects Needing Land Acquisition 1. Copy of Original Certificate of Tile or Transfer Certificate of Tile (TCT) 2. Copy of appropriate pages of the latest applicable zonal valuation from the Bureau of Internal Revenue and ‘Schedule of Fair Market Values from the Municipalty/City Assessor 3. Copy of property owner’s declaration/certification of intentlexpression of willingness to sell the subject property 4. Applicable legal instrument allowing use of the land or property for the project ® Collective Strengthening on Community Awareness on Natural Disasters (CSCAND) Agencies: Philippine Institute of Volcanology and Seismology (PHIVOLCS), Philippine Atmospheric, Geophysical, and Astronomical Services Administration (PAGASA), Mines and Geosciences Bureau (MGB), and National Mapping and Resource Information Authority (NAMRIA)SECTION C.2: Technical Design foneoncy Date of consultation with any of the following Dates Concerned LGUS, ‘Communities Business membership organizations (e.g. Chamber of Commerce, Business Clubs) ‘Academe Micro, small and medium enterprises (MSMEs) Non-government organizations (NGOs) People's Organizations (POs) Others. ‘Supporting Documents 1. Work and Financial Plan with target beneficiaries Post-Disaster Needs Assessment (PDNA) or any similar report Certification from Head of Agency that the proposed project has not received funding from other sources 2. 3. 4. Documentation of consultations conducted Peete sae caras Provide a list of key officers and personnel and their roles in project management.ANNEX 3. PROJECT PROPOSAL TEMPLATE FOR LOCAL GOVERNMENT UNITS (LGUs) ecu Local Government Unit (LGU) meen Income Class Estimated LDRRMF for Current Year Contact Person Email Telephone Proposal ID No. (To be filled out by OCD) Date of Receipt (To be filled out by OCD) Sion enema ect ert Project Tile i Pre-Disaster. Disaster Mitigation, Prevention and Preparedness Programs and Projects Project Type Name the disaster/s experienced in the last 2 year (please check) 1 Post-Disaster. Relief, Rehabilitation and Recovery Programs and Projects Project Location Address: Total Project Cost Php. ‘Amount Requested Php. Project Duration, months Target Beneficiaries households Please check all applicable lems: Local Counterpart 1 Personnel D. Maintenance and Other Operating Expenses Fund/Resources 1D Equipment Others: G_Land Project Description ‘Enumerate the objectives and expected outcomes,For Technical Design, fill out the section corresponding to the type of proposed project. Race Goren rem anv Please check all applicable items: Extent of damage and losses 4. Total 2. Partial Estimated losses: Php Hazards 3. Hydro-meteorological 4. Geophysical 5. Climatological 6 Others ‘Adhered to Design Standards? 7. National Building Code of the Philippines 8. National Structural Code of the Philippines 9. Accessibilty Law 10. Others Conducted social preparation activities (for resettlement-related projects)? 1D Awareness raising 1 Capacity building 1D Assessment People’s planning Conducted consultation with communities? 11. Yes Dates 12. No ‘Supporting Documents 13. Calamity Damage Assessment Report with photos 14, Hazard assessment of project location with site map from implementing agency or LGUs sourced from CSCAND® agencies 18. Detailed Engineering Design, technical specifications, technical drawings, and Program of Works 16. Certification from the Local Chief Executive that proposed project has not received funding from other sources and that the LDRRM Fund and Special Trust Fund are insufficient to cover the project cost 17, Documentation of consultations conducted Additional Documents for Projects Needing Land Acquisition 18. Copy of Original Certificate of Title or Transfer Certificate of Title (TCT) 18. Copy of appropriate pages of the latest applicable zonal valuation from the Bureau of Internal Revenue and ‘Schedule of Fair Market Values from the Municipality/City Assessor 20. Copy of property owner's declaration/certification of intent/expression of willingness to sell the subject property 21. Applicable legal instrument allowing use of the land or property for the project ® Collective Strengthening on Community Awareness on Natural Disasters (CSCAND) Agencies: Philippine Institute of Volcanology and Seismology (PHIVOLCS), Philippine Atmospheric, Geophysical, and Astronomical Services Administration (PAGASA), Mines and Geosciences Bureau (MGB), and National Mapping and Resource Information Authority (NAMRIA)Bac orm e men Reser Date of consultation with any of the following: Communities Business membership organizations (e.g. Chamber of Commerce, Business Clubs) ‘Academe Micro, small and medium enterprises (MSMEs) Non-government organizations (NGOs) People's Organizations (POs) Others ‘Supporting Documents |. Work and Financial Plan with target beneficiaries Calamity Damage Assessment Report with photos Certification from the Local Chief Executive that proposed project has not received funding from other sources and that the LDRRM Fund and Special Trust Fund are insufficient to cover the project cost Documentation of consultations conductedBriefly describe the following Benefits ofthe project fo households and vulnerable population (e.9. women, children, older persons, indigenous Peoples, and persons with disabilities) * Reduction of identified potential social, economic, and environmental losses Please check the appropriate boxes: ‘Adhered to Design Standards? 1D National Building Code of the Philippines 1 Accessibilty Law D_ National Structural Code of the Philippines 1D Others: Conducted social preparation activities (for resettlement-related projects)? Awareness raising Capacity building 1D Assessment People’s planning ‘Supporting Documents 4. Approved LORRM Plan 2. Detailed Engineering Design, technical specifications, technical drawings, Program of Works, and photos of proposed site 3. Hazard assessment of project location with site map from implementing agency or LGUs sourced from CSCAND* agencies 4. Documentation of consultations conducted 5. Certification from the Local Chief Executive that proposed project has not received funding from other sources and that the LORRM Fund and Special Trust Fund are insufficient to cover the project cost 6. Endorsement from DOST stating adherence to standards (for early waming systems) ‘Additional Documents for Projects Needing Land Acquistion 4. Copy of Original Certificate of Title or Transfer Certificate of Title (TCT) 2. Copy of appropriate pages ofthe latest applicable zonal valuation from the Bureau of Internal Revenue and ‘Schedule of Fair Market Values from the Municipality/City Assessor 3. Copy of property owner's deciaration/cetication of intent/expression of wilingness to sel the subject property 4.__Applicable legal instrument allowing use of the land or property for the project Deseo cn alist of key officers and personnel and thei roles in project management. Describe how the project will be sustained after NDRRM Fund assistance in terms of polices, plans and resources. ‘Collective Strengthening on Community Awareness on Natural Disasters (CSCAND) Agencies: Philippine Institute of Volcanology and Seismology (PHIVOLCS), Philippine Atmospheric, Geophysical, and Astronomical Services Administration (PAGASA), Mines and Geosciences Bureau (MGB), and National Mapping and Resource Information Authority (NAMRIA)ANNEX 4, REVIEW AND APPROVAL PROCESS OF REQUESTS FROM IMPLEMENTING NATIONAL GOVERNMENT AGENCIES Office! Indicative Person Timeline Responsible (Working days) | Refer to | concerned, - 1 OCD Regional | > No —> OCD Radio coco 1S days | validate the — | rojct Evaluate and ocD recommend to ‘OCD National Office Conduct, ocp | further review National Endorsement Sanh ~ Recommend Biep2) | een con 10 days President Note: The Office of Civil Defense (OCD) shall regularly provide feedback on the status of request of concerned implementing agency.ANNEX 5. REVIEW AND APPROVAL PROCESS OF REQUESTS FROM LOCAL GOVERNMENT UNITS (LGUs) office! Indicative Person ‘Timeline Responsible (working days) 10days RPVET 40 days Endorsement L Step 3 eee ere ‘ocD/OND todays President Note: The Office of Civil Defense (OCD) shall regularly provide feedback on the status of request of ‘concerned LGU.Table 1. Eligibility Criteria of LGUs omen Eligibility eM Meme atn ia) SSM OES igation, Pre\ s Programs and Pr 1 LGU was affected bya disaster inthe | © LGU rank based on the LGU Prioritization LGU Elgibiliy |" current year or in the two preceding years | Composite Index (See Annex 5.1) 5 Proposed project has not received 1B Proposed project has not received funding from other sources funding from other sources. 1 _LORRM Fund and the amount deposited in the Special Trust Fund are insufficient to cover the cost of the proposed project 3 LDRRM Fund and the amount deposited in the Special Trust Fund are insufficient to cover the cost of the proposed project, The proposed project is consistent with the Local DRRM Plan Financial Management | 71 No COA adverse opinion in the latest No COA adverse opinion in the latest Capabilly ‘Audit Report Audit Report Table 2. Infrastructure Project Evaluation Criteria Feasibility DRRM Considerations eras Project design with build back better standards Lanner Follows applicable national government standards (i.e. National Building Code, DOST Seton Standards for Early Warning System, gender mainstreaming) Sufficient mitigation measures vis-2-vis the hazards Follows national government pricing standards. Guru Seen Project cost includes expenses for risk mitigationANNEX 5.1 LGU PRIORITIZATION COMPOSITE INDEX Priority LGUs will be determined based on scores in their (1) risk profile (indicated in yellow), (2) income class (indicated in green), and (3) disaster preparedness and transparency (indicated in blue). iW meas wl geophyaea haan eaeeeon es each era aps ea casi gn Valero Population Impact High Population Densty (Max Score = 20) } = High Vulnerability, | Socioeconomic impact High Poverty incidence | (Max Score = 20) | = High Vuinerabilty Score Income Class Low income Ciass (Max Score = 10) = Low LORRM Fund | " Performance in Disaster Has DILG Seal of Disaster | Preparedness Preparedness ie | (Max Score = 10) = High Performance | Compliant to DILG Seal of Good ee ami ened nee ‘Scoring will be based on the criteria and indicators below: ca Criteria and Indicators, ‘A,_ VULNERABILITY. 1._Geographic Vulnerability (00ST) + Located in areas with geophysical hazards 70 «Located in Major River basins 70 + Coastal City’Municipality 10 2,_ Population impact (PSA) + Population Density > National Average '3,_Socioeconomic Impact (PSA) = Poverty incidence > National Average 20 B._LGU Glass (DOF-BLGF) or 6 class a class +3 class = 2 class: = 1 class C._DISASTER PREPAREDNESS (DILG) D._ TRANSPARENCY (DILG)ANNEX 5.2. REGIONAL PROJECT VALIDATION AND EVALUATION TEAM (RP-VET) COMPOSITION AND FUNCTIONS A. Composition fer) is ecaiorcs Evaluating, Pray Gesceceie nary Ta Post-Disaster: Relief, Rehabilitation, Recovery and Reconstruction Projects Repair, rehabilitation, and reconstruction of local public DPWH, NIA, DepEd, infrastructure damaged or destroyed by natural or human induced DOH, NEDA, DENR- disasters MGB, OCD ‘Support and assistance for resettlement of affected populations NHA, DILG, DPWH, from transition to permanent sites (i.e. land acquisition, site DOST, DENR-MGB, development, and cash-based programming) ocD Local economic recovery* for employment and income generation ‘and reintegration, and other capacity building projects for affected DILG, peas DA, ‘communities, among others Pe ROgi coca toim ee citenenhacrucgeaae nee uchao es DILG, NHA, DOST, 1, Acquisition of land or lot for resettlement DENR OCD, DENR-MGB DSWD, DPWH, NEA, | 2. Site development of resettiement areas NHA euul ace 3. Construction of focal DRR public infistructure (Le. multi-purpose | evacuation center with women and child-friendly spaces) PICT | Bowe: Deve. Oca) | 4. Construction of water catchment/storage facilty DA DPWH, DILG, OCD 5. Construction of Local Disaster Operations Center DIL meme meee DPWH, DENR-MGB, 8. Retrofiting of LGU-owned buldingsistructures Die pha 7._ Establishment of local integrated Early Warning System (EWS) Dost DILG, OCD, PRE Disaster Risk Insurance Coverage of government facities esis DOF, DBM * Term used in Yolanda Comprehensive Recovery and Rehabilitation Plan (CRP)B. Functions Regional Garett) hires Serve as Secretariat Activate RP-VET, identify lead and participating agencies by project Evaluate project eligibility Check completeness of documents Inform LGUs if tis not eligible or if there are lacking documents Participate in project validation and evaluation Consolidate agency inputs and finalize the project validation and evaluation report ‘Submit project evaluation report and supporting documents to OCD Central Office Track LGU proposals and update LGU on status of requests Provide technical assistance fo LGUs, as necessary Cie! (pret Take the lead in project validation and evaluation * Coordinate with OCD on project validation Gl ain * Prepare project validation and evaluation reports and submit the same to the eae concerned OCD regional office * Disseminate agency requirements for DRR project evaluation * Provide technical assistance to LGUs, as necessary Gears ES * Support the lead evaluating agency in the validation and evaluation of projects "Provide technical assistance to LGUs, as necessaryANNEX 5.3. RP-VET EVALUATION REPORT TEMPLATE FOR LGU REQUESTS Project Title Province/City/Municipality, Region 1 Post-Disaster. Relief, Rehabilitation, and Recovery Pre-Disaster. Disaster Mitigation, Prevention and Preparedness (To be filled out by OCD) Project Type (please check) Proposal ID No. Date of Transmittal to OCD National (To be filed out by OCD) Php. Amount Requested te ec stele eet ie Prine: Qieuretcy Project Proposal Location Map PROJECT EVALUATION 1 Technical Evaluation 1 Financial Evaluation OVERALL RECOMMENDATION 1D Approval 1 Disapproval ‘Other Recommendations: Technical Review by: Name Name Designation, Agency Designation, Agency Date: Date: Recommended by: Name Designation, Agency Date:ee eet) Pero eter Geert al eaten) ier EOerCRcy Beas Preity ajejdwies podey sseBoug Joolorg AjyUOIN * e1qeL NOLLWN1VAA CNV ONINOLINOI "9 XANNVTable 2. Regional Project Monitoring and Evaluation Team (RP-MET) Composition and Responsibilities aires) ese ‘The Office of Civil Defense as Chairperson and Secretariat of the Regional DRRM Council Validate quarterly progress reports . CSO, Private Sector Representatives of the Conduct quarterly site visits Regional DRRM Council Recommend measures to address Concerned NGA, if LGU-implemented implementation issues . Concerned LGU, if NGA-implemented Table 3. Field Monitoring Visit Report Template Coa Cet ety Actual accomplishments vis-a-vis targets based on Program of Works Project Status = Reasons for deviations or issues encountered = Actions taken by proponent RP-MET Findings and Recommendations (Sera rtea Ete ‘Note: Geo-tagged photos aise Perna)Annex 7. CERTIFICATE OF COMPLETION TEMPLATE Date CERTIFICATE OF COMPLETION PROJECT TITLE LOCATION CONTRACTOR This is to cerlify that the above-stated project has been satisfactorily completed on (date) in accordance with the Plans and Specifications of the Contract. This certification does not relieve the Contractor of his obligations and responsibilities in undertaking repair works on any defect or failure that may occur in any section of the project during the one year defects liability period starting from the date of completion as herein stated. Neither is he relieved of his obligations and responsibilities pursuant to the provisions of R.A. 9184. ‘Head, Implementing Office Conforme: Contractor Attachment: Photoswaa fe SS corr 09.090 01 | Cnet eM ESs} Poca ear! TESIOE] Cre RSE C Ete) EC) Tse rh gS) ainamy |p /ocee |) Sova aed Pec] s}o0fold JINNYGN 50 3S1H10}SeI “8 XINNV