IPS Annual Membership Board Meeting Agenda

July 28th, 2010

2:00-4:00 Wendnesday
Terah Gordon's Home 35444 Santa Rosa Drive Yucaipa 92399
MISSION STATEMENT:
Inland Preschool will instill a love for God and learning in each child and their parent using a safe, caring, and creative
environment.
Mission Statement: CCPPNS is a community of parents and educators committed to teaching and inspiring
families through parent involvement and mutual support.

Meeting Protocol:
 Take responsibility for your participation
 Speak respectfully
 Let each other finish speaking before jumping in
 Expect disagreements
 There are no bad ideas
 Actively and sensitively support each other to provide input
 A quorum of 50%  plus one of board members is required to vote on an agenda item
Please read the "Standing Rules of your Job Descriptions" prior to this meeting!  Please remember the
Executive board makes the motions and votes on the agenda items.  The director, staff and the committee
chairs make recommendation to the board.  Thank you!  If you have a Roberts Rule Book please share it
among each other especially over the summer!  If you are a board member and have not read Roberts Rule
Book please do so over the summer (it can be checked out of the Library or purchased from Amazon.com)
2:00pm
 Secretary Report:  Minutes Approved 6/1/2010
 Annual School Calendar:  October 4th Holiday Action (School Calendar will need first to be approved by ILCS Secretary/
Then with Pastor Ted) with Director/Orientation Agenda to be finalized with Director/President August 19th: Alumni
Directory, 2010-2011 Directory (pictures), Newsletters (email)/ Orientation Talk:  Kelly
 Treasurer Report:   Spanish Instructor payment-discount/Pay Scale Update report/ Mari's Summer Bonus
Action/Child Care Manager System Action/ Orientation Talk/ Budget for CCPPNS Convention/Scholarship
Application Action :
Convention 2011: Marin Council is hosting: April 1-2, 2011, San Rafael at the Embassy Suites. Schedule is
set, theme is Children in Nature. There will not be a Thursday night reception as Embassy Suites has its own
reception in the evening. There will be a Friday morning ice breaker by Sharron Krull on Play to get people
moving; workshops; lunch keynote; A school tour in the afternoon to two schools will take the place of the
progressive dinner where hor d’oeuvres and appetizers will be served; this will run approximately 2:00-5:30ish.
Friday night will be a Director’s dinner and other attendees can sign up in advance for Friday night tours of the
area. There’s a lake around the hotel with lots of natural elements. There will be buses to outdoor workshops on
Saturday including one to the Marin Headlands Institute. Saturday lunch keynote is being slated. Party and
awards Saturday night. Child care room has a huge window and all outdoor activities will include the children.
Children and Nature Network is being considered as one of the keynote speakers. Marin has two reps per school
to help with creating the convention:  Marianne
 President Report: Employee Hire/Fire Policy Action/ Action Plan finalized (if any changes from staff)/Staff
Expectations, Hire/Fire Policy discussion/ Grant updates Thursday, June 17, 2010. It is anticipated that
recommendations will be presented to the Commission for approval on Thursday, July 22, 2010.
Contract finalization is anticipated to occur from June 17 – July 31, 2010.
o  Bylaw Amendment: 
2010 By-law amendment Suggestion
1.       Article XIX, Section 8
a.       A deposit of one-half month’s tuition for each child, in addition to the
regular tuition, may be required upon enrollment. This deposit to be called
a “security deposit,” and  is refundable within 30 days of unenrollment
 from IPS via conclusion of school year or when a two week written notice
is given to the Director and all fees charged to account are paid. Otherwise,
security deposit will be forfeited to pay any outstanding fees on account. 
Any withdrawal of  membership after January 1st but prior to the
conclusion of the school year, automatically forfeits the security deposit.

Anticipated contract implementation period will be August 1, 2010– January 31, 2012, Summer
Projects/Southern Area Board Meetings:
SAB 2010-2011 Meeting Schedule
Sept: 25, Castro Valley; 10-1 Sept: 11,Westchester (South Bay), 11:30-2
Nov: 13, location TBA, 10-1 Nov: no meeting
Dec: no meeting Dec: no meeting
Jan: 22, location TBA, 10-1 Jan: 15, LA council, 10-1
Feb: meeting & luncheon is in March Feb: 5, meeting/luncheon, TBA,10-1
Mar: 5 meeting & luncheon, location TBA, 10-1 Mar: no meeting
Chris Cajski- CCPPNS President: 
Chris’s cell phone is 925-588-5965.
Jane Walker- Vice President South
Heidi Inouye Steiner- Advisor/In House South
Joyce Woodruff- Finance South
Beverly Slocum- Treasurer (stopped by)*
Eileen Lucas- Resources South (stopped by)*
Council Representatives Present:
Debbie Johnson- San Gabriel Valley Council
Fernando Martinez- Orange County Council
/Orientation Talk:  Terah
 Vice President: Present a Registration Packet!  Membership Assistant:  Action Registration update, Tour Dates for
Marketing for next year/ Churches to visit for Marketing/Registration Plan for next year/Orientation Talk:  Lacie
 Representative: Singing Performance Confirmation with Pastor Last Sunday of September:  Picnic?: Tammy M.
Committee Reports:
 Historian: Committee Time line/Any other Committee Report/ Committee delegation of responsibility/ Orientation
Talk:  Karen
 Maintenance:  Summer Projects/  Committee delegation of responsibility report/ ILCS Maintenance Day Contract
and Orientation Talk: Melanie
 Personnel: Goal for next year.  Time line given to board/Committee Wrap up report/Committee Member Phone
list updates/ Committee delegation of responsibility/Orientation Talk:  Amity
 Fundraiser:  Goal for next year. Time line given to board/ and  Annual Fundraising Schedule  Action. / Please
have this calendar sent to ILCS PTO President Karen Brown <kbcupcakes@aol.com> before this meeting for
approval; Committee Wrap up report/ Committee delegation of responsibility/Orientation Talk:  Alyssa
Director Report: Mari

 Teacher Conference Reports (please post on Google Docs any goals for implementation of what was
learned)/Component 3 from the Community Licensing/ and Visit to San Pedro (please have some report/goal
from visited posted on google docs)  Reports printed and given to Kelly during the board meeting.
 Director Luncheon for CCPPNS date and time!
 Refresh Grant

 Suggestions Box Slips Read

 Orientation Manual/timeline For Staff:  Staff Expectations/Information to staff on how school is
governed Hire/Fire Policy given and NAEYC Code of Conduct signed with contract.
 Summer Play dates August:18-19th 10pm-12pm(Secretary to make up fly-er) and Date scheduled with Pastor to
go over the Annual 2010-2011 School Calendar of Events
 Thank you cards First Five/CCPPNS/City of Calimesa Council:  During the summer months Council is meeting only
once per month rather than twice.  Our next meeting will be August 2, 2010 and the September meeting will be
held on September 20, 2010.  Let me know if you have questions, or need further assistance.
 New Life Christian Singing Performance Sept 26th/potluck?
 Staff Conference Recommendations and goals for next year.
 NAEYC Accreditation: 
Sierra Madre is currently undergoing NAEYC Accreditation process. Debbie Johnson of Hastings Ranch has
been very helpful. If anyone is considering accreditation, we are happy to share experiences. (Please let us
 know if your staff would welcome this process and if one staff member in particular is interested in making this
connection with Debbie?
 Newspaper Ad for 501c3/grant awarded
 Calendar/Curriculum-Projects plan/Spanish/Ms. Hannibal animal visits/Play Dates/Books that you need to
purchase/Science and Sensory dates.
 Teacher Contracts/NAEYC Code of Conduct given to Board Secretary:  Copy
 Assessment tool/Inservices:  Action
 Additional Work Approved for Mari:  Action
 Web pages
Assistant Director Report:  Tiffany
 Bible Curriculum:  Time line (if you need anything scheduled for Chapel speakers and or props/outfits
bought or made)
 4:00pm - Adjourn
 Check out the new blog! http://inlandpreschoolpractice.blogspot.com/
See you all soon!