RECORD OF PROCEEDINGS

MINUTES OF A REGULAR MEETING OF THE BOARD OF

DIRECTORS OF THE CHERRY CREEK VISTA SOUTH
HOMEOWNERS ASSOCIATION

Held: Monday, September 20, 2010 at 7:30 p.m., at 6535 S.

Dayton St., Suite 1050, Greenwood Village, CO.

Attendance A meeting of the Board of Directors of the Cherry Creek Vista

South Homeowners Association was held. The following
Directors were in attendance:

Brendan Adams
Pam Lukes
Tammy Damrath
Jacqueline Murphy
Priscila Gross
Michael Woodworth

Excused absence: Cliff Corkill and Jane Hall

Also present were: residents Darlene Beals, Valerie Watts, Cindy

Kerstetter, Mark Rice, and South Metro Fire District Station 38
representatives.

Call to Order Director Lukes noted that a quorum of the Board was present and
called the meeting to order; the agenda was approved.

Public Comment Ms. Watts advised she has used a cost effective tree trimming
service and inquired about recommeding the service to her
neighbors. The board advised that it could not at this time
sponsor a vendor on its website, but Ms. Watts could certainly
pass out cards to neighbors, noting the low rates. The board
discussed hosting a “curb appeal” workshop with willing local
vendors and starting a “yard of the month” award program as an
incentive for homeowners to do landscaping improvements. The
board also discussed forming a “hardship subcommittee” to help
serve residents who are unable to perform maintenance on their
front yards due to illness or other hardship. These items will be
referred to Director Corkill to be included on the agenda of the
Covenant Committee currently in formation.

Mr. Rice expressed support for the board establishing mandatory

covenants with lien enforceability. Mr. Rice also recommended
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that the board poll members regarding their top 3 areas in which
they would like to see CCVSHOA focus in 2011. Director
Adams will conduct this poll via the website. The board advised
Mr. Rice that in response to resident feedback at the July meeting
regarding concerns about covenant enforcement, Directors Lukes,
Corkill and Murphy met with HOA Manager, John Field, of
Management Specialists Inc. Mr. Field advised that based upon
our budget we would not be able to engage MSI for covenant
enforcement services, and in his 25 years of managing HOAs, he
has not observed a successful campaign for changing voluntary
covenants to mandatory. He did, however, recommend that that
the board formally propose contracting with the CCV Park and
Recreation District for covenant enforcement services, as this is
now feasible under State law governing special districts.
Director Corkill is working on this proposal. The board also
discussed obtaining a ballpark estimate for attorneys fees were the
board to pursue (following community polling and further
consideration), a campaign for changing to mandatory covenants.
This will include Director Adams consulting with former
Director Buchalter who headed a covenant revision campaign
previously.

Director Lukes advised that High Plains Elementary is seeking a

crossing guard (paid position) for the intersection at Maplewood
and Havana if anyone knows of someone who might be interested
in applying. This will be posted on the website.

The Station 38 Lieutenant introduced his crew members and

stated that the SMFD Chief is encouraging the various stations to
attend HOA meetings for their jurisdictions to become more
involved in their respective communities.

He also reviewed the potential impacts on SMFD’s ability to

maintain current service levels if 60-61-101 pass at the November
election. These include firefighter layoffs and possibly shutting
down service by special teams (e.g., Station 38 dive team for
Cherry Creek Reservoir). He answered questions from the
Directors about the impacts.

Adoption of Resolution in Following discussion and upon motion, second and approval by
Opposition to 60-61-101 Directors Lukes, Murphy, Gross, Woodworth and Stock
(Directors Damrath and Adams abstained to be able to further
review the measures), the board resolved to formally oppose
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60-61-101.

Approval of Minutes Following discussion and upon motion, second and unanimous
approval, the Board approved the minutes of the July 12, 2010
minutes.

Treasurer’s Report Mr. Adams circulated the most recent financials and solicited
questions from the Board, noting that the fund balance is
currently at $16,000, which includes $2422 in entrance project
donations. The board requested Director Adams explore the
feasibility of adding pay pal to the website as an additional
means of dues collection. Director Adams will report back on
this at the November meeting.

Vice President’s Report Due to Director Corkill’s absence, the board requested a written
report from Director Corkill regarding pending and new
covenant control issues and the status of the formation of the
Covenant Control committee. The board noted that contact
information for Mr. Rice and Ms. Watts will be sent to Mr.
Corkill so they can become part of the Covenant Committee.

Following discussion and upon motion, the board approved the

draft bylaws as amended (with Director Gross abstaining to be
able to further review the bylaws draft).

President’s Report Director Lukes requested a presentation by Director Gross

regarding final fundraising totals and revised plans for the
entrance project based on CCVPRD’s commitment to participate.

Director Gross reported that the Baskin Robbins and Noodles &
Co. fundraisers collectively raised a total of $374, bringing the
total entrance project donations to just under $3,000.

She also reported that CCVPRD at its September 16, 2010 board
meeting accepted a proposal from JBK to: (1) remove the junipers
at Maplewood and Havana; (2) install new landscaping per JBK’s
proposed drawings; and (3) perform ongoing maintenance for the
two entrance tracts. CCVPRD further granted permission for
CCVSHOA to install cast metal lettering onto the brick wall at
Orchard and Havana and the two locations at Havana and
Maplewood, subject to final review of the selected materials and
form of contract with Fast Signs of Greenwood Village. The
estimate for the cast metal lettering is approximately $5700 and
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was procured because of: (1) mixed feedback from the

community on the initial proposals for revised signage; (2) cost
effectiveness and long term durability; and (3) because it is in
keeping with neighboring brick wall signage.

Director Gross indicated the current proposal for the median

includes JBK addressing the current hardscaping and
transplanting of the drought tolerant grasses lengthwise in
accordance with their proposal to CCVSHOA for a cost of $800,
and potential installation of a new streetlight. Ms. Watts
volunteered to contact Mr. Salazar of Xcel to confirm whether the
streetlight is scheduled to be replaced or refurbished as part of
Xcel’s regular maintenance program, or in the alternative, pricing
for a new light similar to the new streetlight installed in the
median at Orchard Gate. Ms. Watts will provide this
information to Director Gross.

Based on the cost estimates for the main entrance project, the
board determined to designate as Phase 2 of the entrance project,
removal or refurbishing of other incorrect signage in the
subdivision (e.g., Orchard and Lima).

Ms. Murphy reiterated her recommendation for a community

meeting specifically to review board plans and timeline for the
entrance project install within the next 2 weeks.

Following discussion and upon motion (including 2 friendly

amendments to Director Damrath’s original motion), the board
approved: (1) allocating $7,000 of the fund balance to the
entrance project and (2) authorizing the entrance project
committee to: (a) negotiate the contracts for Fast Sign’s
installation of the cast metal lettering and JBK’s work on the
median; (b) coordinate the community meeting; and (c)
coordinate the CCVPRD landscaping install, all subject to the
community meeting feedback and final costs for the streetlight
replacement.

Secretary Matters Ms. Murphy advised she would secure adequate space and final
date and time for the community meeting, and provide details
regarding a holiday format for the November board meeting.

Board Representative Due to Director Hall’s absence, Director Lukes will request
Reports/Other Matters Director Hall provide a written update regarding airport noise
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Scheduling of Next Meeting
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RECORD OF PROCEEDINGS
meeting status, to be posted on the website by Director Adams.
Director Stock agreed to attend the next ACORD meeting on
October 4, 2010 at 7:00 p.m. Director Stock departed the
meeting at this time.
Following discussion and upon motion, second and approval by
Directors Lukes, Murphy, Gross and Woodworth, with Directors
Damrath and Adams voting nay, the Board approved a payment
not to exceed $1,250 to place Directors and Officers insurance for
2011. The board will explore adjusting the deductible to
decrease the premium.
The board discussed meeting every other month to mitigate the
length of each board meeting. The board determined to meet
November 4 at 7 p.m. and January 6 at 7 p.m. Ms. Murphy
indicated library meeting space may not be available due to the
election season, but an alternate location will be secured. The
Board also determined to hold its holiday party the evening of
December 16 at the Murphy home.
There being no further business to come before the Board, and
upon motion duly made, seconded and unanimously carried, the
meeting was adjourned.
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