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EXAMINATION MANAGEMENT SYSTEM (EMS) - DOC
ABOUT EMS
The Examination Management System is online centralized Software for Registration of Students in
various Departments of University of Jammu. It enables the users to enter the data from remote
location and facilitates the enrolment.
The Examination Management System is also a utilitarian online tool which enables the user to enter
student awards error free.
HOW TO INSTALL
The following steps are to be followed to install Examination Management System to the system.
1. Open internet explorer and type http://192.170.6.195/trycab1/publish.htm in the address
bar. The following screen shall appear:
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2. Click on the install button encircled at “1” and follow the instructions as provided by the
system. It will install the required software on the machine.
3. Then click on the link launch encircled at “2” highlighted in blue colour & underlined.
4. It will install EMS on the machine.
The user is required to enter the Username and Password as provided by the Administrator.
Various menu options shall get highlighted as shown in the following screen. These menu items are
subjected to the permission of the Administrator and only those items are being highlighted which
are essentially required by the user.
Steps:
Click on Student menu Student Profile Add
The following screen shall appear
1. To search a particular record of the student, select the appropriate college, session.
Roll no., Registration no., Name, Father’s Name etc. and click Search button (This
condition is applicable only if the student’s profile already exists).
2. To add a particular record of the student, select the appropriate college and session
and click Add button. The following information will appear after clicking the Add
Button.
a) Tab - “Particular”
In the above window, the user needs to enter the profiles and particulars of the fresh students who
are to be enrolled later in a particular semester. The details of the students’ profile include student’s
Name, Father’s name, Date of Birth, Address, Gender, Religion Caste, Nationality, etc. And after
putting in the requisite information.
b) Tab - “Registration No.” (if applicable)
Receipt details
This tab allows the user to furnish information about the registration receipt details while
registration of a student and also mention the amount and date of receipt.
For this, the user requires to follow the following steps:
The user is required to furnish details abut the students’ previous qualifications. The information
required includes:
i. Previous Course
ii. Roll No.
iii. Year of Passing
iv. Board/University details
v. Result
vi. Marks obtained
vii. Maximum Marks
viii. Division
Add Button
Migration Details tab allows the user to enter the migration details of those candidates who have
migrated from any other University and seeking admission in University of Jammu. The details to be
furnished include:
i. Migration No.
ii. Date of issuance of Migration No.
iii. University/Board Name
iv. Remarks
v. Objections
After entering all the details (which ever applicable) like student particulars, Registration receipt
details, Previous qualification details and Migration details, click the Add button to complete the
process.
Steps:
Click on Student menu Enrollment Add
The following screen shall appear:
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Select the Course/Paper as per syllabus & click Add Enrollment to process the enrollment.
Optional Papers
Add Enrollment to
finish the process
Tabulation of Marks is a dual process of data entry at user level which enables the users to
enter, modify, view and verify marks from remote location (computer).
The above shown screen will be required to put-in the requisite information about:
• Faculty
• Course Level (UG, PG, M.Phil. etc)
• Subject
• Schedule
• Course
• Part (Semester)
• Paper
• Paper Type (External/Internal)
• College Name
• Group
After selecting the information required, press Enter Marks button to proceed further for entry of
marks. After pressing the Enter Marks Button the following screen shall appear:
List of Roll No. shall be displayed according to the Enrollment already done.
The user is required to enter marks according to their corresponding Roll. No. for selected paper.
After finishing the respective entry of marks, the user shall press Execute button to proceed further.
The same process is repeated for all the papers for which Internal Assessment marks are needed for
theory & practical.
The following screen shall appear where the user required putting in information regarding the paper
for which the marks are to be modified:
Enter Marks
Button
After giving the information regarding the paper whose marks are to be modified, select Enter
Marks button to proceed further. The following screen shall appear:
Execute button
Here the user can alter the already entered marks and modify them after pressing Execute
button to finish the process for selected paper. The user can select the other paper in the same way
by pressing Select Syllabus button.
Verification of marks:
Verification of marks is the process by which user finalizes the entry of marks indicating that
no further modification will be possible and the user can take a final printout to be sent to the
Evaluation section for processing.
After verification of marks, a locking No. shall be displayed on the printing of marks which
otherwise is not available. Users are requested to sent the printout of the Award Rolls dully signed
by the teacher In-charge and other formalities are taken care of earlier.
REPORTS
1. REGISTRATION RETURN
Click on Reports menu Examination Registration Return Registration Return List
Add Button
Here the user is required to select the schedule details like Faculty, Course, Subject and Schedule.
Updated on 17th February, 2010
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After this, the user has to Enter Course Details like Course and Part/Semester and then press
Add button and then Execute Button. The report for the selected Schedule of students shall appear
on the screen and the user can print a copy of it & also can save it in different formats like .pdf, .doc,
etc.
Add Button
Here the user is required to select the schedule details like Faculty, Course, Subject and
Schedule.
After this, the user has to Enter Course Details like Course and Part/Semester and then press
Add button and then Execute Button. The report for the selected Schedule of students shall appear
on the screen and the user can print a copy of it & also can save it in different formats like .pdf, .doc,
etc.
Before sending the RR (if applicable) & Examination form List to the respective
Examination Sections, the user has to lock the examination form indicating that there is no
further enrollment.
Search Button
Locking Date
The above shown screen will be required to put-in the requisite information about:
• Faculty
• Course Level (UG, PG, M.Phil. etc)
• Subject
• Schedule
• Course
• Part (Semester)
After putting in the requisite information, Click on Search Button for proceeding further. Then
Check the Check box “Lock Examination Form for above Schedule”. For finishing the process put
the current date and press Add button for finishing the process.
The above shown screen will be required to put-in the requisite information about:
• Faculty
• Course Level (UG, PG, M.Phil. etc)
• Subject
• Schedule
• Course
• Part (Semester)
• Paper
• Paper Type (External/Internal)
• College Name
• Group
Note: The user has to select the Group according to the strength of the students. If the students
exceed the number above 200, then the user has to select item “2” from the Group and if the student
strength is more than 400, the user shall select item “3” from the group and so on.
After giving the required details, click on Print Report button to print the report pertaining Award
Rolls.