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Call for the host of the 14th IPSF Pan American

Regional Symposium 2020


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Call for the host of the 14th IPSF Pan American Regional Symposium 2020

The IPSF Pan American Regional Symposium (PARS) is the key regional event of the Pan American
Regional Office (PARO) as part of the International Pharmaceutical Students’ Federation (IPSF).
IPSF PARO is calling for interested member organizations to host the 14th Pan American
Pharmaceutical Symposium in 2020.
The IPSF PARS is a 5- to 8-day international event held annually for pharmacy students and
recent graduates especially in the Pan American region. The program includes, but is not limited
to, an official opening ceremony, the IPSF PARO Regional Assembly, symposia on topics of
pharmaceutical interest and of scientific and educational nature, meetings and workshops, a
pre-PARS training program and many social events. All organizations that have been IPSF
members for at least one year in the Pan American region can bid to host the event.

Please notify the IPSF PARO Regional Working Group (RWG) (at secretary@paro.ipsf.org) of
your intention no later than June 15 2018, 23:59 (11:59 pm) GMT-5 (Trujillo, Peru time).

Things you must know if you wish to host a future IPSF PARS:

 The bid for hosting the IPSF PARS 2020 will be made during the 16th IPSF Pan American
Regional Assembly in Trujillo, Peru. The bid should include a presentation with
information such as a provisional budget, expected maximum number of participants,
possible IPSF PARS venues, and tentative dates.
 The finances of the IPSF PARS are totally independent from IPSF and shall be handled by
the organizing member association.
 No profit shall be generated from this event. Any excess funds from the event will be
treated according to the IPSF Domestic Rules (Article 8, Point 6 l-O.).
 The budget shall also cover the registration fee of one IPSF Executive Committee member
and all of Regional Working Group members, IPSF PARO partners, speaker
accommodation and transportation during the event, tokens of appreciation for speakers
and judges, as well as prizes for the Professional Development competitions and/or the
Poster Exhibition.
 The event registration fee shall include accommodation, meals, and transportation
during the event and should not be above 55 Euros per night for the first registration
period.
 It is strongly recommended that the accommodation should be cheap and basic but also
clean, safe and comfortable for all delegates.
 Technical aids such as computer equipment and Internet as required for the smooth
running of the IPSF PARS should be made available.
 If your bid is selected, you are required to sign an Event Agreement contract with IPSF.
Please read Article 8 of the IPSF Domestic Rules and Appendix III of the IPSF Constitution very
carefully. These documents can be obtained from the IPSF PARO Secretary.
The host is required to work closely with the IPSF PARO Regional Working Group who shall
supervise the planning and organizing of the IPSF PARS. The host will be required to submit
updates and reports whenever required and requested by the IPSF PARO Regional Working
Group. Other responsibilities include:

 The responsibilities of the Chairperson of PARS are to coordinate the Reception


Committee (RC), the group of people that will be of assistance in organizing the event
with you. The Chairperson of PARS will be in charge of the organization of meetings with
the established RC, which includes coordinating all aspects of the event and tackling the
obstacles that the event will face as well as internal problems such as disagreements or
discouragements.
 The Chairperson will first present the bid for hosting the event, during the Regional
Assembly at the 12th Pan American Regional Symposium in Trujillo, Peru
 Furthermore, the Chairperson is part of the Regional Working Group (RWG) and is in
charge of reporting the progress of the event and the activities, but should also
participate in giving opinion on matters related to the RWG and the decisions taken by
it. The Chairperson has also to write a formal report of the activities and present to the
Executive and be responsible for any issues related to the Pan American Regional
Symposium.
 The meetings with the Reception Committee are suggested to occur at least once every
two weeks in the beginning and according to the progress of work and the arrival date of
the event, with the meeting varying from once or twice per week, with approximately
two hours per meeting.
 The Chairperson is responsible to make contact with the other members of IPSF, such as
the IPSF Treasurer, IPSF Secretary-General, PARO Secretary, Chairperson of the Pan
American Regional Office, Chairperson of Professional Development, Chairperson of
Public Health and many others as needed in order to provide some activities that may
occur during the event.
For any further information, please contact the IPSF PARO Secretary at
secretary@paro.ipsf.org.