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1996

The Institutionalization of Institutional Theory


Pamela S. Tolbert
Cornell University, pst3@cornell.edu

Lynn G. Zucker
University of California - Los Angeles

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The Institutionalization of Institutional Theory
Abstract
[Excerpt] Our primary aims in this effort are twofold: to clarify the independent theoretical contributions of
institutional theory to analyses of organizations, and to develop this theoretical perspective further in order to
enhance its use in empirical research. There is also a more general, more ambitious objective here, and that is
to build a bridge between two distinct models of social actor that underlie most organizational analyses, which
we refer to as a rational actor model and an institutional model. The former is premised on the assumption
that individuals are constantly engaged in calculations of the costs and benefits of different action choices, and
that behavior reflects such utility-maximizing calculations. In the latter model, by contrast, 'oversocialized'
individuals are assumed to accept and follow social norms unquestioningly, without any real reflection or
behavioral resistance based on their own particular, personal interests. We suggest that these two general
models should be treated not as oppositional but rather as representing two ends of a continuum of decision-
making processes and behaviors. Thus, a key problem for theory and research is to specify the conditions
under which behavior is more likely to resemble one end of this continuum or the other. In short, what is
needed are theories of when rationality is likely to be more or less bounded. A developed conception of
institutionalization processes provides a useful point of departure for exploring this issue.

Keywords
institutional theory, organizations, behavioral research, institutionalization, processes

Disciplines
Organizational Behavior and Theory

Comments
Suggested Citation

Tolbert, P. S. & Zucker, L. G. (1996). The institutionalization of institutional theory [Electronic version]. In S.
Clegg, C. Hardy and W. Nord (Eds.), Handbook of organization studies (pp. 175-190). London: SAGE.

Required Publisher Statement

Copyright held by SAGE. Reprinted with permission.

This article is available at DigitalCommons@ILR: http://digitalcommons.ilr.cornell.edu/articles/423


1.6
The Institutionalization of
Institutional Theory

P A M E L A S. TOLBERT A N D L Y N N E G. ZUCKER

Since the publication of Meyer and Rowan's both a process and a property variable. Perhaps
(1977) classic article, organizational analyses because her work was cast in a small groups
based on an institutional perspective have setting, however, a process-based approach to
proliferated. Work sharing the banner of insti- institutionalization has not been followed in
tutional theory has investigated a wide range of most organizational analyses. Instead, institu-
phenomena, from the spread of specific person- tionalization is almost always treated as a
nel policies (Tolbert and Zucker 1983; Baron et qualitative state: structures are institutionalized,
al. 1986; Edelman 1992) to the fundamental or they are not. Consequently, important quest-
redefinition of organizational missions and ions of the determinants of variations in levels of
forms piMaggio 1991; Fligstein 1985) to the institutionalization, and of how such variation
development of domestic and international might affect the degree of similarity among sets
policies by government organizations (Strang of organizations, have been largely neglected.
1990; Zhou 1993). Ironically, however, the insti- In this chapter, we address these questions by
tutional approach has yet to become institutio- offering a theoretical specification of institutio-
nalized. There is very little consensus on the nalization processes. We begin by presenting a
definition of key concepts, measures or methods brief historical overview of sociological theoriz-
within this theoretic tradition. Unlike population ing and research on organizations through the
ecology and its standard measures of density, mid 1970s. This overview is intended both to
institutional theory has developed no central set clarify the links between institutional theory and
of standard variables, nor is it associated with a previous traditions of sociological work on
standard research methodology or even a set of organizational structure, and to provide some
methods. Studies have relied on a variety of context for understanding the receptivity of
techniques, including case analysis, cross-sec- organizational researchers in the late 1970s to
tional regression, longitudinal models of various institutional theory as an explanatory frame-
types, and so forth (see also Davis and Powell work. The next section reviews the initial
1992; Scott and Meyer 1994). Our review of the exposition of the theory in Meyer and Rowan's
literature suggests one important source of such (1977) seminal article, focusing on the way in
variation in approach: despite the sizeable body which it challenged then-dominant theoretical
of work defined as part of this tradition, there and empirical traditions in organizational
has been surprisingly little attention given to research. We point up an apparent logical
cohc^tualizing and specifying the processes of ambiguity in this formulation, one which in-
institutionalization (though see DiMaggio 1991; volves the phenomenological status of structural
Strang and Meyer 1993; and Rura and Miner arrangements that are the objects of institution-
1994 for recent progress in this direction). alization processes. In the remainder of the
As noted in Zucker's (1977) early research, chapter, we offer a general model of institution-
which focused on consequences of varying levels alization processes, as a means both of clarifying
of institutionalization, institutionalization is this ambiguity and of elaborating the logical and
176 HANDBOOK OF ORGANIZATION STUDIES
empirical implications of a phenomenologically Thomas and Znaniecki 1927), such studies
based version of institutional theory, first typically treated organizations as aspects of
developed by Zucker. Finally, on the basis of general social problems, such as social inequal-
this analysis, we consider a range of issues that ity, intercommunity relations, social deviance,
require further theoretical development and and so forth; the focus of analysis was not on
empirical study. organizations qua organizations. Despite the key
Our primary aims in this effort are twofold: to role assigned to formal organizations by Weber's
clarify the independent theoretical contributions (1946) and Michels's (1962) analyses of indus-
of institutional theory to analyses of organiz- trial orders, the notion that organizations
ations, and to develop this theoretical perspec- represent independent social actors in modern
tive further in order to enhance its use in societal processes was not widely recognized
empirical research.1 There is also a more until after the pioneering work of Merton and
general, more ambitious objective here, and colleagues (see Coleman 1980; 1990). As we shall
that is to build a bridge between two distinct explore later in our review, we conceive of both
models of social actor that underlie most organizational and individual actors as potential
organizational analyses, which we refer to as a creators of new institutional structure (Zucker
rational actor model and an institutional model. 1988). (See also DiMaggio's 1988 discussion of
The former is premised on the assumption that 'institutional entrepreneurs'.)
individuals are constantly engaged in calcula- Merton's (1948) initial interest in studying
tions of the costs and benefits of different action organizations appears to have been driven
choices, and that behavior reflects such utility- primarily by a concern with empirically testing
maximizing calculations (Coleman 1990; Hech- and developing the general logic of functionalist
ter 1990). In the latter model, by contrast, social theory. Organizations, viewed as societies
'oversocialized' individuals are assumed to in microcosm, offered the opportunity to
accept and follow social norms unquestioningly, conduct the kind of comparative research
without any real reflection or behavioral required for empirical examination of function-
resistance based on their own particular, alist tenets (see Selznick 1949; Gouldner 1950;
personal interests (see Wrong 1961). We suggest Blau 1955). Thus, one of the major hallmarks of
that these two general models should be treated analyses of organizations produced by Merton
not as oppositional but rather as representing and his students was a focus on the dynamics of
two ends of a continuum of decision-making social change, an issue functionalist theory had
processes and behaviors. Thus, a key problem often been accused by its critics of neglecting
for theory and research is to specify the (Turner 1974).
conditions under which behavior is more likely Concern with change was reflected in two
to resemble one end of this continuum or the main objectives that were characteristic of
other. In short, what is needed are theories of organizational studies in the functionalist tradi-
when rationality is likely to be more or less tion: examining the nature of covariation among
bounded. A developed conception of institution- different elements of structure, and assessing the
alization processes provides a useful point of dynamic balance between dysfunctional and
departure for exploring this issue. beneficial outcomes of given structural arrange-
ments. These foci directly address two key
assumptions embedded in functionalist theory
SOCIOLOGICAL ANALYSES OF about survival requirements of social collectiv-
. ORGANIZATIONS: THE ORIGINS OF
ities.
The first assumption is that the structural
INSTITUTIONAL THEORY components of a system must be integrated in
order for the system to survive, since the
Functionalist Analyses of Organizations components are interrelated parts of the whole.
A corollary derived from this main assumption
The study of organizations has a relatively short is that change in one structural component
history within sociology. Prior to the work of necessitates adaptive changes in other compo-
Robert Merton and his students in the late nents. Thus, given this, general theoretical
1940s, organizations were not typically acknowl- framework, empirical examination of the rela-
edged as a distinctive social phenomenon, one tionships among elements of organizational
worthy of study in its own right, by American structure was a natural focus of study.
sociologists. Although organizations had cer- The second assumption is that existing
tainly been subjects of study by sociologists prior structures contribute to a social system-'s
to the advent of functionalist analyses (see, for functioning, at least on the balance; otherwise,
example, the work of American theorists the system could not survive. An implication of
associated with the Chicago School: Park 1922; this assumption, adduced by Merton (1948),
INSTITUTIONAL THEORY 111

is that change is likely to occur when the to act with a high degree of rationality, may
functional contributions of a given structural have also helped lay the groundwork for the
arrangement are exceeded by dysfunctions acceptance of alternative paradigms (Weick
associated with that arrangement. This reason- 1969).
ing led to an explicit concern with identifying Reflecting the growing dissatisfaction with
both the dysfunctional and functional conse- traditional explanations of formal structure, a
quences of given structural arrangements.2 new approach to organization-environment
relations, labeled resource dependence (Pfeffer
and Salancik 1978), became increasingly promi-
Quantitative Analyses of nent during the 1970s. This perspective focused
Structural Covariation attention on decision-makers' concerns for
maintaining organizational autonomy and
Pursuit of the first problem, examination of power over other organizations. By emphasizing
interrelations among structural elements, laid the the determining role of power considerations in
foundation for one general line of research that explaining organizations' structure (see Thomp-
came to dominate and define sociological studies son and McEwen 1958), it challenged dominant
of organizations for the next two decades. This theoretical approaches that focused largely or
line of research increasingly came to be typified exclusively on production efficiency concerns.
by quantitative analyses of covariance among However, like earlier work, a resource depen-
the elements of formal organizational structure dence approach also was predicated implicitly
and by essentially economic explanations of such on a rational actor model of decision-making in
covariation. The rapid ascendance of this organizations, albeit one in which actors'
approach to organizational analysis most likely behavior was based on calculation aimed at
reflects its affinity with established traditions of maximizing power and autonomy rather than
organizational research in the field of manage- pure efficiency. The operation of social influence
ment science, well established in most business processes, such as imitation or normatively
schools by the time sociologists turned their based conformity, which might mitigate or
attention to the study of bureaucracy (Follett limit autonomous decision-making, was largely
1942; Fayol 1949; Gulick and Urwick 1937; ignored.
Woodward 1965). Formal structure was
assumed to reflect organizational decision-
makers' rational efforts to maximize efficiency FORMAL STRUCTURE AS
by securing coordination and control of work
activities. Thus, the finding of a positive rela- M Y T H AND CEREMONY
tionship between size and complexity was
explained in terms of the needs and capacity of Symbolic Properties of Structure
larger organizations for efficiency-enhancing
specialization, the relation between complexity The analysis laid out in the now-classic paper by
and size of the administrative component in Meyer and Rowan (1977) thus offered a radical
terms of the increased needs for supervision to departure from conventional ways of thinking
manage coordination problems accompanying about formal structure and about the nature of
specialization, and so forth.3 organizational decision-making through which
Organizational research shifted focus in the structure was produced. Their analysis was
late 1960s to include consideration of the effects guided by a key insight, namely: formal struc-
of environmental forces in determining structure, tures have symbolic as well as action-generating
but the basic functionalist/economic explanatory properties. In other words, structures can
framework was retained by most work (see for become invested with socially shared meanings,
example, Thompson 1967; Lawrence and Lorsch and thus, in addition to their 'objective' func-
1967). Despite the dominance of this approach tions, can serve to communicate information
to analyzing and explaining formal organiza- about the organization to both internal and
tional structure (or perhaps because of it), this external audiences (Kamens 1977). Explaining
paradigm came under increasing fire by the early formal structure from this vantage point offered
1970s. In part, increasing skepticism reflected the organizational researchers the opportunity to
general lack of cumulative empirical findings explore an array of new insights into the causes
from work in this tradition (Meyer 1979). The and consequences of structure.
widespread revival and reassessment of the The notion that organizations have symbolic
general applicability of arguments developed aspects was not entirely novel: a variety of
earlier by Barnard (1938), Simon (1947), and authors had previously underscored key sym-
March and Simon (1957), emphasizing inherent bolic functions served by mission statements,
Bnnts on organizational decision-makers' ability structural arrangements, and top-level members
178 HANDBOOK OF ORGANIZATION STUDIES

of organizations (Clark 1956; Selznick 1957; structure in terms of general, abstract dimen-
Zald and Denton 1963). In the functionalist sions, such as formalization, complexity, and
tradition, such elements were argued to be criti- centralization.
cal to securing environmental support through A second major implication pointed up in
demonstration of the consistency between core Meyer and Rowan's analysis is that the social
values of the organization and those in the larger evaluation of organizations, and hence organiz-
society (Parsons 1956; 1960). Meyer and ational survival, can rest on observation of
Rowan's contribution to this earlier, related formal structures (that may or may not actually
work lay in their systematic development of the function), rather than on observed outcomes
implications of the use of formal structure for related to actual task performance.
symbolic purposes, particularly in terms of
highlighting limitations of more rationalistic Thus, organizational success depends on factors
explanations of structure. other than efficient coordination and control of
production activities. Independent of their produc-
tive efficiency, organizations which exist in highly
Implications elaborated institutional environments and succeed in
becoming isomorphic with these environments gain
Based on the notion that formal structure can the legitimacy and resources needed to survive.
signal organizations' commitment to rational, (1977: 352)
efficient standards of organizing, and thus pro-
vide general social 'accounts' (Scott and Lyman This claim sharply contradicted underlying
1968), Meyer and Rowan's analysis specified market-oriented, or at least performance-
three major implications of this notion. The first oriented, assumptions about the functions of
is that the adoption of formal structure can formal structure that dominated previous work:
occur regardless of the existence of specific, (1) that inefficient organizations - in production
immediate problems of coordination and control terms - would be selected out through a process
of members' activities that an organization may of interorganizational competition; and (2) that
face. correlations between measures of formal struc-
ture and such characteristics as size and tech-
Organizations are driven to incorporate the nology thus resulted from the survival of
practices and procedures defined by prevailing organizations whose form matched the demands
rationalized concepts of organizational work and of their production environments. Although
institutionalized in society. Organizations that do so these assumptions underpinned the majority of
increase their legitimacy and their survival pro- quantitative analyses of determinants of struc-
spects, independent of the immediate efficacy of the ture, they were often made explicit only in
acquired practices and procedures. (1977: 340) studies directly examining organizational effec-
tiveness (Goodman and Pennings 1977). The
This argument challenged then-dominant causal notion that organizations could survive despite
models of structure in several respects. First, in very low objective performance implied the
terms of the determinants of structure, it directed possibility of 'permanently failing' organizations
attention to external influences not linked to (Meyer and Zucker 1989), that is organizations
actual production processes, such as the passage that survive despite evident inefficiencies that
of legislation and the development of strong logically should cause them to fail.
social norms within an organizational network.
Finally, the third major implication derived by
In so doing, the relative importance of internal
Meyer and Rowan was that the relationship
organizational characteristics traditionally inves-
between actual, everyday activities and beha-
tigated as sources of formal structure, such as
viors of organizational members and formal
size and technology, was called into question. It
structures may be negligible.
also indirectly suggested alternative ways of
interpreting such characteristics (e.g. as indica- . . . (F)onnal organizations are often loosely
tors both of organizations' visibility to the coupled . . . structural elements are only loosely
general public and of network linkages). linked to each other and to activities, rules are often
Moreover, in terms of consequences or violated, decisions are often unimplemented, or if
outcomes, it led to a focus on the adoption of implemented have uncertain consequences, technol-
specific structural arrangements that had ogies are of problematic efficiency, and evaluation
acquired social meanings, such as formal and inspection systems are subverted or rendered so
employment policies, accounting and budgeting vague as to provide little coordination. (1977: 342)
practices, and offices and positions associated
with employment equity. This indirectly chal- This implication also represented a direct
lenged the utility of existing theoretical and challenge to traditional explanations of structure
empirical efforts to conceptualize and measure which, by treating formal structures as means for
INSTITUTIONAL THEORY 179
coordinating and controlling activities, necess- prescriptions'" and away from explaining the
arily assumed a tight connection between 'properties of generalized belief systems' has the
structures and actual behaviors of organizational advantage of enlarging the framework for
members. explaining formal structures to include organiz-
ations' compliance with external actors'
demands in order to obtain resources needed
AMBIGUITIES IN INSTITUTIONAL THEORY for survival. More recently, he elaborated:
'Much of the theoretical and empirical research
on institutions correctly focuses on regulative
In drawing this last implication, Meyer and agencies . . . which exercise legitimate powers to
Rowan decouple formal structure from action, formulate and enforce rule systems . . . [which
implicitly defining institutional structures as leads to an emphasis on] theflowof rewards and
those that are subject to decoupling. However, sanctions' (1994: 98). In this formulation,
earlier in their argument they use the concept of however, there is a blurring of the boundary
institutional structures much as Berger and between resource dependence and institutional
Luckmann (1967) and as Zucker (1977): a theojry, thereby obscuring the unique theoretical
structure that has become institutionalized is one contributions of the latter, in particular, to
that has become taken for granted by members organizational analysis.
of a social group as efficacious and necessary; Comparison of recent studies based on
thus it serves as an important causal source of institutional theory with earlier studies cast
stable patterns of behavior. within the framework of resource dependence
This creates an inherent ambiguity in their serves to illustrate problems of distinguishing
underlying phenomenological argument, because these theoretical perspectives. For example,
the definition of 'institutionalized' itself contra- using an institutional perspective to examine
dicts the claim that institutional structures are the effects of government laws and policies on
apt to be decoupled from behavior. To be employment structures, Sutton et al. argue:
institutional, structure must generate action. As 'Faced with an apparently hostile legal environ-
Giddens (1979) argues, structure that is not ment, employers adopt due-process governance
translated into action is in some fundamental to cool out potentially litigious employees and
sense not 'social' structure. Geertz sounds a demonstrate good-faith compliance with govern-
similar note: 'We gain access to symbol systems ment mandates' (1994: 946). Likewise, Edelman
only through the flow of behavior - or, more suggests that organizations that construct formal
precisely, social action' (1973: 17). structures as symbolic gestures of compliance
The discussion of the decoupling of structure with government policy 'are less likely to
and action implies a Goffmanesque 'backstage/ provoke protest by protected classes of employ-
frontstage' definition of institutionalized struc- ees within the firm or community members who
tures (Goffman 1959), where the belief in the seek jobs . . . are more likely to secure govern-
efficacy and need for such structures is subject to ment resources (contracts, grants, etc.), and . . .
dispute but the structures are nonetheless viewed are less likely to trigger audits by regulatory
as serving a useful presentational purpose. This agencies' (1992: 1542). Thus, the adoption of
implies that such structures fundamentally lack structure is treated as a strategic, but apparently
normative and cognitive legitimacy (Delia Fave largely superficial change; it is the organizational
1986; Walker et al. 1986; Stryker 1994; Aldrich counterpart of the manipulative actions of
and Fiol 1994), and that they are not at any time narcissistic persons who consciously use 'false
real signals of underlying intention.- Whether fronts' as a means of gaining their own ends with
such structures are appropriately described as other persons.4
institutionalized, given standard definitions of Other studies described in Pfeffer and Salan-
the term, is dubious. cik's (1978) development of resource dependence
theory reflect a very similar explanatory logic.
For example, they report (1978: 197-200) a case
Resource Dependence versus study by Pfeffer of an organization that
Institutional Processes intentionally created two separate structural
units, one of which was non-profit, in order to
Moreover, the ambiguity that inheres in this conform to extant social definitions of appro-
view of structural change in organizations leads priate form for educational organizations and to
to a fundamental confounding of institutional thereby secure necessary support from external
and resource dependence theory (Zucker 1991: constituents. Similarly, they describe (1978: 56-
104). Scott (1987: 497) has argued that a shift in 9) research conducted by Salancik which
institutional theory towards explaining 'the examined the relationship between indicators of
sources or loci of "rationalized and impersonal firms' visibility and relative dependence on
180 HANDBOOK OF ORGANIZATION STUDIES
federal government contracts, and the presence as currently developed in organizational ana-
of organizational arrangements showing com- lyses, the focus of an institutional approach
mitment to equal employment opportunity. The traditionally has been on the way in which actors
results indicated that greater dependence was follow extant institutional 'scripts', and ques-
associated with more intensive signaling of tions of how these scripts are produced,
compliance with affirmative action law via maintained and changed have been largely
creation of formal positions and written doc- neglected (Barley and Tolbert 1988). It is these
umentation of programs and policies. The questions to which we turn next, using theor-
overlap between these arguments and those etical analyses by Berger and Luckmann (1967)
from more recent work cast within the frame- and Zucker (1977) as our point of departure.
work of institutional theory is striking. In addressing these issues, we make the key
The lack of theoretical distinctiveness in these assumption that creating new structure takes
studies results in part from the de-emphasis on a more resources than maintaining the old:
distinguishing feature of institutional theory, a alteration and creation of organizational struc-
focus on the role of cultural understandings as tures do constitute costs for the organization.
determinants of behavior (Strang 1994) and on Social structure is not simply a by-product of
the normative bounds of rational decision- human activity; rather, human agency is
making. By shifting toward an emphasis on required to produce it (Zucker et al. 1995;
changes in 'appearance' and downplaying the Zucker and Kreft 1994). Thus, structures that
internal consequences of institutionalized struc- are altered or created must be believed to have
ture, treating structure as merely symbol and some positive value for the organization, or
signal, we end up with the implicit argument that decision-makers typically would not allocate
a structure can maintain its symbolic value in the resources to altering or creating new formal
face of widespread knowledge that its effect on structure. Organizational decision-makers, of
individuals' behavior is negligible. How such a course, may have more or less discretion:
contradiction in cultural understandings (i.e. sometimes decision-making power is very
that structures signify commitment to some broad, sometimes it is very circumscribed. The
action, and that structures may be unrelated to analysis developed here is most applicable to
action) can endure poses an unanswered riddle instances in which decision-makers have rela-
in this approach. tively high levels of discretion concerning the
There is a related, general problem with work adoption of structures.5
that emphasizes purely symbolic, resource-
securing functions of structure, one which lies
in the implicit assumption that the costs of PROCESSES OF INSTITUTIONALIZATION
creating such structural elements are relatively
low compared to the potential gains in increased Drawing on work identified with the philoso-
resources from the environment. This assump- phical tradition of phenomenology, Berger and
tion presumably follows from the notion that Luckmann (1967) identified institutionalization
changes in formal structures often do not alter as a core process in the creation and perpetua-
action. Although there are often-cited theoretical tion of enduring social groups. An institution,
claims, there is no supporting empirical evidence the outcome or end state of an institutionaliza-
that social activity is as ubiquitous as air and tion process, was defined as 'a reciprocal
just as costless (Granovetter 1985). From the typification of habitualized action by types of
research to date, we do not know in fact whether actors' (1967: 54; following Schutz 1962; 1967).
structure is regularly decoupled from the internal In this definition, habitualized action refers to
functioning of the organization, nor do we know behaviors that have been developed empirically
the cost of creating such structure compared to and adopted by an actor or set of actors in order
any increase in resource flows to the organiz- to solve recurring problems. Such behaviors are
ation (a review of the evidence can be found in habitualized to the degree that they are evoked
Scott and Meyer 1994). with minimal decision-making effort by actors in
The recasting of institutional theory to be response to particular stimuli. Reciprocal typi-
more derivative of a resource dependence fication, in their use, involves the development of
approach probably reflects, in part, general shared definitions or meanings that are linked to
discomfort with the lack of voluntarism implied these habitualized behaviors (see Schutz 1962;
by more phenomenologically oriented versions 1967). Since typifications entail classifications or
of institutional theory, or what Oliver calls an categorizations of actors with whom the actions
'overly passive and conforming depiction of are associated, this concept implies that the
organizations' (1991: 146). It may also stem meanings attributed to habitualized action have
from the apparent bias toward stasis in a come to be generalized, that is, to be indepen-
phenomenological approach (DiMaggio 1988): dent of the specific individuals who carry out the
INSTITUTIONAL THEORY 181
action. Zucker (1977) referred to this process of more exterior), and thus vary in terms of their
generalizing the meaning of an action as stability and their power to determine behavior.
'objectification', and identified it as one of the Berger and Luckmann's analysis was focused
key component processes of institutionalization. on the occurrence of institutionalization pro-
Earlier phenomenological analyses of institu- cesses among individual actors, not organiz-
tions, then, suggest at least two sequential ational actors. Zucker's experimental research
processes involved in the initial formation of extended the analysis to organizations, but still
institutions and in their spread: habitualization, at the micro-level. Organizational actors are
the development of patterned problem-solving distinguished by a number of properties -
behaviors and the association of such behaviors hierarchical authority, potentially unlimited life-
with particular stimuli; and objectification, the span, unique legal responsibilities, and so forth
development of general, shared social meanings (see Coleman 1980) - likely to affect the way in
attached to these behaviors, a development that which institutionalization processes are played
is necessary for the transplantation of actions to out. These processes are often played out
contexts beyond their point of origination. between organizations as well as within them.6
At a later point in their analysis, Berger and Thus, we consider the extension of this analysis
Luckmann (1967) suggest an additional aspect specifically to institutionalflowsbetween formal
of institutionalization, one also identified by organizations. Figure 1 presents a summary of
Zucker and termed 'exteriority'. Exteriority our analysis of the process of institutionaliza-
refers to the degree to which typifications are tion, and the causal forces that are key at
'experienced as possessing a reality of their own, different points in the process.7
a reality that confronts the individual as an
external and coercive fact' (1967: 58). It is
related to the historical continuity of typifica- Habitualization
tions (Zucker 1977), and in particular, to the
transmission of typifications to new members In an organizational context, the process of
who, lacking knowledge of their origins, are apt habitualization involves the generation of new
to treat them as 'social givens' (Berger and structural arrangements in response to a specific
Luckmann 1967; Tolbert 1988). We refer to the organizational problem or set of problems, and
processes through which actions acquire the the formalization of such arrangements in the
quality of exteriority as sedimentation. policies and procedures of a given organization,
In an early experimental study, Zucker (1977) or a set of organizations that confront the same
demonstrated that as the degree of objectifica- or similar problems. These processes result in
tion and exteriority of an action increased, so structures that can be classified as being at the
did the degree of institutionalization (indicated pre-institutionalization stage.
by individuals' conformity to others' behavior), There are voluminous literatures on organiz-
and that when institutionalization is high, then ational innovation and on organizational change
transmission of the action, maintenance of that that are relevant to understanding these pro-
action over time, and resistance of that action to cesses (e.g. Quinn and Cameron 1988; Huber
change are all also high. Nelson and Winter and GUck 1993). What is key for the purposes of
(1982) find a similar process operating in the our analysis, however, is that in this stage the
creation of task routines within organizations: creation of new structures in organizations is
more institutionalized routines are more readily largely an independent activity. Since organiz-
transmitted to new employees. Thus, transmis- ational decision-makers may' share a common
sion is both causally and consequentially related core of knowledge and ideas that make an
to institutionalization. By enhancing the exter- innovation feasible and attractive, the adoption
iority of a set of behaviors, transmission of a given innovation may and often does occur
increases the degree to which those behaviors in close association with adoption processes in
are institutionalized; institutionalization, in turn, other organizations (i.e. simultaneous invention).
affects the ease of subsequent transmission Organizations experiencing a problem may, as
(Tolbert 1988). part of their search for solutions, also consider
This set of sequential processes - habitualiza- solutions developed by others (DiMaggio and
tion, objectification and sedimentation - sug- Powell 1983). Imitation may follow, but there is
gests variability in levels of institutionalization, little sense of the necessity of this among
. thus implying that some patterns of social organizational decision-makers, since there is
behavior are more subject to critical evaluation, no consensus on the general utility of the
modification, and even ehmination than others. innovation. Hence, adoption can be predicted
In short, such patterned behaviors can vary in largely by characteristics that make a change
terms of the degree to which they are deeply technically and economically viable for a given
embedded in a social system (more objective, organization (Anderson and Tushman 1990;
182 HANDBOOK OF ORGANIZATION STUDIES

Legislation

Technological : Market forces


change :

i i t
Innovation

Habitualization Objectification Sedimentation


A i i i *
Interor ganization Theoriz rig Positive *. Interest group
mo litoring outcomes : advocacy
Interest group
resistance

Figure 1 Component processes of institutionalization

Leblebici et al. 1991) and by internal political Objectification


arrangements that make organizations more or
less receptive to change processes (see March The movement toward a more permanent and
and Simon 1957).8 widespread status rests heavily on the next
At the pre-institutionalization stage, then, process, objectification, which accompanies the
there may be multiple adopters of a given diffusion of structure. Objectification involves
structure, but these are likely to be compara- the development of some degree of social con-
tively few in number, limited to a circumscribed sensus among organizational decision-makers
set of similar, possibly interconnected organiz- concerning the value of a structure, and the in-
ations facing similar circumstances, and to vary creasing adoption by organizations on the basis
considerably in terms of the form of implemen- of that consensus. Such consensus can emerge
tation. Such structures will not be the object of through two different though not necessarily
any sort of formal theorizing (Strang and Meyer unrelated mechanisms.
1993), and knowledge of the structures among On one hand, organizations may use evidence
non-adopters - especially those that are not in gathered directly from a variety of sources (the
direct, frequent interaction with adopters - will news media, first-hand observation, stock prices,
be extremely Umited, in terms of both operations and so on) to assess the risk parameters of
and purpose (Nelson and Winter 1982). adopting a new structure. To the extent that the
Examples of structures at this stage of insti- results of structural change are expected to
tutionalization can be readily found by compar- generalize, the apparent outcomes for prior
ing the organizational charts of any set of similar organizations will be a significant determinant of
organizations. Such comparisons will almost the next adoption decision. Thus, objectification
certainly reveal an array of offices and policies of structure is partially a consequence of organiz-
that are idiosyncratic to one or a limited subset ations' monitoring of competitors, and efforts to
of the organizations - directors of electronic enhance relative competitiveness. Recycling 'old
communications, departments of poultry science, social inventions' is a low-cost strategy, involving
marketing/manufacturing liaisons, etc. These investment of fewer 'social resources' than
sorts of structures tend to be relatively imper- creating new organizational structure.
manent, sometimes enduring only for the length By implication, diffusion of new structures to
of the incumbent's tenure (see Miner 1987; a given organization will have a lower hurdle
1991). than will creation de novo of comparable
INSTITUTIONAL THEORY 183
structures in that same organization, because specification of the set or category of organiz-
other organizations will have 'pre-tested' the ational actors characterized by the problem; and
structure, and decision-makers' perception of justification of a particular formal structural
relative costs and benefits of adopting will be arrangement as a solution to the problem on
influenced by observations of other organiz- logical or empirical grounds (see also Galaskie-
ations' behavior. Thus, the more organizations wicz 1985). The first task involves generating
that have adopted the structure, the more likely public recognition of a consistent pattern of
will decision-makers perceive the relative bal- dissatisfaction or organizational failing that is
ance of costs and benefits to be favorable. characteristic of some array of organizations; the
Our arguments here are consistent with second task involves developing theories that
models of sequential decision-making recently provide a diagnosis of the sources of dissatisfac-
developed by economists (Banerjee 1992; Bik- tion or failings, theories that are compatible with
chandani et al. 1992; see also David 1985). These a particular structure as a solution or treatment.
models are premised on the assumptions that By identifying the set of organizations that
there is some degree of uncertainty in the face a defined problem and providing a positive
Outcomes of different choices, and that decision- evaluation of a structure as an appropriate
makers will use information gained from solution, theorizing invests the structure with
observing the choices of others, as well as their both jeneraTcognrtive"andnormatTv^
own subjective assessments, in determining the To be persuasive and effective, theorizing efforts
'best' choice. Under these conditions, the more must also provide evidence that the change is
widespread a given choice becomes, the more actually successful in at least some cases that can
likely are individuals to view it as an optimal be examined by others considering the adoption
choice, and the less influential will be decision- of new structure. On the basis of such theorizing,
makers' independent judgments of the value of and the accompanying evidence, champions
the choice (see also Tolbert 1985; Abrahamson encourage the diffusion of structures throughout
and Rosenkopf 1993).9 a set of organizations that are not otherwise
Objectification and diffusion of structure can directly connected.
also be spearheaded by what is sometimes Structures that have been subject to objecti-
referred to in the organizational change literature fication and have become fairly widely diffused
as a 'champion' - often, in this case, a .set of can be described as being at the stage of semi-
individuals with a material stake in the promo- institutionalization. At this stage, adopters have
tion of the structure (DiMaggio 1988). Thus, for typically become quite heterogeneous; conse-
example, advocates of government civil service quently, specific characteristics of organizations
rules were often drawn from elite families whose that were previously identified with adoption will
traditional access to local political office had been have relatively limited predictive power (Tolbert
broken by the development of immigrant- and Zucker 1983). The impetus for diffusion
dominated machines (Tolbert and Zucker 1983); shifts from simple imitation to a more normative
the spread of formalized selection procedures and base, reflecting implicit or explicit theorization
performance evaluation procedures in businesses of structures. As theorization develops and
during the period following World War II was becomes more explicit, variance in the form
influenced by the promotional efforts of members that the structures take in different organizations
of the emerging occupation of personnel manage- should decline.
ment (Baron et al. 1986); and the role currently Examples of structures that could be classified
played by consultants in the adoption of practices as being at this stage include team-based
identified with total quality management is production, quality circles, gain-sharing com-
widely acknowledged (Reeves and Bednar 1994; pensation plans, internal consultants, sensitivity
Sitkin et al. 1994). DiMaggio (1991), Rowan training programs for management, managers of
(1982), Covaleski and Dirsmith (1988), Chaves work/family policy, and employee assistance
(forthcoming) and Ritti and Silver (1986) also programs, among others. While such structures
offer examples of the role of interest groups in generally have a longer rate of survival in
promoting structural changes in organizations. organizations compared to those in the pre-
Champions are most likely to emerge when institutionalized stage, clearly not all persist
there is a large potential 'market' for the indefinitely. In fact, the ultimate fate of most
innovation (e.g. when environmental changes such structures often invests them with a fad or
have adversely affected the competitive positions fashion-like quality (Abrahamson 1991). This is
of a number of established organizations). To be because structures at the stage of semi-institu-
successful, champions must accomplish two tionalization typically have a relatively short
major tasks of theorization (Strang and Meyer history. Thus, while they have acquired some
1993): creation of a definition of a generic degree of normative acceptance, adopters none-
organizational problem, a definition that includes theless are apt to remain cognizant of their
184 HANDBOOK OF ORGANIZATION STUDIES
relatively untested quality, and consciously to older arrangements in favor of newer, promis-
monitor the accumulation of evidence (from ing structures (Abrahamson 1991; see analo-
their own organization as well as others) on the gous arguments by Abbott 1988 concerning
effectiveness of the structures. It is not until a changes in occupational jurisdictions), at least
structure has reached the stage of full institutio- if costs associated with the change are relatively
nalization that actors' propensity to engage in low.
independent evaluation of the structures sig- Hence, full institutionalization of a structure is
nificantly declines. likely to depend on the conjoint effects of
relatively low resistance by opposing groups,
continued cultural support and promotion by
Sedimentation advocacy groups, and positive correlation with
desired outcomes. Resistance is likely to limit the
Full institutionalization involves sedimentation, spread of a structure among organizations
a process that fundamentally rests on the identified by theorizing as relevant adopters,
historical continuity of structure, and especially and continued promotion and/or demonstrable
on its survival across generations of organiza- benefits are necessary to counteract entropic
tional members. Sedimentation is characterized tendencies, and to thus ensure perpetuation of
both by the virtually complete spread of the structure over time (Zucker 1988). Examples
structures across the group of actors theorized of structures that could be characterized as fully
as appropriate adopters, and by the perpetuation institutionalized in the US range from tenure
of structures over a lengthy period of time. Thus, policies among higher education organizations,
it implies both 'width' and 'depth' dimensions of to beverage service on airplaneflights,to the use
structures (Eisenhardt 1988). of memos as a form of interoffice communica-
Identification of factors that affect the extent tion (Yates and Orlikowski 1992).
of diffusion and the long-term retention of a The reversal of this process, or deinstitutional-
structure is thus key to understanding the process ization, is likely to require a major shift in the
of sedimentation. One such factor that has been environment (e.g. long-lasting alterations in
pointed up in a variety of studies is the existence markets, radical change in technologies) which
of a set of actors who are somehow adversely may then allow a set of social actors whose
affected by the structures and who are able to interests are in opposition to the structure to self-
collectively mobilize against them. Covaleski and consciously oppose it or to exploit its liabilities
Dirsmith's (1988) analysis of legislative resis- (see Rowan's 1982 description of the decline of
tance to a new budgeting arrangement in a health officers in schools following the advent of
university provides a within-organizational various vaccines; see also Aldrich 1979: 167;
example of this sort of force. At an interorganiza- Davis et al. 1994).
tional level of analysis, Leblebici et al.'s (1991) Table 1 summarizes our arguments about the
depiction of changes in the radio broadcast characteristics and consequences of the compo-
industry highlights the crucial role of small nent processes of institutionalization.
competitor organizations that, disadvantaged by
established practices, actively promote alterna-
tive practices in the industry^ Likewise, Rowan
(1982), analyzing the spread of three different IMPLICATIONS FOR RESEARCH
structures across school districts in California,
underscored the role of conflicting interests in There are a number of implications of our
stemming institutionalization processes. analysis for empirical studies of organizations
Even in the absence of direct opposition, that draw upon institutional theory. Probably
sedimentation may be truncated gradually the most important implication, from our
because of a lack of demonstrable results perspective, is the need to develop more direct
associated with a structure. A weak positive measures and better documentation of claims of
relation between a given structure and desired the institutionalization of structures, since out-
outcomes may be sufficient to affect the spread comes associated with a given structure are
and maintenance of structures, particularly if likely to depend on the stage or level of insti-
advocates continue to be actively involved in tutionalization. Depending on the scope and
theorization and promotion. However, in many form of data collection, different procedures
cases, the link between the structure and the could be used for this.
intended outcomes is quite distant, and For example, analyses examining the level of
demonstration of impact exceedingly difficult. institutionalization of contemporary structures
Given the development and promotion of could use survey research in which respondents
alternative structures purported to achieve the were asked directly about the degree to which
same ends, organizations are likely to abandon they perceived a given structure to be necessary
INSTITUTIONAL THEORY 185
Table 1 Stages of institutionalization and comparative dimensions
Pre-institutionalization Semi-institutionalization Full institutionalization
Dimension stage stage stage

Processes Habitualization Objectification Sedimentation


Characteristics of adopters Homogeneous Heterogeneous Heterogeneous
Impetus for diffusion Imitation Imitative/normative Normative
Theorization activity None High Low
Variance in implementation High Moderate Low
Structure failure rate High Moderate Low

for efficient organizational functioning (e.g. may operate in the opposite direction: as the
Rura and Miner 1994), or use questionnaires status of those opposed increases, the degree of
that ask about attributes correlated with degree institutionalization decreases.
of institutionalization, such as the degree of There are other factors that, intuitively, we
subjective certainty about judgments made would also expect to have an impact on insti-
(Zucker 1977). While the development of items tutionalization, including: the scope or range of
used to create adequate measures would un- organizations for which a given structure is
doubtedly be a contentious task, this is hardly a theorized to be relevant (the broader the range of
problem peculiar to the construct of institution- organizations, the more difficult it should be to
alization (we think of such standard concepts as provide convincing evidence of a structure's
productivity, effectiveness, uncertainty, for effectiveness, and hence the lower the level of
example). As with other difficult constructs, institutionalization); the number of 'champions'
this problem could be grappled with in part or size of champion groups (the greater the
through standard psychometric techniques. number of champions, the less likely are entropic
Historical research utilizing archival data, on processes to become operative, and thus the
the other hand, could deal with the problem higher the level of institutionalization); the degree
through more careful attention to and docu- to which adoption of a structure is linked to costly
mentation of historical context and cultural changes in adopting organizations (higher invest-
changes surrounding the purported institutional- ment costs should also mitigate entropic tenden-
ization of structures (Zucker 1988). Content cies, thus resulting in a higher degree of
analysis of written materials can, in some in- institutionalization); the strength of the correla-
stances, provide a useful indicator of the cultural tion between adoption and desired outcomes
status of structures (Tolbert and Zucker 1983). (creating strong incentives to maintain the
Whatever methodology is used to collect data, structure, thus resulting in a higher degree of
however, plausible claims about the level of institutionalization); and so forth.
institutionalization of structures are likely to rest Studying the determinants of institutionaliza-
on a strategy involving triangulation of both tion processes is likely to require comparative
sources and methods. work on the development and spread of different
In addition, our analysis suggests that structures. This might involve, for example, the
identification of the determinants of changes in construction and comparison of several natural
the level of institutionalization of structures histories of structures that have been recently
represents an important and promising avenue made the object of theorizing - quality circles,
for both theoretical and empirical work. Extant employee assistance programs, telecommuting
studies have already suggested a number of policies, and so forth. Comparative case studies
potential determinants of how taken for granted of this sort could provide important insights into
a specific structure becomes, and thus how insti- whether (or not) there are any similarities in the
tutionalized. For example, a number of studies processes through which adoption and diffusion
have shown that when large and more centrally of different types of structures occur.
linked organizations are innovators and early Alternatively, useful insights could also be
adopters of a given structure, that structure is provided by comparisons of the diffusion and
more likely to become fully institutionalized fate of a given structure across several industries
than other structures (DiMaggio and Powell or across several countries (see Strang and Tuma
1983; Fligstein 1985; 1990; Baron et al. 1986; 1993). Such research has the potential to address
Davis 1991; Palmer et al. 1993). Further, work a number of puzzles about institutionalization
by Mezias (1990) and his colleagues (Mezias and processes that are suggested by various empirical
Scarseltetta 1994) suggests that the social status observations. Why do some structures (e.g.
of forces opposing the adoption of a structure team-based production) leap industries and not
186 HANDBOOK OF ORGANIZATION STUDIES

others (e.g. tenure systems)? Are institutionaliza- makers are characterized by bounded rationality
tion processes always less likely to affect has become a staple component of the catechism
structures in small organizations (Han 1994) of organizational research, the implications of
and, if so, why? Why are biotechnological this are not explored in any depth in most
innovations located primarily in new small contemporary theories.10 How rationality is
firms in the US, but primarily in large incumbent bounded and under what conditions it will be
firms in Japan (Zucker and Darby 1994)? more or less bounded are questions that have
A final major implication that we would draw rarely been addressed. Institutional theory offers
from our analysis is the need to consider the a framework that can be useful in addressing
contexts or conditions under which institutional, these questions, but its utility in this respect
resource dependence and efficiency-oriented requires further development of the theory to
contingency theories are each more likely to clarify the conditions and processes that lead
provide useful insights for organizational scho- structures to become institutionalized. A clearer
lars. Unfortunately, different theories often lead understanding of institutionalization as a process
to the same predicted organizational outcomes - would allow us to specify the impact of more
although the mechanisms that are postulated to social aspects of decision-making, such as the
produce the outcomes are quite different. Hence, effects of social position of those providing
it is often extremely difficult, if not impossible, information on choices made, and the conditions
to determine whether the factors highlighted by under which prediction of a particular choice is
a given theoretical perspective are actually at possible only if the social aspects are directly
work in detenriining organizational actions. included in the analysis.
Because of this, it may be useful to confine Addressing this general issue of conditions of
empirical 'tests' of institutional theory to studies applicability requires consideration of a number
that are set in contexts where there are no major of problems: how and when choices or alternative
actors that are attempting to compel organiz- lines of action become socially defined; who acts
ations to adopt a given structure, either through to cause change and to diffuse that change to
law or through the withholding of critical multiple organizations, and why; and what are
resources. Or it may be useful to compare the potential benefits of creating similar struc-
directly unconstrained adoption processes to tures, or converging to the same structures, that
those that have some coercive elements, as in our lead to the institutional isomorphism we so often
examination of the adoption of civil service observe. For institutional theory to develop as a
reform in states where it was not required by law coherent paradigm and thus to make an enduring
and in states where it was legally required contribution to organizational analyses, such
(Tolbert and Zucker 1983). questions about institutionalization processes
Likewise, it may also be useful to focus require both conceptual and empirical answers.
empirical application of institutional theory on In this analysis, we have outlined some initial
analyses where the material benefits associated answers to these problems, answers whose
with a structure are not readily calculable (which extension and modification must await further
is the case for many administrative innovations, theoretical development and empirical test.
as well as some technical innovations) - i.e.
where efficiency-oriented contingency ap-
proaches are less obviously relevant. Or, again, NOTES
it may be useful to assess how social institutions
are used to increase material benefits, as for
We would like to thank, without implication, Howard
example when scientific collaborators tend to be
Aldrich, Michael Darby, Shin-Kap Han, John Meyer,
selected from the same organization, effectively
Linda Pike and Peter Sherer for taking the time and
using the organizational boundaries as informa-
effort to read and offer very useful comments on
tion envelopes to protect new discoveries from
earlier drafts of this chapter. Lynne Zucker acknowl-
early exploitation by others (Zucker et al. 1995).
edges support for this research by grants from the
Sloan Foundation through the NBER Program on
Industrial Technology, and from the University of
CONCLUSIONS California Systemwide Biotechnology Research Edu-
cation Program. Opinions expressed here are those of
the authors and not those of NBER.
By highhghting the role of normative influences
in organizational decision-making processes, 1 Here we concentrate our analysis on institutiona-
institutional theory offers an important and lization processes at the interorganizational level.
distinctive extension to our repertoire of per- Similar processes are likely to operate at the
spectives and approaches to explaining organiz- intraorganizational level as well, though the exact
ational structure. While the notion that decision- mechanisms as well as the consequences may differ.
INSTITUTIONAL THEORY 187

See Tolbert (1988), Rura and Miner (1994) and Barley on the assumption of bounded rationaUty. However,
and Tolbert (1988) for discussions of the relation work in this tradition appears to be predicated implicitly
between intraorganizational and interorganizational on the assumption that decision-makers are capable of
processes. See Zucker (1977) for a discussion and carrying out extremely complex calculations required to
experimental test of intraorganizational processes and estimate the relative transaction costs associated with
consequences. different relational forms, and selecting an appropriate
2 The evolution of this line of research includes course of action based on those calculations (i.e. of
work focusing on the relation between formal structure relatively unbounded rationaUty).
and the 'informal organization' and particularly on
power relations among organizational members (e.g.
Blau 1955; Zald and Berger 1978; Perrow 1984).
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