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Objectives
At the end of this lesson, the students are expected to:
• understand the use of the fill handle, inserting rows / columns and
sort and filter command;
• appreciate the advantages of using the fill handle, inserting rows /
columns and sort and filter command ; and
• create a workbook and use the different tips and tricks in MS Excel
2007.
Introduction
The Fill Handle is used in copying cells and in automatically filling up
the cells with continuous data (e.g. Monday, Tuesday and Wednesday up to
Sunday). In order to organize data properly, you must know how to insert
rows / columns and adjust their column width and row height. Sorting and
Filtering is the arrangement of cells from highest to lowest or vice versa (if
numbers) and from A to Z or vice versa (if texts)
NOTE: You can also delete rows and columns using the same procedure, just
choose ‘Delete’ instead of ‘Insert’.
You can also filter by more than one column. Filters are additive, which
means that each additional filter is based on the current filter and further
reduces the subset of data.
Using AutoFilter, you can create three types of filters: by a list values,
by a format, or by criteria. Each of these filter types is mutually exclusive for
each range of cells or column table. For example, you can filter by cell color
or by a list of numbers, but not by both; you can filter by icon or by a custom
filter, but not by both.
NOTE: For best results, do not mix storage formats, such as text and
number or number and date, in the same column because only one type of
filter command is available for each column. If there is a mix of storage
formats, the command that is displayed is the storage format that occurs the
most. For example, if the column contains three values stored as number
and four as text, the filter command that is displayed is Text Filters.
Reference:
http://www.davis.k12.ut.us/district/etc/documents/excel_beg_doc.html
Things to Remember
• Microsoft Excel 2007 is a spreadsheet application
developed by Microsoft Corporation. It is often used in
processing business, financial and class record
calculations of various kinds.
• A workbook is a file created using MS Excel. It can
organize various kinds of related information in a single file because
each workbook can contain many worksheets.
• By default, each workbook includes three worksheets named as
Sheet1, Sheet2 and Sheet3.
• A cell may contain either two kinds of input – Value or Formula.
• The Name Box indicates the cell address of the current cell. You can
name cell and range of cells using the Name box.
• You can add worksheets through the following procedures:
o Click the insert worksheet button beside the sheet tabs.
o Press Shift + F11
• A worksheet or simply sheet is used to list and analyze data. It
contains columns, rows and cells.
• Each worksheet has over 15,000 columns (A up to XFD) and 1,048,576
rows.
• Each workbook can have over 3,000 sheets. The exact number is
dependent upon the amount of memory in the computer.
• Other essential buttons in MS Excel 2007 includes Merge and Center,
AutoSum, Cell Orientation and Borders Command
• Cell Formatting includes six elements namely; Number, Alignment,
Font, Border, Fill and Protection.
• Number Formatting has several types such as Number, Currency,
Accounting, Date and etc.
• You can format cells using the Format Cells Dialog Box or just change
the cell format on the Ribbon, Home Tab, Number group and Number
Format drop-down menu.
• You can adjust column width or row height using the following
procedures:
o Right-Click on the Column header or the Row number then
choose ‘Column Width’ or ‘Row Height’
o On the Ribbon – Home tab, Cells group, click on the ‘Format
command’ then choose ‘Row height’ or ‘Column Width’
• You can sort data by text (A to Z or Z to A), numbers (smallest to
largest or largest to smallest), and dates and times (oldest to newest
and newest to oldest) in one or more columns.
Test Yourself
Direction: State which of the following statements are TRUE or
FALSE.