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KEYBOARD SHORTCUTS

can save time and the effort of switching from the keyboard to the
mouse to execute simple commands. Print this list of Word
keyboard shortcuts and keep it by your computer for a quick
reference.

WORD

Note: A plus sign indicates that the keys need to be pressed at the
same time.

Action Keystroke Action Keystroke

Document Actions Text Style


Open a file CTRL+O Font face CTRL+SHIFT+F
New file CTRL+N Font size CTRL+SHIFT+P
Close a file CTRL+W Bold CTRL+B
Save As F12 Italics CTRL+I
CTRL+S or Underline CTRL+U
Save
SHIFT+F12 Double underline CTRL+SHIFT+D
Print Preview CTRL+F2 Word underline CTRL+SHIFT+W
Print CTRL+P All caps CTRL+SHIFT+A
Show/Hide CTRL+* Change case(to SHIFT+F3
paragraph change I st letter
symbols
Spelling and )
F7
grammar Subscript CTRL+=
Help F1 Superscript CTRL+SHIFT+=
Find CTRL+F Make web
CTRL+K
Replace CTRL+H hyperlink
Go To CTRL+G

TABLES
CURSOR MOVEMENT Go to
Tab
Select all - next cell
entire CTRL+A Go to
document previous SHIFT+Tab
Select from cell
cursor to Go to
SHIFT+Home
beginning of beginning ALT+PageUp
line of column
Select from Highlight
cursor to end SHIFT+END to
ALT+SHIFT+PageUp
of line beginning
Go to of column
beginning of HOME Go to end
ALT+PageDown
line of column
Go to end of Highlight
END
line to end of ALT+SHIFT+PageDown
Go to column
beginning of CTRL+Home Go to
document beginning ALT+Home
Go to end of of row
CTRL+End
document Highlight
to
ALT+SHIFT+Home
beginning
FORMATTING of row
Cut CTRL+X Go to end
ALT+End
Copy CTRL+C of row
Paste CTRL+V Highlight
to end of ALT+SHIFT+End
Undo CTRL+Z
row
Redo CTRL+Y
Column
Format CTRL+SHIFT+Enter
CTRL+SHIFT+C break
painter
Left
CTRL+L
alignment Miscellaneous
Center Copyright symbol
CTRL+E ALT+CTRL+C
alignment -©
Right Date field ALT+SHIFT+D
CTRL+R
alignment
Go to footnotes ALT+CTRL+F
Justified CTRL+J
Show/Hide ¶ CTRL+SHIFT+8
Delete
Thesaurus SHIFT+F7
previous CTRL+Backspace
word
Apply
bulleted CTRL+SHIFT+L
list
Indent CTRL+M
Page
CTRL+Enter
break
EXCEL

Note: A plus sign indicates that the keys need to be pressed at the
same time.
Action Keystroke Action Keystroke

Document actions Selecting Cells


Open a file CTRL+O All cells left
SHIFT+left arrow
New file CTRL+N of current cell
Save As F12 All cells right SHIFT+right
of current cell arrow
Save CTRL+S
Entire column CTRL+Spacebar
Print CTRL+P
Entire row SHIFT+Spacebar
Find CTRL+F
Entire
Replace CTRL+H CTRL+A
worksheet
Go to F5

Text Style
Cursor Movement
Bold CTRL+B
One cell up up arrow
Italics CTRL+I
One cell
down arrow Underline CTRL+U
down
Strikethrough CTRL+5
One cell
Tab
right
One cell left SHIFT+Tab
Formatting
Top of
Edit active
worksheet CTRL+Home F2
cell
(cell A1)
Format as
End of
currency with
worksheet SHIFT+CTRL+$
CTRL+End 2 decimal
(last cell with
places
data)
Format as SHIFT+CTRL+%
End of row Home
percent with
End of no decimal
CTRL+left arrow
column
Move to next places
CTRL+PageDown
worksheet Cut CTRL+X
Copy CTRL+C
Paste CTRL+V
Formulas
Undo CTRL+Z
Apply AutoSum ALT+=
Redo CTRL+Y
Current date CTRL+;
Format cells
Current time CTRL+: CTRL+1
dialog box
Spelling F7
Help F1
Macros ALT+F8

POWERPOINT

Action Keystroke Action Keystroke

Document actions Formatting


Open a presentation CTRL+O Select all CTRL+A
New presentation CTRL+N Copy CTRL+C
Save As F12 Cut CTRL+X
Save CTRL+S Paste CTRL+V
Print CTRL+P Undo CTRL+Z
Help F1 Redo CTRL+Y
Bold CTRL+B
Italics CTRL+I
Presentation actions
Underline CTRL+U
Begin slide show F5
Left
ENTER or CTRL+L
justified
Next slide Down arrow
Center CTRL+E
key
BACKSPACE justified
Previous slide or Right
Up arrow key CTRL+R
justified
Activate pen tool CTRL+P Promote list ALT+SHIFT+Left
Erase pen strokes E item arrow
Deactivate pen Demote list ALT+SHIFT+Right
CTRL+A
tool item arrow or TAB
Show/Hide black
B
screen
Show/Hide white Editing
W Find CTRL+F
screen
Show/Hide Replace CTRL+H
A
pointer & button Insert hyperlink CTRL+K
End slide show ESC New slide CTRL+M
Spell checker F7
Macros ALT+F8
Run the slide show and press the F1 key to view all keyboard
shortcuts applicable when running a slide show.

ACCESS

Action Keystroke Action Keystroke

Database actions Editing


Open existing Select all CTRL+A
CTRL+O
database Copy CTRL+C
Open a new Cut CTRL+X
CTRL+N
database
Paste CTRL+V
Save CTRL+S
Undo CTRL+Z
Save record SHIFT+ENTER Redo CTRL+Y
Print CTRL+P Find CTRL+F
Display Replace CTRL+H
database F11 Spell checker F7
window
Toggle between Edit
Find and mode and F2
CTRL+F
Replace Navigation mode
Copy CTRL+C Open window for
Cut CTRL+X editing large content SHIFT+F2
Paste CTRL+V fields
Undo CTRL+Z Switch from current
field to current ESC
Help F1
record
Toggle
between Form
F5
and Design
Navigating Through a
view
datasheet
Next field TAB
Other Previous field SHIFT+TAB
Insert line break First field of
CTRL+ENTER record HOME
in a memo field
Insert current Last field of
CTRL+; END
date record
Insert current DOWN
CTRL+: Next record
time ARROW
Copy data from Previous record UP ARROW
CTRL+'
previous record First field of first
CTRL+HOME
Add a record CTRL++ record
Delete a record CTRL+- Last field of last
CTRL+END
record
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