Organization chart:

Project Manager

CIVIL DEPT
S ADMIN
E
U ELECTRICAL
SAFETY X
P E
C MECHANICAL
Maintenanc
P U
e
Accounts T QA/ QC Engg
O
I
R V Billing/plannin
STORES
E g
T
Contract
HR
Workers
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 Safety officer Roles & responsibilities
1. Supporting of Employees

a. Monitoring unsafe acts and conditions

b. Informing to concern employees
c. Recommendations
d. Reporting the observation to Head Office

2. Motivating to Employees

a. Tool box talk, Induction Programs

b. Safety Celebrations
c. Safety Committee meetings
d. Auditing done by the Head office (Safety Employees)

3. Documentation (54 Documents: 30 Formats & 24 Checklists)

a. DPSR (Daily project Safety report), MIS (Monthly information safety

Report).
b. HIRA (Hazard identification and risk assessment).
c. Confidentiality regarding Reports.

4. Communicating and Reporting

a. Communicating in 3 levels
b. Reporting at any cost to Head Office
c. Transparency relating to Reports
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Mail Body Template

Dear Sir,
 Please find attached the following documents for xxxxxxxxxxxxxx
Site
Below is the list of all Documents attached

Docume Escalati Person/Department

Key Action responsible for
Sl. nt Date on
Observation taken Closure and their
No Name needed Contact Details

As per Information there are a total of 3 Contractors working on

___________ Project spread over 7 Different locations - Works are
Trench Excavation, Pipe laying, fit up, Welding, Lowering, and
boring activities, etc

Also attached are some of the Images for the activities being
carried out during the laying of the Pipelines

Project In-charge : Mr.XXXXXXXXXXX YYYYYY

Project Safety Engineer : Mr. XXXXXXX XXXXXXXXXX

Project HR In-Charge : Mr.XXXXXXXXXX

Safety NMR (xx NOs.) : Mr.XXXXXXX, Mr.xxxxxxxxxx

Best regards,

Name :Xxxxxxxxxxxxxxxxxxx

Designation: xxxxxxxxxxxx

Location: xxxxxxxxxxxxxxx

Phone No:xxxxxxxxxxxxxxxx
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Reporting Heads and their Contact Details

 TO:/
SNO NAME DESIGNATION E-MAIL ID AND PHONE NO. PHONE NO.
CC:

1 HOD - HSE VP - HR hse@meilgroup.co.in

Mr.
2 Suryanaraya suryanarayana@meilgroup.com 9100053982
AGM
na P

Mr. M Safety
m_venkateswararao@meilgroup.i
3 Venkateswar Consultant 9100918074
n
a Rao

Mr. P
4 Nageswara pnageswarareddy@meilgroup.com 9100442208
Sr. Manager
Reddy

5 Mr. Vijay Ch Dy. Manager vijay.chennuri@meilgroup.org 9676999064

Mr. Rakesh Sr. Engineer
6 rakesh.mallu@meilgroup.org 9100076791
Reddy

Mr. Sailendra Sr. Engineer

7 sailendra.doolla@meilgroup.in 9100771890
D

Mr. Siva Ram Sr. Engineer

8 gopikrishna.ds@meilgroup.org 9100917499
Gopi Krishna

Mr. Jitin Executive

9 jitin.skp@meilgroup.in 9676333860
Sankar

Mr. Y Dileep Engineer

10 dileep.ykr@meilgroup.in 9100595557
Reddy

Mr. Praveen Engineer

11 praveen.kr@meilgroup.org 9618673137
Kumar

Department
12 SEH seh@meilgroup.com Mail for
record)
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Reporting Schedule
 Type of Reports Day of Submission
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 1. DPSR Everyday
2. HIRA Weekly Once/Every new work activity
3 Induction Training Program For New Joinees
4 Tool Box Talk – (TBT) Every Day
5. Site Safety Inspection Checklist/PPE Checklist Monday
6 Fire Extinguisher Inspection Every 3 Months
7 Near Miss Report Every Month
8 Incident/Accident Report When It Occurs
9 Analysis Of First Aid Every Month
10 Warning Note PPE Not Maintained
11 Penalty Note After warning Note
Work Permits: Height, Electrical, Hot Work, Blasting,
12 Respective of Works
Excavation, Confined Space
13 Monthly Report-MIS Every Month End
Complicated Works I.e more than 2
14 Job Safety Analysis-JSA
works at a time
15 PPE Consumption Status Every Month
16 Observations and Recommendations Every Day
17 Safety Committee Meetings Every 15 Days
18 Training Attendance Every Month
19 Gas cutting & Welding Equipment check list Monday
20 Hydra inspection Check list Tuesday
21 Fire Safety Checklist Wednesday
22 Welfare inspection Checklist Thursday
23 Blasting Safety Checklist st Friday
24 Housekeeping Check List Saturday
25 Diesel Generator Check List Monday
26 Food Safety Check List Tuesday
27 Preliminary Accident Report Immediate information after accident
28 Alcohol Monitoring Report Every Day
30 Material Requisition Note Based On PPE Requirement
Including with Material requisition
31 Justification Note
Note
32 Violation report Every Week

Do’s & Don’ts

 Take short videos of incidents/accidents and respective locations.
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 All the observations to be maintained as per the DPSR provided. This document shall not be
disclosed to anyone. It shall be maintained by the Respective safety personnel only in their
backpack and to be carried by them. All reports older than 15 days are to be couriered to HO.
 Never interact with media or strangers that are not part of the organization
 Maintain confidentiality of the Company never interact with Police / political parties
  Whenever issue escalated kindly give all the details of the observations with contact details
(Such as Name, Phone No. email IDs)
 Any requirement out of the way should be routed through Project Manager
 Regular submission of reports as per process
 Means of communication - photos, videos, conversation & sketches
 Report - Apart from scanning mention the crucial points in the mail body and also use
highlighter in the reports Always give contact details in mail signatures
 When sending reports using smart phones please use the CS Scanner app which can be
downloaded from the app store
 All Site Safety Personnel are to inform their respective Reporting Heads at HO prior to taking
any leaves and a replacement/substitute needs to be identified and the contact details to be
forwarded to HO along with the leave application.
 All Site Safety Personnel/staff are to ensure that the send the DPSR every day without fail. If
in case the Reporting vertical coordinator does not receive a DPSR then Site safety staff shall
provide a valid reason for not sending the report.(If the reason is found not valid the
Management has the authority to take serious action against the violation
 Safety personnel/staff once deployed to site shall gather all the data along with project Map
and/or schematic Diagram within the first 2 days and send a detailed report of the same to
their reporting vertical without fail.
I acknowledge and understand all the above stated Instruction and have received the following
Documents and will follow all the Instructions to the best of my ability.

Name & Signature of the candidate with Date

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