First

Alcatel-Lucent OmniPCX Enterprise

Communication Server

Alcatel-Lucent IP Touch 4018 Phone

Alcatel-Lucent IP Touch 4008 Phone
Alcatel-Lucent 4019 Digital Phone
 User manual

Introduction How to use this guide

Thank you for choosing a telephone from the IP Touch range manufactured by Alcatel-Lucent.
Your IP Touch digital terminal has a new ergonomic layout for more effective communication.
Lift the receiver. Line key.

Hang up. 2 Specific key on numeric keypad.

c ef
2ab
jkl
3d
6
mno
Numeric keypad. Partial view of display.
5

Means that the feature is subject to programming. If necessary, contact your installer.
Means that the feature can be accessed by pressing a programmed key - see Programming the
programmable keys.

Adjustment “reduce”. Fixed key.

Adjustment “increase”. MENU key.

Speaker,
Voice mail access key.
handsfree.

Move the navigation key up or down.

To go back one level (press and release) or to return to the welcome page (press and hold) ;
during a call, can be used to access the different pages (Menu, Main, etc.) and to return to the
telephone screens.
These symbols may be supplemented by small icons or text.

3
How
 Contents
Toc
Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6
6. Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
1. Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7 6.1 Initializing your voice mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
1.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7 6.2 Customizing your voice greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
1.2 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7 6.3 Modify the password for your phone set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
1.3 Using the telephone in "Hands free" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7 6.4 Modify the password for your voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
1.4 Activating the loudspeaker during a call (receiver lifted) . . . . . . . . . . . . . . . . . . . . . . . . . p. 7 6.5 Configuring the telephone ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 21
1.5 Making a call using the personal phone book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8 6.6 Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 21
1.6 Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8 6.7 Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22
1.7 Making a callback request to a busy number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8 6.8 Programming your personal directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22
1.8 Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8 6.9 Programming the programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22
6.10 Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22
2. During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9 6.11 Identifying the terminal you are on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
2.1 Making a second call during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9 6.12 Lock / unlock your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
2.2 Answering a second call during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9 6.13 Call the associated set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
2.3 Barring the reception of a new call during communication. . . . . . . . . . . . . . . . . . . . . . . . p. 9 6.14 Forward your calls to the associated number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
2.4 Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10 6.15 Modify the associated number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
2.5 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10 6.16 The Tandem configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
2.6 Three-way conference with internal and/or external parties (conference) . . . . . . . . . . . p. 10 7. Use the telephone in SIP or 'Safe' mode . . . . . . . . . . . . . . . . . . . . . . . . . p. 24
2.7 Casual conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10
2.8 Placing a call on hold (HOLD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10 7.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 24
2.9 Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 11 7.2 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 25
2.10 Barge-in/Intrusion into an internal call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 11 7.3 Making a second call during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 25
2.11 Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 11 7.4 Answering a second call during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26
2.12 Mute, so that your party cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12 7.5 Placing a call on hold (HOLD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26
2.13 Adjust audio volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12 7.6 Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26
2.14 Recording the current call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12 7.7 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26
2.15 Signal malicious calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12 7.8 Mute, so that your party cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27
7.9 Adjust audio volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27
3. Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13 7.10 Diverting calls to another number (immediate forwarding) . . . . . . . . . . . . . . . . . . . . . . . p. 27
3.1 Answering a night or a general bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13 7.11 Configuring the telephone ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27
3.2 Manager/assistant screening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13 7.12 Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 28
3.3 Individual pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13 7.13 Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 28
3.4 Hunt groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 13 7.14 Programming your personal directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 29
3.5 Calling an internal party on his/her pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 14 7.15 Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 29
3.6 Answering a call on your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 14
3.7 Calling a party on his/her loudspeaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 14 Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 30
3.8 Sending a written message to an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 14
3.9 Sending a copy of a voice message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 15
3.10 Sending a recorded message to a number/a distribution list. . . . . . . . . . . . . . . . . . . . . . . p. 15
4. Keeping in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16
4.1 Diverting calls to another number (immediate forwarding) . . . . . . . . . . . . . . . . . . . . . . . p. 16
4.2 Forwarding your calls to your voice message service . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16
4.3 When you return, review your recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16
4.4 Forwarding your calls from the receiving terminal (“Follow me”) . . . . . . . . . . . . . . . . . . p. 17
4.5 Cancelling all forwardings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
4.6 Diverting calls when your line is busy (forward if busy) . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
4.7 Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
4.8 Leaving a recorded message for internal callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
4.9 Consulting written messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18
5. Managing your charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 19
5.1 Charging your calls directly to business accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 19
5.2 Finding out the cost of an outside call made for an internal user from your terminal. . . p. 19

5
 Getting to know your telephone
Telephone

Receiver

Alphanumeric keypad „ Navigation

Up-down navigator: used to navigate around the home page, through the menus or in a text zone
WhoAmI when entering characters.
The home page consists of:
• Information on the status of the set (set locked, call forward, etc.)
Lock
• Date and time
• Set programming and configuration features
Settings

Functions accessible (set in idle position): Features accessible on call:

WhoAmI identifying the terminal you are on, Conslt/Enq calling a second person,

Lock lock /unlock your telephone, Send DTMF sending DTMF signals ,

forward your calls to another number. (im-

Forward mediate forwarding, forward to voice mail, Record recording the current call ,
forward to bleeper),

configure the set (personal assistant, display, barring the reception of a new call during
Settings ring tone, voice mail, etc.), Forbid camp-on communication.

IP Touch 4018 Phone

Accessing recent calls made and unanswered
Events external calls.
end r edial
.
Other features can be accessed depending on the configuration of the system.

OK OK key: used to validate your choices and options while programming or configuring.
„ Audio keys
END key to terminate a call.
end Back/Exit key: to return to previous menu (short press) or return to first screen (long press).
Handsfree/Speaker Key:to make or answer a call without lifting the receiver (Alcatel-Lucent IP Touch 4008/4018 Phone).
• Lit in handsfree mode or headset mode (short press) .
• Flashing in speaker mode (long press) .
Intercom/Mute key:
• During a call: press this key so that your party cannot hear you .
• Terminal idle: press this key so that you can automatically answer a call without lifting the receiver
(Alcatel-Lucent IP Touch 4008/4018 Phone).
„ Feature keys and programmable keys
To adjust the speaker or receiver volume up or down
Guide key: use to obtain information on the pre-programmed keys or to access the set programming or configuration.
„ Function keys
Phone book key: access your personal directory.
Messaging key to access various mail services
If the key flashes orange, a new voice message, a new text message or a callback request has been received.
Pre-programmed feature keys and programmable key:
'Redial' key : lit when the feature associated with the key is activated.
• to access the 'Redial' feature (short press),
redial
• call back on the last 8 number dialed (long press) .

6
 1 Using your telephone
Other

Using the telephone in 'Hands free' mode (Alcatel-Lucent IP Touch 4008/

1.1 Making a call 1.3 4018 Phone only)

„ Terminal idle:
ef c ef
bc ef bc ab
3d
2a 3d 2a 3d 2
OR o OR mn
o
mn
o mn jkl
jkl 6 jkl 6 5 6
5 5
you are in handsfree
mode
Dial the Lift the Number Handsfree Number
number for receiver required (Alcatel-Lucent IP required Press and
your call Touch 4008/4018
release
Phone only)
„ Call in progress:

OR conv.

Programmable You are on a call with

line key the destination number
You are on a call Press and release
with the
To make an external call, dial the outside line access code (9) before dialing your destination number
party's number. The digit 9 is the default code for an outside line.

During a call, you can lift the receiver without terminating the call.

For the attendant, dial '0' (by default).

1.4 Activating the loudspeaker during a call (receiver lifted) - Speaker.

1.2 Answering a call

the loudspeaker key flashes

OR OR
You are on a call Activate loudspeaker
with the (long press)
Lift the Handsfree Press the key for
destination number
receiver (Alcatel-Lucent IP the line that is lit
Touch 4008/4018 up
Phone only)
OR The key is no longer lit

Adjust volume Deactivate

(9 levels) loudspeaker
(long press)

press and release the loudspeaker key to switch to handsfree mode (light steady)
(Alcatel-Lucent IP Touch 4008/4018 Phone).

7
 1 Using your telephone
Answering an internal call in intercom mode (Alcatel-Lucent IP Touch
1.5 Making a call using the personal phone book 1.8 4008/4018 Phone only)

You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected
directly in handsfree mode. The screen shows the caller’s identity.
bc ef
2a 3d
o OR OK • To activate - Terminal idle:
mn
jkl 6
5

Press and Press the Select the contact to Start the call corresponding LED lights up
release programmed key call
directly (0 to 9)

1.6 Redial When your caller hangs up, intercom mode remains active.

„ Redialing the last number dialed (redial) • To deactivate - Terminal idle:

last number redial The corresponding LED goes out

redial

'Redial'
key(short
press)

„ Call back on the last 8 number dialed

OR Events OK Outgoing calls OK

redial

'Redial' key
(long press)

OK

Select the No. from Start the call

the last ten dialed

1.7 Making a callback request to a busy number

the number you are calling is Callback OK

busy

8
 2 During a call
Other

2.1 Making a second call during a call 2.2 Answering a second call during a call

• A second party is trying to call you:

c f
ab de
3
2
mn
o OR Send DTMF OK
jkl 6
5
Smith John

You are on a call Number of

with the second party You are on a call Name or no. of the caller Light flashes
destination number with the displayed for 3 seconds
destination number

The first call is placed on hold

„ Answer displayed call:

• Other methods for calling a second party The first call is placed on hold

Call back on the last 10 number dialled (long press). Line key for
redial
which icon is
Calling from your personal directory (PersSpDial). flashing
• To return to your first caller and end the call in progress:
Programmable line key.
OR
• To cancel your second call and recover the first:
end
You are on a call Key for the line
with the whose light is
end destination number flashing
You are on a call Key for the line
with the whose light is
destination number flashing
2.3 Barring the reception of a new call during communication

During communication, you do not want to be called by another caller:

If you make an error, hang up: your telephone will ring and you will recover your first
call.

Forbid camp-on OR Allow camp-on OK

To bar or authorize new calls during

communication

9
 2 During a call
„ Cancel conference and return to first correspondant

2.4 Switching between calls (Broker call)

End conference OK

During a call, a second call is put on hold.

To alternate between calls:
„ After the conference, to leave your two parties talking together:

Place your first party on hold

Light flashes end

Hang up

2.5 Transferring a call

2.7 Casual conference
• To transfer your call to another number:
During a 3-way conference, you can add up to three additional participants.
c ef
ab
2 3d
jkl
mn
o The first call is placed on hold
5 6 bc ef
You are in a 3-way Add OK 2a 3d
conference mn
o your party answers
jkl 6
5
You are on a call No. of the 2nd
with the terminal Number
destination number required
• If the number receiving the transfer answers:
Display the number of
Insert OK participants in the
Transfer OK conference

2.8 Placing a call on hold (HOLD)

Transfer between two outside calls may not be possible, depending on system
configuration.
• Private hold:
During a call, you may place the call on hold and recover it later, on the same telephone

Three-way conference with internal and/or external parties

2.6 (conference) your call is placed on hold

„ During a call, a second call is on hold. You are on a call Press the key for
with the the line that is lit up
destination number (Call in progress)
Conference OK
• Press 'Hold' to recover the call on hold

You are on a call

with the OR Reply OK
destination number
Key for the line You are on a call
whose light is with the
flashing destination number
10
 2 During a call
• Protection against Barge-in/intrusion:
Intrusion protection
2.9 Parking a call

Settings OK Services OK Consultation OK

Park/retrieve call

You can park a call and retrieve it on another extension:

bc ef
2a 3d bc ef
Park the call OK 2a 3d
jkl 6
mn
o
Additional services OK BrgIn/ntr protect OK Barge In OK mn
o
5 jkl 6
5

You are on a call Enter the number Twice Enter the

with the of the telephone on number
destination number which you want to desired
resume the call
Your party is parked and hears the hold melody.
• To recover the parked call: Protection is cancelled when you hang up.
Park/retrieve call

Settings OK Services OK Consultation OK

2.11 Sending DTMF signals

Even if your system is not touchtone by default, during a call you sometimes have to send DTMF signals, to a voice server, an
automated attendant or a remotely consulted answering machine.

Call pickup OK Park/retrieve OK Consultation OK

Send DTMF OK

You are on a call To activate

If the parked call is not recovered within a preset time (1 min 30 by default), it is either with the
transferred to the attendant or it rings back the extension that parked the call,
depending on system configuration. destination number

The feature is automatically cancelled when you hang up.;.

2.10 Barge-in/Intrusion into an internal call

Your party’s line is busy. If the number is not “protected” and if authorized, you can intrude into the call:

Barge In OK

11
 2 During a call

2.12 Mute, so that your party cannot hear you

You can hear your party but he/she cannot hear you:

You are on a call with the

the button flashes on and off
destination number

Disable microphone

The key is no longer lit

Resume the call

2.13 Adjust audio volume

During a call, to adjust the volume level of the loudspeaker or receiver:

You are on a call with the OR

destination number

Adjust audio volume

2.14 Recording the current call

To record the call during communication:

Record OK

Ready to start recording To stop the recording

At the start or end recording, your party hears a beep.

2.15 Signal malicious calls

This key lets you signal a malicious call. If this call has
Malicious OK an internal source, it is signalled to the system by a
special message.

12
 3 Sharing
Other

3.1 Answering a night or a general bell 3.3 Individual pick-up

You hear a telephone ringing in an office where no-one can answer. If authorized, you can answer the call on your own telephone.
Night service call pickup
• If the telephone ringing is in your own pick-up group:
When the attendant is absent, outside calls to the attendant are indicated by a general bell. To answer:
Group call pick up

Settings OK Services OK Consultation OK

Settings OK Services OK Consultation OK

Call pickup OK Night call pick up OK

Call pickup OK ProcessGrp pick up OK

• If the telephone ringing is not in your pick-up group:

3.2 Manager/assistant screening Individual call pickup

Screened list:
Settings OK Services OK Consultation OK
System configuration allows “manager/assistant” groups to be formed, so that the manager’s calls can be directed to one or more
secretaries.
• From the manager’s or assistant’s telephone:

bc ef
Incoming calls are screened 2a 3d
Call pickup OK Set call pick up OK mn
o
OR by a designated person 5
jkl 6
(assistant, etc.)
Dial the
Press Press 'secretary' call
number of the
“Screening” “Screening” key (when there
ringing
key key are several
telephone
assistents)

The system can be configured to prevent call pick-up on certain telephones.

Press the same key

to cancel
3.4 Hunt groups
Screening is indicated on the manager’s telephone by the icon corresponding to the
“screening” programmed key. • Hunt group call:
Certain numbers can form a hunt group and can be called by dialing the group number.

bc ef
2a 3d
o
mn
jkl 6
5

Group No.
13
 3 Sharing
• Temporary exit from your hunt group:
Exit station hunt group
3.6 Answering a call on your pager

Settings OK Services OK Consultation OK Paging answer

A call on your pager can be answered from any telephone within the system.

bc ef your pager beeps Settings OK Services OK

2a 3d
Additional services Exit hunt group mn
o
jkl 6
5

your group number

• Return into your group:
bc ef
2a 3d
Enter station hunt group Consultation OK mn
o
jkl 6
5

Your group
Settings OK Services OK Consultation OK number

3.7 Calling a party on his/her loudspeaker

bc ef
2a 3d
Additional services Enter hunt grp mn
o
Your internal party does not answer. If authorized, you can remotely activate your party’s phone:
jkl 6
5

Your group number

Your party does not answer StSpkr announ. OK

Belonging to a group does not affect the handling of speed dials. A specific telephone
within a group can always be called by using its own number.

you are connected to the loudspeaker on your party’s phone (if he/
she has the handsfree feature)
3.5 Calling an internal party on his/her pager

The number called does not answer and you know that the person called has a pager:
3.8 Sending a written message to an internal party

Your party does not answer

bc ef
2a 3d
Text mail OK Send OK o
'paging' 5
jkl 6
mn

programmed key
Dial the
number to be
paging in progress is displayed called

Your party can answer from any telephone in the system.

14
 3 Sharing
• Predefined message

3.10 Sending a recorded message to a number/a distribution list

Predefined msg OK OK OK

Select the message to Send 2a

bc
3d
ef

Voice mail OK mn
o Send OK
be sent message 5
jkl 6

• Message to complete
Personal code
c f
ab de
3
To complete OK OK 2
mn
o OK bc ef
jkl 6 2a 3d
5
Recording End OK mn
o
jkl 6
5
Select the Complete the Send
message to message message End recording Enter the
complete destination
voicemail number

3.9 Sending a copy of a voice message

OR Mnemonic OK OR 0 Send OK

bc ef
Spell the addressee's name Options Send message
new voice message OK 2a 3d Display shows the number of new and
5
jkl 6
mn
o
old messages • During the recording, you can:

Personal code Rewind OK play back the message from the start.

Consult OK Review message OK Forward message OK Backward OK listen to the end of the message.

Pause OK stop recording momentarily.

bc ef

Record a comment # 2a 3d
mn
o

5
jkl 6 End OK End recording.

End recording Enter the * Options: used to assign transmission options (confidential, urgent, confirmation, etc.).
destination
voicemail number

OR Mnemonic OK Send OK

Spell the addressee's name Send message

15
 4 Keeping in touch
Other • While listening to messages, you can:

Rewind OK play back the message from the start,

4.1 Diverting calls to another number (immediate forwarding)

The number can be your home, cell or mobile, voice message, or an internal extension (attendant, etc.). Backward OK listen to the end of the message,

bc ef
2a 3d
Forward OK Immediate forward OK mn
o Pause OK pause while listening to the message,
jkl 6
5

Twice Dial the

Forward OK enter the voicemail number,
number to be
called
End of message OK terminate consultation.
bc ef
2a 3d
OR o OR Do not disturb activated
mn
5
jkl 6 • After reviewting the message, you can:

Directory Press programmable Exit OK play back the message from the start,
number key
required (0 to
9) Erase OK erase message,

You can make calls, but only the destination number can call you. Callback OK call sender of message,

Save OK save the message,

4.2 Forwarding your calls to your voice message service

Replay OK listen to message,

Imm forward to VM OK Do not disturb OK send a copy of a message.

Forward message
activated

4.3 When you return, review your recorded messages

The light indicates that messages have been received.

bc ef
Display shows number of new OK 2a 3d
o
messages 5
jkl 6
mn

Personal code

reviewing messages

16
 4 Keeping in touch

4.4 Forwarding your calls from the receiving terminal (“Follow me”) 4.7 Do not disturb

Remote forward Do not disturb On/Off

You wish to receive your calls in your present location: You can make your terminal temporarily unavailable for all calls.
Use the “Follow me” feature.

Settings OK Services OK Consultation OK

bc ef
2a 3d
Forward OK Remote forward OK mn
o
jkl 6
5

Number receiving
forwarding bc ef
2a 3d
DoNotDisturb-Lock OK Do not disturb OK mn
o Do not disturb activated
jkl 6
5

Do not disturb activated Personal code

Callers wishing to contact you will see the 'Do Not Disturb' message displayed on their
sets when they try to call.

4.5 Cancelling all forwardings

4.8 Leaving a recorded message for internal callers

Forward OK Deactivate forward OK
You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.
Twice
New text message OK Forward to text OK

4.6 Diverting calls when your line is busy (forward if busy)

Forward on busy
Predefined msg OK OR To complete OK

c f
ab de
2 3
Forward OK Forward on busy OK
5
jkl 6
mn
o
Select a predefined Select a predefined Twice Complete your
message message to message
Twice number complete
receiving
forwarding

forwarding is acknowledged

17
 4 Keeping in touch

4.9 Consulting written messages

The light indicates that messages have been received.

Display shows
new text message OK number of new
messages

Display shows name of

Read message OK sender, with date, time and OK
ranking of message

Read the
message
After reviewting the message, you can:

Delete OK delete the message,

Recall OK call sender of message,

Text answer OK forward a message to the message originator,

terminate consultation.
end

18
 5 Managing your charges
Other

5.1 Charging your calls directly to business accounts

You can charge the cost of your outside calls to business account numbers.

Settings OK Services OK Consultation OK

bc ef bc ef
Business account 2a 3d 2a 3d
Additional services OK OK o
code jkl 6
mn
o

5
jkl 6
mn
5

Number of Number required

business
account

Finding out the cost of an outside call made for an internal user from
5.2 your terminal

Settings OK Services OK Consultation OK

Consultation & Charging OK

OK
callbacks information

19
 6 Programming your telephone
Other

6.1 Initializing your voice mailbox 6.3 Modify the password for your phone set

Enter your personal code, then record

Light flashes your name following the voice guide Settings OK Set OK Password OK
instructions

ef bc ef bc ef
bc 3d
2a 3d 2a 3d 2a OK
OK OK
Customizing your voice greeting o o
mn
o mn mn
6.2 5
jkl 6 5
jkl 6 5
jkl 6

Old code New code Enter new

You can replace the greeting message by a personal message.
(4 digits) (4 digits) password again
to confirm
bc ef
2a 3d
Voice mail OK mn
o Perso options OK
jkl 6
5
This code acts as a password controlling access to programming functions and the user
' Set Locking ' feature (code by default: 0000).
Personal code

Greeting message OK Perso greeting OK

6.4 Modify the password for your voice mailbox

bc ef
2a 3d
Normal prompt OK OR Perso greeting OK End OK Voice mail OK mn
o Perso options OK
jkl 6
5

Press to return to the default Recording End recording Personal code

message

Admin options OK General admin OK My password OK

Accept OK OR Restart OK OR Replay OK

Confirm Re-record a message Replay message

bc ef
2a
jkl
3d
mn
o #
5 6
end
New code
(4 digits)

As long as your voice mailbox has not been initialized, password is your extension
number or 0000.

20
 6 Programming your telephone
T Activate/deactivate discreet ring mode

6.5 Configuring the telephone ringer

Ring without beep OK OR 1 beep before ring OK

Settings OK Set OK Ringing OK

OR 3 beeps bef ring OK OK

T Choose the tune:

Confirm your choice

T Adjust ringer volume while a call arrives:

Internal call OK OR External call OK

Select the type of call to which the ringing is to be associated your telephone rings OR

Adjusting the ringer volume:

OK

Select the melody confirm your choice 6.6 Adjusting screen brightness
of your choice (16
tunes)

T Adjusting the ringer volume: OK

Adjusting screen
Ringing level OK OR OK
brightness

Select the level of your confirm your choice

choice OR Settings OK Set OK
(12 levels)

T Activate/disable meeting mode (progressive ringing):

Contrast OK OR OK
Normal ringing OK OR Silent mode OK

Adjusting screen
brightness

OR ProgressiveRinging OK OK

Confirm your choice

21
 6 Programming your telephone

Selecting language 6.9 Programming the programmable keys

6.7

Settings OK Set OK Key programming OK

Settings OK Set OK

Services OK OR Modify OK
Language OK OK

Select the language confirm your choice Press a key to

of your choice program

Erase OK
6.8 Programming your personal directory OR

bc ef
2a 3d
OK mn
o OK OR
jkl 6
5
6.10 Programming an appointment reminder
Press and Enter the number
release You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).
• Program a temporary reminder call.

Settings OK Set OK Directory program OK

Settings OK Services OK Consultation OK

bc ef
2a 3d
OK Modify OK OR mn
o
jkl 6 ef
5 bc
2a 3d
Appointment OK mn
o
jkl 6
5
Select an empty Modify the associated number Enter the number
entry in the desired Twice Enter time of
directory appointment
• At the programmed time, your telephone rings:

OK

If you are on call, the display flashes and an audio tone is generated. After unanswered
calls, a temporary request is cancelled but a permanent request remains in memory.
If your calls are forwarded to another terminal, the forwarding is not applied to the
reminder call.

22
 6 Programming your telephone

Ovflw to associate OK OR Overflow if busy OR Ovflow busy/no ans

6.11 Identifying the terminal you are on
For forwarding when you For immediate For forwarding if you
do not answer forwarding when your do not answer or if you
WhoAmI OK
line is busy are busy

OR Deact ovflow assoc OK Apply OK

6.12 Lock / unlock your telephone To cancel the

forwarding to associate
function

bc ef
2a 3d your telephone is
Lock OK
5
jkl 6
mn
o
locked/unlocked 6.15 Modify the associated number
Enter your personal code
The associated number can be a phone set number, the voice mail number or the pager number.

6.13 Call the associated set Settings OK Services OK associated OK

The number of another set can be associated with your set number (see Modify the associated number).
To call it:

bc ef bc ef
2a 3d 2a 3d acceptance of the
OK Modify OK
Settings OK Services OK Consultation OK jkl 6
mn
o
jkl 6
mn
o
programming is displayed
5 5

Enter your Enter the new

personal associated
code number
Associate OK Call associate OK OK

6.16 The Tandem configuration

Start the call

This configuration lets you group two sets under a single call number. Your set is then the main set and the second set, usually a
DECT set, is the secondary set. Each set has its own directory number, but the tandem number is that of the main set. When you
6.14 Forward your calls to the associated number receive a call, the two sets ring simultaneously. When one of the sets answers, the other set stops ringing. When all the lines of
the main set are busy, the secondary (DECT) set does not ring. The secondary set can still be called by its own number, but in
If you have previously defined an associated number, you can forward your calls to this number. this case, the tandem function will no longer be taken into account. Most of the functions are common to the two sets, for
example: forwarding, meet-me reminder, the various messages, etc., while others are specific to each set, for example: individual
directory, last number redial, out of service, set padlock, etc.
For more information regarding this configuration, contact the person in charge of your installation.
Settings OK Services OK Consultation OK Associate OK

23
 7 Use the telephone in SIP or 'Safe'
mode T Call using your partys URI:

Other
ef
Your telephone is compliant with the SIP standard and can be used in simplified mode in a SIP environment. 2a
bc
3d
Seizing the line Dial by URI OK o OK
According to the configuration the telephone system of your company, your phone set can automatically switch to 'safe' mode in jkl 6
mn
5
case of loss of connection with the system, in order to ensure continuity of service. missing ggk PT. You can acces the main
functions of your telephone.
In SIP mode, each telephone is identified by a character string called the URI. Within your company, the URI of your party is
enter your
usually the partys telephone number. partys URI
For more information, contact your installer or administrator.
enter the text: the number pad keys have letters that you can display by successive
presses. Some special characters can be displayed by successively pressing the * key
The SIP mode is only available for 8 Extended Edition Series (+% $ / & ( ) [ ] =) or # key (@) or 0 key (, , : ' ? !) or 1 key (- _).

In SIP mode, each telephone is identified by a character string called the URI. Within
your company, the URI of your party is usually the partys telephone number.
Pre-programmed function keys are disabled in SIP mode

T Making a call using the personal phone book (1):

7.1 Making a call ef

bc
2a 3d
OR Dial by name OK OK OR
mn
o
jkl 6
5
T Seizing the line
Press and Select your party from the
release list
OR OR You hear a tone

Call OK OR OR

Lift the Handsfree Line key

receiver
Handsfree Line key Lift the
T Call by dialing the internal number of your party receiver
T Making a call using the personal phone book (2):
bc ef bc ef
2a 3d 2a 3d
mn
o OR Seizing the line jkl
mn
o
jkl 6 6
5 5
Seizing the line OR From Directory OK
Dial directly Dial the
number number
Press and
release

bc ef
2a 3d
OK OR
mn
o
jkl 6
5

Select your party from the

list

24
 7 Use the telephone in SIP or 'Safe' mode
T Redialing the last number dialed (redial):

7.3 Making a second call during a call

last number redial
redial You are in communication with a first party.

'Redial'
key(short You are on a call
with the destination New call OK OR
press) number

Free line key

7.2 Answering a call
The first call is placed on hold
Another call is received:

T Stop the ringer:

bc ef
2a 3d
mn
o OR Dial by URI OK OR From Directory OK
OR Silent OK 5
jkl 6

end
Number of Call using your partys URI Calling from your personal
once
second party directory (PersSpDial)
T reject the call displayed:

OR OR Cons call off OK

redial
OR Reject Call OK
Redialing the last Hang up the ongoing call
end
number dialed
twice (redial)
T Answer the call:
enter the text: the number pad keys have letters that you can display by successive
presses. Some special characters can be displayed by successively pressing the * key
(+% $ / & ( ) [ ] =) or # key (@) or 0 key (, , : ' ? !) or 1 key (- _).
OR OR OR Take call OK

Lift the Handsfree line key In SIP mode, each telephone is identified by a character string called the URI. Within
your company, the URI of your party is usually the partys telephone number.
receiver

• To cancel your second call and recover the first:

Cons call off OK

end
Hang up the ongoing call Key for the line
whose light is
flashing

25
 7 Use the telephone in SIP or 'Safe' mode

7.4 Answering a second call during a call 7.6 Switching between calls (Broker call)

You are in communication with a first party. You are in communication with a first party. A second party is on hold.
To alternate between calls:
• A second party is trying to call you:

You are on a call with the Place your first party on hold
Smith John
destination number

Line key with

Name or no. of the caller Light flashes
light flashing
displayed for 3 seconds

„ Answer displayed call:

7.7 Transferring a call

T You are in communication with a first party.

The first call is placed on hold

Line key with You are on a call

light flashing with the destination New call OK call the recipient of the transfer
number
• To return to your first caller and end the call in progress

OR Cons call off OK

end Transfer to OK the two partys are connected
Hang up the ongoing call Line key with end
light flashing Before the second party picks up Return to first
screen

T You are in communication with two partys.

7.5 Placing a call on hold (HOLD)

Transfer OK the two partys are connected

You are on a call with end
the destination Put on hold OK your call is placed on hold
number Return to first
screen

• Retrieve the party on hold T You are in communication with a first party. A second party is on hold. You want to transfer the ongoing call to a 3rd party.

OK
You are on a call
OR Retrieve call Transfer to 3rd OK
with the destination call the recipient of the transfer
number

Line key with light

flashing

Transfer to OK the two partys are connected

26
 7 Use the telephone in SIP or 'Safe' mode
Recover the party on hold :

OK

OR Retrieve call OK end

Validate the Return to first
Line key with light forwarding screen
flashing
You can make calls, but only the destination number can call you.

7.8 Mute, so that your party cannot hear you

T Modify the forwarding
You can hear your party but he/she cannot hear you:

You are on a call with the Forward OK forwarding status of Immediate forward OK
destination number the button flashes on and off
your telephone

Disable microphone

bc ef
2a 3d
The key is no longer lit SIP mn
o OR From Directory
jkl 6
5

Resume the call Call the new recipient of the forwarding

7.9 Adjust audio volume OK

end
During a call, to adjust the volume level of the loudspeaker or receiver: Save the Return to first
modification screen

T Cancel the forwarding

You are on a call with the OR
destination number

Adjust audio volume Forward OK forwarding status of Deactivate OK

your telephone
end
Return to
7.10 Diverting calls to another number (immediate forwarding)
first screen

forwarding status of 7.11 Configuring the telephone ringer

Forward OK Immediate forward OK
your telephone

Settings OK Set OK Ringing OK

c ef
ab
2 3d
SIP mn
o OR From Directory
jkl 6
5

Call the recipient of the forwarding

27
 7 Use the telephone in SIP or 'Safe' mode
T Choose the tune;
7.12 Adjusting screen brightness
Melody OK OK
end
Select the melody of your Return to first OK
choice (16 tunes) screen

T Adjusting the ringer volume: Adjusting screen

brightness

Ringing level OK OR OK OR Settings OK Set OK

end
Select the level of your Confirm your choice Return to first
choice screen
(9 levels)
Contrast OK OR OK
T Activate/disable meeting mode (progressive ringing):

Adjusting screen
brightness
Ringing mode OK Normal ringing OK

7.13 Selecting language

OR Silent mode OK OR ProgressiveRinging OK OK

Settings OK Set OK
Confirm your choice

T Activate/deactivate discreet ring mode:

Language OK OK
Ringing mode OK 1 beep before ring OK

Select the language Confirm your choice

of your choice

OR 3 beeps bef ring OK OR Ring without beep OK OK

Confirm your choice

T Adjust ringer volume while a call arrives

your telephone rings

Adjusting the
ringer volume:
28
 7 Use the telephone in SIP or 'Safe' mode
T Delete a record

7.14 Programming your personal directory

OK Erase OK

T Access your personal directory. end

Select the card to Return to first
be deleted screen
OR Settings OK

7.15 Sending DTMF signals

Press and
release
Even if your system is not touchtone by default, during a call you sometimes have to send DTMF signals, to a voice server, an
T Create a record in the personal phone book: automated attendant or a remotely consulted answering machine.
By default during a communication, your telephone in SIP mode is configured to send codes in voice frequency: enter these codes
directly using the keys on your telephone
For more information regarding this configuration, contact the person in charge of your installation.
new OK First name Last name SIP

Name, first name and number of your contact

Save OR Cancel OK
end
Save the record Cancel the creation Return to first
screen

T Modifying a card in the personal directory:

OK Modify OK

Select the card to

be modified

First name Last name SIP

Name, first name and number of your contact

Save OR Cancel OK
end
Save the Cancel the Return to first
modification modification screen

enter the text: the number pad keys have letters that you can display by successive
presses. Some special characters can be displayed by successively pressing the * key
(+% $ / & ( ) [ ] =) or # key (@) or 0 key (, , : ' ? !) or 1 key (- _).

29
 Compliance
howtoc
Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year,
parts and labour, counting from the date indicated on your invoice.
The invoice will be demanded if making a claim under the warranty. The warranty does not
however confirm in the following cases: in the event of use that does not comply with the
instructions given in this user’s manual, faults or damage caused by natural wear, damage
resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness,
etc.), noncompliant installation or modifications or repairs carried out by people who are
not approved by the manufacturer or retailer.
Warning: never place your telephone in contact with water. To clean your telephone, you
may however use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.)
which may damage the plastic parts of your telephone. Never spray it with cleaning
products.
To avoid accidentally damaging the set telephone line connector, make sure you position
the cord correctly in the compartment intended for this purpose.
The ear piece and microphone area of the handset may attract metallic objects that may
be dangerous for the ear.
The wording is not contractual and may be subject to change. Some features of your
telephone are controlled by a software key and the configuration of the unit.
30
Declaration of compliance
EC countries: we, Alcatel-Lucent Enterprise, declare that the Alcatel-Lucent IP Touch
4008/4018 and 4019 Digital Phone products comply with the essential demands of Directive
1999/5/CE of the European Parliament and Council. A copy of the original of this
declaration of compliance can be obtained from your installer.
Information relative to the environment
This symbol indicates that at the end of its life, this product should be subject
to special collection and disposal in member countries of the European
Union, as well as in Norway and Switzerland. By ensuring this product is
disposed of correctly, you will help to conserve natural resources and help
prevent potential negative consequences to the environment and human
health which could otherwise be caused by inappropriate disposal of this
product. For further details about recycling this product, please contact the supplier who
sold you the product.
Alcatel-Lucent Enterprise, in keeping with its policy of constant product improvement for
the customer, reserves the right to modify product specifications without prior notice.
Alcatel, Lucent, Alcatel-Lucent and the Alcatel-Lucent logo are trademarks of Alcatel-
Lucent. All other trademarks are the property of their respective owners. The information
presented is subject to change without notice.
Alcatel-Lucent assumes no responsibility for inaccuracies contained herein.
Copyright © 2008 Alcatel-Lucent. All rights reserved.
MU19008USAC-E900ed01-0843