Transport Equip

Information Guide

What is Transport Equip?

Transport Equip is an Enterprise Resource Planning (ERP) system that enables TfNSW and
its agencies to collect, manage and analyse data efficiently from a range of different
sources, and automate many functions.
To access the Transport Equip Supplier Portal, you need to register your organisation as a
bidder by emailing tss.bidder@transport.nsw.gov.au.

Using the Transport Equip Supplier Portal

Watch this short interactive demonstration for information on the following:
• Accessing the transport Equip Portal
• A Portal overview and new processes
• Responding, editing and submitting to an Rfx event
• The Labour Hire process
• Receiving payment from TfNSW

Requests for Quotations

All requests for quotation are managed on the Transport Equip Supplier Portal.
Quotations must be submitted electronically through the Transport Equip Supplier Portal.

Tender Responses
All requests for tender are published on the NSW Government e-tenders website.
Responses to requests for tender must be submitted via the Transport Equip Supplier
Portal.

Purchase Orders
• Purchase Orders (POs) are issued via email to your organisations designated email inbox.
• You must have a valid PO number recorded on all TfNSW and Roads and Maritime
Services invoices to process payments within the terms of trade.
• TfNSW and Roads and Maritime Services employees are unable to supply PO numbers.
• Only PO numbers sent via the automated email system are approved for payment.

Standard Terms and Conditions

• TfNSW Services (Non-Advisory) – Terms and Conditions of Contract (pdf 161KB)
• TfNSW Supply of Goods (With Installation) – Terms and Conditions of Contract (pdf
159KB)
• TfNSW Supply of Goods (Without Installation) - Terms and Conditions of Contract (pdf
103KB)

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 Transport Equip
Information Guide

Invoices
Invoice processing is centralised at Transport Shared Services (TSS) Accounts Payable
which means:
• All TfNSW and RMS invoices must be sent via email in PDF format to TSS Accounts
Payable at tss.invoices@transport.nsw.gov.au for payment.
• Invoices should not be sent to other business areas within TfNSW and RMS.
• There can only be one invoice per PDF file.
• The invoice must be the first page of the PDF. Any supporting documentation for an
invoice must be included in the same PDF file.
• A valid PO number must be quoted on the invoice.
• Claims for Payment will continue to be sent to your Roads and Maritime Services
business contact.

Your organisation risks delay in payment or potential invoice rejection if the above
criteria are not met. TSS Accounts Payable will contact you if criteria are not met.

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