STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

STUDENT REGISTRATION
AND FEES MANAGEMENT
SYSTEM

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

INTRODUCTION

All the school basically keeps details of students and fee submitted by

them. The proposed project handles the student registration and fees

submission process in a school. School is a place where the work is to admit

the student, keep their records, conduct the examination, prepare the result

and manage the fee submission of student report the management. Also

teachers are assigned classes, time tables are prepared. The aim is to

automate its existing manual system by the help of computerized equipments

and full-fledged computer software, fulfilling their requirements, so that

their valuable data/information can be stored for a longer period with easy

accessing and manipulation of the same.

Basically the project describes how to manage registration, exams, fee

submission, employee and their salary etc.

For easy and convenient processing we need to develop software, which

works as per our requirements.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

OBJECTIVES OF THE PROJECT

The main objectives behind the development of this project are

as follows:

1) To handle the admission forms and entry of admission related

information to the machine.

2) To make registration process easy and quick.

3) To generate different criteria based enquiry registered students in the

school.

4) To handle fees submission of students and print slip of fees.

5) To filter defaulter and fair student according to their fees status.

6) To feed the result of students

7) To generate mark sheet of student

8) To generate student enquiry.

9) To generate teachers enquiry.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

PROJECT CATEGORY

RDBMS CATEGORY

The proposed system comes under “RDBMS“ category, as there is

need to store and manipulate a huge amount of data related to Student,

Teacher , Fees, Result.. The project is capable to fulfill the requirement of

the application area of School.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

INPUT TO THE PROJECT

The major input to the project is as follows…

1) Student registration information.

2) Teachers detail

3) Fees detail of student

4) Marks obtained by students in particular term and session.

5) Details of TC issued

OUTPUT OF THE PROJECT

As the output the project gives

1) Enquiry of a particular student.

2) Enquiry of teachers.

3) Result of a particular student by roll number.

4) Salary report.

5) Fees report.

6) Various query generated report.

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 STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

ANALYSIS

DFD

Context Analysis Diagram (0 Level DFD)

Admission Request Report Request

Submit Fee

STUDENT
STUDENT
REGISTRATIO
N MANAGEMENT

Fee Detail
AND FEES
MANAGEMENT
Admission Information SYSTEM Report

Pay Salary

TEACHER Access

Salary Request Update

Sends Result

Database

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 STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

1 LEVEL DFD (NEW ADMISSION PROCESS)

Admission req.
STUDENT (filled form)

GET PROCESS
Invalid detail Student details
STUDENT REGISTTR
Reject form
DETAIL ATION

Student details

Valid detail
Student
Fee info.

Req. fee detail

PROCESS
School fee
FEE School fee
DETAIL
Registration fee

Fee detail

PROCESS
SLIP
Fee Slip
Print

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 STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

1 LEVEL DFD (FEE SUBMISSION PROCESS)

SUBMIT FEE
STUDENT

VALIDATE CHECK FEE

Invalid detail Valid TYPE
Error FEE
detail
DETAIL

School fee

Exam fee

SCHOOL
Error Invalid Amt
FEE
SUBMIT Error
PROCESS EXAM FEE
SUBMIT
PROCESS

Fee detial
Fee detail

Fee detial
School_fee Exam fee

Exam_fee

Fee_Master

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 STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

1 LEVEL DFD (TC ISSUE PROCESS)

TC issue request
Student
Filled form

OPERATOR

Not exist
EError
VALIDATE Reg. no CHEAK
Invalid detail
rr
FORM STUDEN
Error
DETAIL T
REGISTR
ATION

School fee
Exist
Student
detail

Detail
CHEAK
FEE Reject
STATUS Defaulter
Detail

Exam. fee

Status ok

Update record ISSUE TC

PROCESS

TC issue

TC detail

Print TC

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 STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

E-R Diagram
Amount
Date School_name

Reg_no SCHOOL
SALARY
T_id
Reg_no Status
Owner

REGISTER
TC ISSUET D
GET D
S
Date_of_issu Remark
e S_nam
e
T_name
S_father
TEACHER TEACHE STUDENT
S
T_add S_add S_registro_no
T_id S_secotion

S_dob
T_qualificatio S_class
n
SUBMI
T
MAKE
S FEE

S_reg_n IS-
Term o A

RESULT Class

Subjec Class
t
Marks_option SEHOOL FEE REGISTRATION FEE
EXAM FEE

S_reg_n
o Fee_date Amou
S_reg_no
S_reg_no nt
Amount
Amou
nt
Fee_date
Fee_date

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

MODULES AND DESCRIPTION

Staff Entry Module

This module is used to make entry of new coming employee to the school.

From here the entry of staff is made with all his/her personal information,

designation and salary.

Employee Salary Module

This module deals with the salary of employee. From here the staff is given

salary and the entry of related information like date and amount is made.

Registration Module

This module handles the admission of a student. From here the student

personal information, Class Section etc. are entered to the appropriate

table that is used in various modules like Result, Fees and enquiry.

Fee submission module

This module handles the fee submission of student monthly.

The input of this module is used to generate report of fees submitted by

students.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

Result Module

This module handles the data of all students’ result. Through this module

entry of marks in each subject of student is done. This is used to prepare the

mark sheet of students. The module can also be used to print marks

statement of students.

Schedule module.

This module handles the time table related functioning of school. The

module provides facility to feed the schedule of a particular employee with

the information like teachers name, time room number, time and subject.

This entry is further used to generate time table teacher wise.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

DATA STRUCTURES

The proposed software includes the following Tables…

Table 1: Student

Field Name Data Type Description

S_registration_no int Primary key
S_f_name Varchar First name
S_m_name Varchar Middle name
S_l_name Varchar Last name
S_father_name Varchar Father Name
S_local_gargion Varchar Local gargion
S_mother_name Varchar Mother name
S_dob Date/Time Date of birth
S_gender Char Gender
S_cat Varchar Category
S_region varchar Religion
S_father_occu Varchar Father occupation
S_local_add Varchar Local address
S_local_pin Int Local pin
S_local_city Varchar Local city
S_p_address Varchar Permanent address
S_p_city Varchar Permanent city
S_state Varchar State
S_p_state Varchar Permanent state
S_phone_no Varchar Phone
S_pre_school Varchar Pre school
S_p_class Varchar Pre class
S_class Varchar Class
S_session Varchar Session
S_section Varchar Section
Date_of_addmission Date/Time Admission date

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

Table 2: Fee_Master

Field_name Data type Description

Serial_no int Serial number
Class varchar Class
School_fee_per_term Float School fee per term
Exam_fee Float Examination fee
Registration_fee Float Registration fee

TABLE 3: SCHOOL_FEE

Field_name Data_type Description

S_reg_no Int School reg. number
Session Verchar Session
Amount Float Amount
Term_All Float Total amount
Fee_Date Date/time Date and time

TABLE 4: EXAM_FEE

Field_name Data_type Description

S_reg_no Int School reg. number
Amount Float Exam. Fee Amount
Session Varchar Session
Fee date Date time Fee submission date

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

TABLE 5: REGISTRATION_FEE

Field Name Data Type Description

S_reg_no. Int School reg.Number
Amount Float Reg. Fee Amount
Reg.Fee.date Date Time Reg.Fee date
Class varchar Class of student

Table 6: Teacher

Field Name Data Type Description

T_id Int Primary key
T_name Varchar Teacher name
T_address Varchar Address
T_city Varchar City
T_phone Varchar Phone no
T_e-mail Varchar E-mail
T_gender Varchar Gender
T_doj Date/Time Date of joining
T_sal Float Salery
T_depart Varchar Department
T_qualification Varchar Qualification

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

Table 7: Tc_Issued

Field Name Data Type Description

Reg_no Int Primary key
Date_of_issue Date/time Issue date
Status Varchar Issued or not
Remark Varchar Extra remark

Table 8: Result

Field Name Data Type Description

S-reg_no Int Primary key
Class Int Class of student
Subject Varchar Subject
Marks_obtain Int Total marks
Term Varchar Term of exam
Session Varchar Session

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

PROCESS LOGIC
New Admission

1) Start

2) Get Student detail along with class, section and class teacher details.

3) Validate details

4) Connect to database

5) Insert detail into database

6) Stop

Student Enquiry

1) Start

2) Get roll number

3) Connect to database

4) Search the details of student

5) If detail found then

Display detail

Else

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

Display “Not found”

6) Stop

Fee submission

1) Start

2) Get roll number

3) Find the fee detail

4) Enter date and amount

5) Insert detail into payment table

6) Print slip

7) Stop

Result Enquiry

1) Start
2) Get roll number
3) Search result
4) If found then
5) Display marks statement
6) If need a printed copy then
7) Print report
8) Stop

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

Teacher’s Entry

1) Start

2) Get Teacher details.

3) Validate details

4) Connect to database

5) Insert detail into database

6) Stop

Student Enquiry

1) Start

2) Get roll number

3) Connect to database

4) Search the details of student

5) If detail found then

Display detail

Else

Display “Not found”

}
6) Stop

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

REPORT GENERATION

The project generates the following reports….

1) Marks statement class/subject/roll number wise.

2) Teachers salary reports

3) Report of fee submitted in a month

4) Reports of student class wise

5) Schedule report

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

LIMITATIONS OF THE PROJECT

Though the software presents a broad range of options to its users

some intricate options could not be covered into it; partly because of logistic

and partly due to lack of sophistication. Paucity of time was also major

constraint, thus it was not possible to make the software foolproof and

dynamic. Lack of time also compelled me to ignore some part such as

storing old result of the candidate etc.

The limitations of the project…

The System can not be used for all types of School, can be used to satisfy

the requirement of a specific school only.

The system has not facility for sports.

The system does not provide transfer certificate report of the students.

The System need Windows environment with having SQL Server 2000 and

VB 6.0 configuration to run.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

TOOLS AND PLATFORMS USED

Platform Used

WINDOWS XP

Back-End Tool

SQL Server 2000

Front End Tool

Visual Basic 6.0

Reasons for proposing the above tools

After looking the available tools and platform, we analyzed that Visual Basic

6.0 and SQL SERVER 2000 would be a better option to develop the

proposed system. As Visual Basic provides GUI interface, it was a better

option as far as location dependency, exception handling and network traffic

was concerned.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

Thus it was ensured that this project would be technically feasible in Visual

Basic 6.0 as Front End and SQL SERVER 2000 as Back End platforms.

SQL Server provides an easy and quick way to design and handle database.

So SQL Server is chosen as back-end to the project

Windows X P is capable of running SQL Server 2000 and provides

client/server environment.

HARDWARE REQUIREMENT (recommended)

One PC at least Pentium 4 with 512 MB of RAM, 40 GB hard disk,

CD/DVD drive, 17 inch color monitor and other input/output devices

NOTE >>

I am not doing this project for any client.

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STUDENT REGISTRATION AND FEES MANAGEMENT SYSTEM

FUTURE SCOPE

The future scope of this project, STUDENT REGISTRATION AND FEES

MANAGEMENT SYSTEM, is very wide. There are many additional

features, which are planned to be incorporated during the future

enhancements of this project.

The Future version of System we can add module to handle SPORTS in

school.

The Future version can be improved to provide functionality of working

as in a general purpose SCHOOL too.

The future version can also handle the lab record and student schedule

in school.

The future version can also daily and exam schedule in school.

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