PUNCAK ATHENAEUM MANAGEMENT CORPORATION

MC MEETING No. 1/2018 8.1.2018

5pm
ATTENDEES
ABSENT WITH
MC MEMBERS MANAGEMENT STAFF APOLOGIES RESIDENT CONTRACTOR/ CONSULTANT
1. Ms Jocelyn 3. Yuk Peng 1. Mazlan 1.Mr Sit
2. Dan 2. Noora 2. Steven

MONTHLY COLLECTIONS & EXPENSES

Month Maintenance Sinking Fund Lift Upgrade Water Others (Ins, Painting Total Balance Balance FD Operational
LOU, Parking) Collection Maint Fund Sink Fund Expenses

As of 31 July 2016 79,201.63 7,472.71 5,214.95 57,957.89 149,847.18 495,262.66 17,750.96 120k 133,687.60
(Ins Claim 30k)
As of 31 Aug 2016 80,830.00 7,616.22 10,252.09 36,856.18 135,554.49 552,658.18 - 120K 150,610.51
As of 30 Sep 2016 70,992.85 6,628.85 6,352.48 33,006.36 116,980.54 536,559.75 17,750.96 120K 92,882.89
(Ins Claim 25k)
As of 31 Oct 2016 58,911.61 5,840.80 2,047.52 48,029.44 114,829.37 594,135.66 - 240K 108,517.09
As of 24 Nov 2016 74,731.92 6804.12 8,600.41 25,178.37 109,692.11 553,645.16 17,750.96 240K 44,461.90
As of 30 Nov 2016 91,898.88 8,495.85 11,286.94 38,292.06 140,230.68 578,502.15 17,750.96 240k 68,332.97
As of 31 Dec 2016 61,698.73 5,768.94 5,066.17 26,815.90 92,170.07 522,374.25 17,750.96 240K 63,825.75
As of 31 Jan 2017 79,776.48 7,780.75 2,298.44 31,673.85 119,231.05 641,605.12 17,750.96 240k 132,007.12
As of 28 Feb 2017 98,080.36 9,269.10 3,219.88 29,640.83 138,210.17 689,534.10 17,750.96 240k 65,401.49
As of 31 Mac 2017 52,951.54 5,194.71 731.62 21,569.25 85,508.41 680,897.25 17,750.96 240k 170,561.91
As of 30 April 2017 94,035.38 9,074.26 200.00 23,303.03 131,766.12 650,092.25 17,750.96 240k 130,990.58
As of 30 May 2017 68,937.00 6,754.96 2,167.58 4,966.96 22,330.03 105,765.20 707,718.80 17,750.96 240k 232,065.67
As of 30 Jun 2017 126,933.20 11,986.31 3,377.91 73,986.69 202,829.90 728,290.17 17,750.96 240k 85,000.00
As of 30 Aug 2017 116,733.89 11,529.30 1,642.91 7,816.59 27,267.48 164,989.27 944,841.49 17,740.36 240k 106,620.06
As of 30 Sep 2017 66,955.40 6778.79 400.00 5,137.21 27,613.40 106,884.50 1,006,828.48 17,740.36 240k 71,750.28
As of 31 Oct 2017 75,990.75 7,535.72 1024.50 3,759.39 21,598.70 123,475.44 1,159,747.09 17,740.36 240k 77,570.28
As of 30 Nov 2017 66,107.90 6,554.62 2022.77 7,477.55 18,919.57 15,783.66 109,967.41 1,161,724.61 82,101.35 240k 143,347.35
As of 31 Dec 2017 34,714.55 3,298.86 671.96 5210.76 13,084.92 5,807.89 67,788.94 1,073,846.71 88,581.20 240k 68,345.70

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No. Issues Discussed Agreed Action / Action Taken MC’s Comments Status

PRELIMINARIES

1. Minutes of 1st/2018 MC Mtg 8.1.2018 Minutes circulated and taken note of.

2. HR Matters & SOP A new building manager reported to work on 1 Dec 2017. Burn left on MC to apply for Hong Leong Bank
30 Nov 2017 online access to monitor/approval EPF
remittance via online.
Halimah stopped without handover of collection.
There shall be only 1 line of reporting i.e. to the Building Manager who
is to ensure that staff carry out instructions from the BM only. Any
instructions given by the MC to any staff shall go through the BM
directly. All quotations received, PO’s & misc documents shall be
signed by the BM.
MC decided to issue Simon a warning letter for revealing confidential
info (Burn’s departure to guards). Dan will talk to Simon and hand him
the warning letter. – warning letter issued. Staff will be monitored
The MC’s FD Account is under Jocelyn, Steven & Dr Alma’s name.
MC to change the signatories before the AGM.

ACCOUNTS & RECOVERY

3. Debtor’s List/LODs:
 Improve collection of fees
 Clear debtor’s list
 Allocate funds for projects
 Access cards of those owing >RM3,000 to be blocked & remain Clamping of water meters to continue
blocked until owners pay entire sum OR provide PD cheques OR
sign Letter of Undertaking (LOU) for instalment plan.
Amount Owing Instalment Allowed
RM3k-6k max 6 mth / not less than RM1k p/mth
RM10k-30k max 12 mth / no less than RM1.5k p/mth
RM30k & above max 18 mth
 Following the decision of the 10th AGM, those who have been
instructed to relocate their water meter outside their units will be
fined RM80 p/mth until the meter is relocated. Office to start with
the hardcore deafulters first and update on progress.
- Block A – Completed
- Block B – only 2 units left: B3A-06 & 08
- Billing of RM80 per month to start.

4. Strata Tribunal Management to take action against defaulters. 28 units owe >RM5K. Office to update MC once Tribunal has
reverted with dates.
Borang 2 (Defence) has been filed by: B8-04, B21-10, B3A-06, B3A-
08, B13A-06 & B13-08

5. The late Dr. Ismail’s Units As of 31 Dec 2017, amount due as follows: Yuk Peng and Burn attended a meeting
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No. Issues Discussed Agreed Action / Action Taken MC’s Comments Status
To recover dues for all 13 units. Unit Rental Outstanding Status with MPAJ requesting office to pay half
1) A2-09 1200 -RM 4,674.40 of its rental collection to reduce the
2) A3-13 1400 -RM 148.17 Vacant assessment fees. Owing to MPAJ
Office cautioned NOT to provide Ruby with RM89,382.80.
the unit accounts, unless requested by a 3) A11-13 1400 RM 23,740.31 Vacant
rep of the estate, & all details of the rep 4) A13-01 1400 RM 918.22 Since there has been no official letter
must be verified 5) A13-09 1200 RM 16,210.21 vacant from MPAJ, MC decided to ignore
6) A16-07 1200 RM 3,581.91 vacant deadline given by MPAJ to pay without
Dr Shirin has also appointed Puan Hayati 7) A16-11 1200 RM 26,437.45 vacant a letter.
(her aunt) to manage the late Dr.Ismail 8) A16-15 1300 RM 7,393.73
13units. Hayati contact is 016- 626 2467. Jocelyn & Yuk Peng went to MPAJ and
9) A18-01 1400 RM 11,350.91 had a discussion with the Head of
RM50 is to be deducted from rental as fee 10) B12-10 1300 RM 7,131.02 Legal of MPAJ on the matter. Office to
to management office. 11) B17-10 1200 RM 16,205.32 vacant write a letter to MPAJ informing that
12) B19-06 1200 RM 76,863.05 payment will be made after change of
ownership has been effected.
13) B20-12 1200 RM 11,995.99
TOTAL: RM 127,353.59 The youngest son of the late Dr Ismail’s
second marriage, Hisham Dr Ismail
Amount owing to date:
showed up at management office to
28 Nov 2014 : RM 229,726.77 30 Sep 2016 : RM195,792.92 find out status of the condos under Dr
31 Dec 2014 : RM 227,539.20 30 Oct 2016 : RM185,843.65 Ismail’s name. He came to know about
31 Jan 2015 : RM 231,605.30 31 Jan 2017 : RM178,047.92 the units from his family members.
Management will await his next action.
28 Feb 2015 : RM 230,557.60 28 Feb 2017 : RM161,472.74
24 Apr 2015 : RM 232,755.83 31 Mac 2017 : RM157,158.10 His contact number is 019-985-5416
25 Jul 2015 : RM232,091.43 30 Apr 2017 : RM156,980.23
4 Oct 2015 : RM 235,287.60 31 May 2017 : RM150,057.38
20 Nov 2015 : RM 217,801.27 31 Aug 2017 : RM135,295.63
8 Jan 2016 : RM 241,203.69 31 Oct 2017 : RM134,423.61 Mazlan to check on wiring system,
20 Feb 2016 : RM 235,452.16 30 Nov 2017 : RM133,507.44 assess wiring and piping of B-19-06
10 Jun 2016 : RM236,209.02 31 Dec 2017 : RM127,353.59
15 Aug 2016 : RM198,848.03

6. Abandoned Units (8 units)

No. Unit Dues (RM) Status
Under Individual’s name: A2-05, A10-15, 1. B21-02 92,283.61 *as of Jun ’17 Mazlan to inspect condition of B21-02
A21-03, B8-04, B12-16, B21-02 95,228.48 Unit to be used by Roxsil workers
Under co name: B13A-08, B21-10 2. B12-16 85,491.77 Rented at RM1000 wef Oct 2016. B-12-16 tenanted with approval from
81,354.08 AGM. MPAJ assessment: RM33,794.90
A02-05:RM1200 p/mth. Expiry – 31.12.2017
3. B8-04 79,866.71 Tang Jr (son of deceased owner) has
82,370.44 renovated units to be rented out & Office to clamp water meter.
4. B21-10 75,064.91 currently getting the LA’s. He is
77,518.42 resisting payment. Matter to be
referred to lawyers.

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No. Issues Discussed Agreed Action / Action Taken MC’s Comments Status
5. A21-03 77,309.45 Owner asked for full interest waiver of Office to trace Tan Seng (A21-03)
79,825.60 RM22K. Request rejected. Office to
continue efforts securing payment –
no updates from office on progress
To rent out A10-15 as a semi-furnished
6. A10-15 73,958.21 Tenant has moved out. unit to fetch a higher rental.
69,912.18
7. B13A-08 54,840.43 Agent: Anna Wong 0192275317. Agent Anna Wong wants to sell the unit
57,375.78 at RM150k owned by Seraya Corp but
documents are incomplete
8. A2-05 65,004.99 Rented at RM1200 p/month. Tenant
buying over from owner.
9. A3-15 25,590.66
29,539.92

SPECIAL MATTERS

7. LIFTS LNE Summons:

 LNE: Cost of upgrade = RM119,600.00
(19,600.00 d/payment, bal 100K paid in
40 instalments) *Previous MC agreed to
these terms.
 LNE filed Summons in Shah Alam Sessions Court in Aug 2015 for
RM122K. PAC filed counterclaim for RM243K.
Nicholas from Siong and Rita to handle
appeal against Sessions Court decision
 The Court found in favour of the LNE and ordered the MC to pay on LNE case. (Fee estimated to be
damages in the sum of RM128,609,98 with cost of RM7,575.00. about RM12 – RM13 K)
The court dismissed the counterclaim with costs of RM12,950.00.
Follow up on LNE case – waiting for
 The Court’s decision was based on the following: grounds of judgement to be written by
Sessions judge. Notice of appeal has
i) The lifts are old with aging parts; since been filed.
ii) LNE has repaired, maintained & upgraded the lifts satisfactorily
iii) The breakdown were caused by mechanical parts
iv) The mechanical parts were not part of LNE’s scope

 The MC will appeal the case to the High Court as the MC is

unhappy with the grounds of decision.
Lift Upgrade:
Steven to go through the lift contract prepared. – Not done

8. MPAJ / COB  Meeting with COB on 3.8.2016: COB says Mgmt can block water if On-going
service fees not paid based on recent court case. Condos with bulk MC records its appreciation to Dr Esam
mater, mgmt. can stop water supply of defaulters. for assisting in conducting a joint slope
 MPAJ’s letter dated 22.5.2017 – Geran Bantuan JMB/MC di bawah inspection with MPAJ to confirm there
Pentadbiran MPAJ. Fed Govt KPKT is contributing RM10K for each are no cracks on the retaining wall.
JMB/MC.
 Jocelyn & Noora attended the Sita Course at MPAJ on 2 Dec 2017.
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No. Issues Discussed Agreed Action / Action Taken MC’s Comments Status
All auctions are to be carried out by the MC themselves, with the
asst of the police and MPAJ at the time the MC enters the
defaulter’s premises to assess and sieze the assets. If case is
pending in Tribunal, either wait for case to be decided or withdraw.

9. Syabas Account To sign new acct under MC’s name. Now under Developer’s name. Office to continue efforts with Syabas
Deposit RM65K. New acct: RM25K on return of deposit

PROJECTS

10. Painting & Roof Repair Works
Pink: (Nippon: Infant Smile 6081P)
White (Nippon: Intimate White OW212P)
MC had a meeting with Roxsil and PLS Construction Sdn Bhd (paint The MC has chosen the colour scheme
applicators) on 15.12.2018. It was agreed as follows: “PROP 3-R5”. Roof tile colours
confirmed and finalised.
1) PLS shall step in to carry out the painting works on the external
& internal walls for both Blocks. Roxsil will continue to carry out
the waterproofing works only.

2) Separate LOAs to be issued to the respective companies.

3) The type of paint used shall be silica paint, instead of silicone.

4) Cost of silica paint shall be additional RM200K.

5) Payment terms (p/block): Painting - RM200K d/payment, RM60K

monthly installment until full payment of the contract price.

6) - Performance bond: 10% of contract price.

- Retention sum: 3% of contract price payable 1 year from
completion of each block.
- LADs - to include rain as excusable cause of delay

7) Defect Liability: 1 year from date of completion of both blocks

8) copy of work permits of workers to be furnished to the MC

9) MC to provide 1 condo unit to the painting workers FOC basis.

contractor to make good the unit after they leave.
Working hours: 8:30am - 6:30pm (Mon - Sat)

10) Insurance for painting works: RM1.5mil. to be furnished 7 days

from signing of LOA

11) Worker's PPE - to be provided by the contractor

12) Additional work requested by the MC to billed separately.

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No. Issues Discussed Agreed Action / Action Taken MC’s Comments Status

RENTAL OF CONDO PREMISES

11. Showroom Units:

Noora to speak to Burn that the rental
BG-02: RM1400 p/mth. Expiry – Apr 2016 i) BG-02: Rental up to date, office to reconcile account of his unit is RM1200 p/month, and not
RM1000.
BG-14: Management Unit ii) BG-14: Burn currently occupying this unit.

12. Café: RM1200 wef Nov 2016 A new offer to run the café submitted by Gerbang Cahaya. MC to rent
out café at RM800 for 1st 6 months, then RM1k for following 6 months.

13. Minimart: RM1200 + electricity wef 1Jan 17 Operations on-going. No issues to be escalated Mazlan to request mini mart to operate
longer hours

14. Bakery: RM600 p/mth wef Nov 2016 Tenancy has expired. MC decided not to continue with the tenants.

15. Rooftop Webe RM3,850 p/mth. Exp-Jul ‘18 Contract renewed for 2 years. Previous rate: RM3500

OPERATIONAL MATTERS & SERVICE PROVIDERS

16. Cleaners Mazlan to ensure the cleaner’s rest area is clean and they do not
hoard junk they have collected.
17. Security Guards to be given RM10 commission for every car clamped at RM50 Office to update on implementation On-Going
& RM3 for every overnight parking charged at RM10
For vehicles parked at public areas – guards to clamp. This also
includes cars parked at car parks of abandoned units without the
approval of the office.

OTHER MATTERS

18. Errant Residents Office to confiscate items along corridors. Ref: Rule 20, Part 4 Strata Office may impose fine RM100 On-going
Mgmt (Maintenance & Mgmt) Reg 3rd Sch Strata Mgmt Act.

19. Playground:1 slide/1 monkey-bar/2 see-saw Target to complete playground this year. Office to get playground quotations.

Upgrade of surau, to be refurbished: Walls to be repainted, additional Surau has been repainted, carpets and
20. Surau
lights installed, carpets to be washed, curtain separating men and prayer mats washed, circulation fan
women praying area to be changed. installed

21. Bomba panel, bomba tank Office to check on bomba fire-fighting panel, bomba tank, fire fighting
facilities to test on extinguishers,
RM600 spent for report, fire-fighting system quotation for both blocks

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No. Issues Discussed Agreed Action / Action Taken MC’s Comments Status
RM36,894 from SD Mechanical Engineering. MC will source for other
quotations

22. Monitoring of Agents Office to monitor all real estate agents. To send an email blast to all
owners to ensure that the agents register themselves with the office

23. MPH and public toilets Agreed to award Gerbang Cahaya the job to instal plaster ceilings and
lighting at RM11k. Details in quotation.

24. Swimming pool Tiles in swimming pool come off easily. The entire swimming pool
needs re-tiling. Office to get few quotations to compare.

There being no other matters the meeting adjourned at 8pm Confirmed by

Next meeting date:

_______________
CHAIRMAN