Development of Blast Email, Chatting, and SMS Features On Employee Data Application Fasilkom Umb

International Research Journal of Computer Science (IRJCS) ISSN: 2393-9842
Issue 05, Volume 5 (May 2018) www.irjcs.com
DEVELOPMENT OF BLAST EMAIL, CHATTING, AND SMS

FEATURES ON EMPLOYEE DATA APPLICATION
FASILKOM UMB
Sabar Rudiarto*
Department of InformaticsFaculty of Computer Science
University of Mercu Buana,INDONESIA
sabar.rudiarto@mercubuana.ac.id
Manuscript History
Number: IRJCS/RS/Vol.05/Issue05/MYCS10095
Received: 11, May 2018
Final Correction: 19, May 2018
Final Accepted: 25, May 2018
Published: May 2018
Citation: Rudiarto (2018). DEVELOPMENT OF BLAST EMAIL, CHATTING, AND SMS FEATURES ON EMPLOYEE
DATA APPLICATION FASILKOM UMB. IRJCS:: International Research Journal of Computer Science, Volume V, 255-
262. doi://10.26562/IRJCS.2018.MYCS10095
Editor: Dr.A.Arul L.S, Chief Editor, IRJCS, AM Publications, India
Copyright: ©2018 This is an open access article distributed under the terms of the Creative Commons Attribution
License, Which Permits unrestricted use, distribution, and reproduction in any medium, provided the original author
and source are credited
Abstract— In the dissemination of information within the University is needed an effective and efficient
application. As already known that there is already an online employee data application University of Mercu Buana
that can make it easy for an admin to view, search and update employee data anywhere, anytime, while saving cost,
time and effort. A user may register the application of the online application to access the web and an admin may
approve, deny or alter such user information. The information contained therein is information about employee
data in University of Mercu Buana facility. In order for the online web to be developed and interactive, it is
necessary to add some features in it, among other features of email, chat, and sms, so that the exchange of
information (announcements that include changes in lecturer / exchange class schedule, campus letters, and other
important memos ) can be poured into the web. Method of system design using waterfall method so that the
resulting application according to the concept of internal data search that existed in Faculty of University of Mercu
Buana. The conclusion obtained after the application is tested is the application of employee online data that has
been built has met the purpose of success, in this case the process of dissemination of information within the
employees of Fasilkom become more efficient because it can save time, and can reduce costs.
Keywords— Application; online; email; chat; sms; employee; interactive;
I. INTRODUCTION
Technological developments at this time running very rapidly. Almost no one today is not familiar with computers,
and does not communicate with computer media. This very rapid development is what is now creating a new world
in the ease of communicating or getting something through the internet. significantly affect some aspects of life. This
phenomenon makes software engineering trends shift from desktop application programs to web application under
programs. Based on the background on web applications, it is easy to access and consider that FasilkomMercuBuana
currently needs to disseminate information to its employees, especially to lecturers in the form of changes in
teaching schedule, guidance and others, hence the writer is interested to make an application data of employees of
Fasilkom for University of MercuBuana using PHP programming language and MySql database.
II. RELATED STUDIES
1. Web Programming
Web programming is one way to create a web with the implementation of programming language codes that can run
on the server. Programming languages that support this web programming include PHP, JSP, ASP and others.
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IRJCS: Impact Factor Value – SJIF: Innospace, Morocco (2016): 4.281
Indexcopernicus: (ICV 2016): 88.80
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2. What is PHP
PHP is short for PHP: Hypertext Preprocessor, language interpreter that has similarities with C and Perl.PHP can be
used in conjunction with HTML making it easier to create web applications quickly. PHP is an open source language
that can be used in various machines (linux, unix, windows) and can run runtime through console and also can run
system commands.
3. HTML (Hyper Text Markup Language)
HTML (Hyper Text Markup Language) is a pure text file that can be created with any text editor. This document is
known as a web page. The HTML document is a document presented with the web browser surfer. This document
generally contains information or application interfaces inside the internet.
4. MySQL Definition
MySQL is a database program server (Database Management System / DBMS) in the form of relational and using a
special language that is SQL (Structured Query Language). Well, MySQL is the most widely used DBMS on the
Internet because licensed Free which means free to use for personal or for organization or company.
5. UML (Unified Modeling Language)
UML (Unified Modeling Language) is a "language" that has become the industry standard for visualizing, designing
and documenting software systems. UML offers a standard for designing a system model.
6. Now SMS
Before we talk more about now SMS, we need to know first about SMSgateaway. SMSgateaway is a platform that can
send and receive SMS from computer, through telecommunication network.Now SMS is an application from
SMSgateaway. application which is a gateway to connect computer with client via SMS. Client can interact with the
system via SMS, while the processed by SMSgateaway is important information such as destination number and
message. The purpose of Now SMS is to allow messages sent to a recipient to be sent in bulk.
III. METHOD
The method that will be used in the process of creating this web application will use several ways:
 The research methodology used is to use literature method and literature study by taking references from
books related to the material to be analyzed either from libraries or from other sources.
 Software Engineering Method called Waterfall. This method can also be called the "waterfall" method, where the
writing system is arranged gradually starting from the analysis stage, design stage, coding stage or
programming, and until the testing phase.
Analysis
(1)
Testing Design
(4) (2)
Coding
(3)
Fig. 1. Schema of research
A. Problem Analysis
An understanding of the system to be designed is indispensable before a software is built. Software development
starts from the analysis, design, and testing phase of the application. In the development of the online exam
application that will be made, it is explained in advance the limitations that exist in the application system:
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 Email feature can be used to send to individual or blast based on group, but only limited to employees who have
been registered on the web employee facilitation.
 SMS sending feature can be used to send to individual or blast by group, but cannot exceed 160 characters.
 Chat feature can only access by registered employee of fasilkom, cannot be used cross-faculty.
 Fasilkom Employee Problem Analysis
Fasilkom employees, who will get information via email or SMS, must ensure that email address and mobile
phone number registered on the web is active. While to have a conversation through chat facilities, the
employee must be connected to the internet and log on the web employee online.
 Problem Analysis Administrative Staff (Admin)
Administrative staff as admin only requires internet access for sending information via email, but to send
information through SMS admin must connect with device using phone number.
B. Risk Analysis
Risks are things that can never be avoided in an activity or activities that people do, including risks in the
development of this application. In terms of usefulness of this application is certainly expected to significantly
influence the dissemination of information and development of this application in the future. Because the employee
data application is very helpful in the process of dissemination of information among employees. Because the script
for this application itself is open source where everyone can develop freely for the advancement of information
technology.
C. Design
In this case, the system will be created is a web-based employee data applications, the core programming language
using PHP and several other program languages.
 Blast and Chat Procedure on the web Employee Fasilkom Online
The procedures that are performed for the dissemination of information on the online employee web are as follows:
1. Admin
a. Login process to be able to enter the main face of the admin.
b. The process of sending email for the dissemination of information via email.
c. SMS sending process for information dissemination via SMS.
2. User
a. Login process to be able to enter the main page of user.
b. The chat process to be able to have a conversation with the employee of the Fasilkom who is online
(login).
D. Use Case Diagram
In this web-based online employee application development, there are two actors with two use cases. The first actor
is an admin who processes the delivery of email information, the process of sending information via SMS and chat
process. Where in the process of sending information via email or SMS requires login first. The second actor is the
user (the employee), where the activities carried out in the system is to have a chat (chat) between employees of
other MercuBuana facility, where before you can do the problem, the user must login first.
Fig. 2 Use Case Diagram Employee Web Application
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E. Database Establishment
Table I - Admin
Field Name Type Length Description
admin _id Integer 1 primary key
admin_username Varchar 60
admin_password Varchar 15
admin_email Varchar 100
admin_lastlogin Datetime
Table II - User
nik Varchar 15 primary key
password Varchar 15
full_name Varchar 60
birth_place Varchar 20
birth_date Date
address Varchar 100
fix_phone Varchar 12
mobile_phone_a Varchar 15
mobile_phone_b Varchar 15
nidn Varchar 10
email Varchar 100
job_position_id Integer 2
job_level_id Integer 2
prodi_id Integer 2
dosen_status_id Integer 1
lastlogin Datetime 5
edu_bg Varchar 5
study_inf Varchar 5
certification Varchar 5
Image_name Varchar 20
Table III - SMS
Sms_id Varchar 20 primary key
batch_id Varchar 48
sms_phone Varchar 20
sms_message Varchar 160
Sms_ sent_ time stamp DateTime
sms_report_timestamp DateTime Sms_report
sms_status Integer 11
Table IV – Job Position
job_position_id Integer 2 primary key
job_position_detail Varchar 60
Table V – Job Level
job_level_id Integer 2 primary key
job_level_detail Varchar 60
Table VI - Prodi
prodi_id Integer 2 primary key
prodi_detail Varchar 60
Table VII – Dosen Status
Dosen_status_id Integer 2 primary key
Dosen_status_detail Varchar 60
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IV. RESULTS AND DISCUSSION

A. GUI Application
The result of this research is Blast email, chatting, and sms features on employee data application
FasilkomUniversity of Mercu Buana, while the results of the Application such as:
Fig.3 Page Index
Fig 4. Send Email
Fig. 5 Send SMS

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Fig. 6 Chat Room
Fig. 7 Profile
Fig. 8 Employee List
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Fig. 9 Employee Statistic
Fig. 10 Reference Data
Fig. 11Employee Regristation List
B. Document Result Testing

The test result document is a document that contains based on test results conducted on the online exam
application. Testing is done by black box method and tested on lecturer's page and student page. The results of
testing the online exam application on the lecturer page will be shown in Table 8, and the test results for the online
exam application of the student page will be shown in Table 9 below.
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TableIX - Testing Results Admin Page

No Description First Condition Test Case Expected results
1 Menu login View Page Login Enter user name and password Success
2 Page Send Email View the form page send email Send email for group Success
3 Page Send Email View the form page send email Send email for individual Success
4 Page Send SMS View the form page send sms Send sms for group Success
5 Page Send SMS View the form page send sms Send email for individual Success
6 Page Chat Room View the form page chat room Chatting Success
V. CONCLUSION AND FURTHER STUDIES

A. Conclusion
Based on the research that has been made about the development of blast and chat function data application of web-
based Fasilkom employee at University of Mercu Buana, hence can be taken some conclusion that is: The application
of employee online data that has been built has met the purpose of success, which in this case the process of
dissemination of information within the employees of Fasilkom become more efficient because it can save space,
time, and can reduce costs.
B. Further Studies
Here are suggestions for improving and enriching the features of this online exam application:.
 In the application of online employees is only used for one faculty only, it is expected that in the application
development of online employees then can be used more than one faculty for online employee application
can be used for information dissemination in all University of Mercu Buana faculties.
 We recommend added forget password feature, to facilitate access if there is a user who forgot the
password.
 It is expected for the future for SMS and email facility can be interactive (can receive email or SMS reply).
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International Research Journal of Computer Science (IRJCS) ISSN: 2393-9842

Issue 05, Volume 5 (May 2018) www.irjcs.com

DEVELOPMENT OF BLAST EMAIL, CHATTING, AND SMS

Fig. 2 Use Case Diagram Employee Web Application

IV. RESULTS AND DISCUSSION

Fig.3 Page Index

Fig 4. Send Email

Fig. 5 Send SMS

Fig. 6 Chat Room

Fig. 8 Employee List

Fig. 9 Employee Statistic

Fig. 10 Reference Data

Fig. 11Employee Regristation List

B. Document Result Testing

TableIX - Testing Results Admin Page

V. CONCLUSION AND FURTHER STUDIES

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