AMS Proposal

PDMA-Sindh
Account Management System
Proposal
Version 1.1
14 Sep, 2014
Table of Contents
1 Summary ............................................................................................................................................... 3
2 Proposed Project Details ....................................................................................................................... 4
3 Proposed Solution ................................................................................................................................. 5
3.1 Solution Overview ......................................................................................................................... 5
3.1.1 AMS Login/Logout page ........................................................................................................ 5
3.1.2 Bank Account Details Page .................................................................................................... 6
3.1.3 Add Update Voucher screens ............................................................................................... 6
3.1.4 Vendor Information .............................................................................................................. 7
3.1.5 Inventory Information........................................................................................................... 7
3.1.6 PDMA Sanction Strength Information .................................................................................. 7
3.1.7 General Ledger Report .......................................................................................................... 7
3.1.8 Cash Book .............................................................................................................................. 8
3.1.9 Budget Report ....................................................................................................................... 8
3.1.10 User Creation Module with Access Rights ............................................................................ 9
3.1.11 Pay Slip Module..................................................................................................................... 9
3.20 Solution Benefits ........................................................................................................................... 9
3.21 Solution Benefits ........................................................................................................................... 9
3.30 Project Vision ................................................................................................................................ 9
3.40 Proposed Technology.................................................................................................................... 9
3.5 Hardware Requirements ............................................................................................................. 10
3.6 Software Requirements .............................................................................................................. 10
3.7 Implementation Phase ................................................................................................................ 11
3.7.1 Project Plan – Phase Breakup ............................................................................................. 11
3.7.2 Project Plan – Task Breakup ................................................................................................ 11
3.8 Scope of Work ............................................................................................................................. 12
3.9 Out of Scope................................................................................................................................ 13
3.10 Assumptions ................................................................................................................................ 14
3.11 Constraints .................................................................................................................................. 15
3.12 Price ............................................................................................................................................ 15
PDMA-Sindh – Account Management System
1 Summary
I am pleased to submit this proposal to PDMA-Sindh for its Account Management System. The
solution being proposed is based on the requirements that have been extracted after a meeting with
the PDMA-Accounts team.
I hope that you find the information contained in this document useful and that this document will
aid you in your decision making. Any further details can be acquired from the contact persons
mentioned in the Proposed Project Details section. Look forward to leverage our services to
continue our mutually beneficial business relationship.
Page 3
2 Proposed Project Details
Client Information
Project Name Account Management System
Client Name PDMA-Sindh
Vendor Information
Contact Person Rashid Ahmed
Contact Person Phone Number 032228810159
Contact Person E-Mail thegreat.rashid83@yahoo.com
Project Information
Proposed Technology Visual Studio 2010, .net Framework 3.5,
ASP.net 3.5, C# 3.5, SQL Server 2008 R2, SQL
Server Reporting Services, SQL Server
Integration Services
Proposal Valid Until 30 days
Page 4
3 Proposed Solution
3.1 Solution Overview
The solution proposed comprises of the following components:
 AMS login/logout page

 Bank Account details page
 Add/Update Voucher screens
 Add /update Receipt screens
 Vendor Information
 Inventory Information
 PDMA Sanction strength information
 Staff salary information with pay slip
 General Ledger Report
 Cash Book
 Expenditure Report
 Budget Report
 User Creation module with access rights
 Pay slip module
3.1.1 AMS Login/Logout page
The AMS login page is main page of the system, on which user enter user id and password (for
security purpose password in encrypted) and system check user’s credentials and open page as per
user’s access rights.
Page 5
3.1.2 Bank Account Details Page
There is separate page is provided for admin user to add/update bank accounts. All vouchers,
receipts, cashbook, budget, salaries etc. are depends on that account.
3.1.3 Add Update Voucher screens
Two separate pages is provided for add new voucher and update existing voucher respectively, on
add new voucher user select respective account, budget year, payee and input details of vouchers.
Page 6
3.1.4 Vendor Information
A Separate module is available for add vendor information, in that module user input vendor
information like address, contact details and past experience of that vendor too, and user can also
update existing information of vendor. A vendor information report is also available by easy search
criteria, user can able to search vendor by name, contact details etc. by that report upper
management can easily get vendor details and his past experience too
3.1.5 Inventory Information
Very useful inventory module is also part of Account system, In that module user take records of
different inventory items, that module has below sub categories:
i. Vehicle management (for take records of vehicle and PSO cards)
ii. Office Equipment (take records of Office stationary, air conditioner, furniture etc.)
iii. IT Equipment (take records of Servers, computer laptop, printers, printer refills)
iv. Warehouse stock (take records of relief goods like tents, ration bags, mosquitos etc.)
A separate report is also include in that module for management to check status of inventory
3.1.6 PDMA Sanction Strength Information
That section contains PDMA Sanction strength details like staff designation, address, contact details
etc. also shows ex staff details and vacant positions too
3.1.7 General Ledger Report
In Reports section ledger report is main reports which show details of each account consumption
with details description per date.
Page 7
3.1.8 Cash Book
That reports contains details of debit and credit of each account with respect to voucher and receipt,
Reports can be viewable on excel and pdf format.
3.1.9 Budget Report
That reports shows head wise allocated budget details with month wise consumption.
Page 8
3.1.10 User Creation Module with Access Rights
User Creation module with access rights module is also part of that system, on which admin can
create user and assign different rights on it.
3.1.11 Pay Slip Module

Pay slip module is used for generate pay slips of employees. (format required from PDMA).
3.20 Solution Benefits

3.21 Solution Benefits
 PDMA keep detail information of each account with generates different reports of it.
 Management see different inventory /Stock status
 Keep track of allocated budget and consumption
 Store information of Vendors
 Staff gets month wise pay slip.
3.30 Project Vision

The project vision is to develop an account management system for PDMA, using which PDMA store
all financial data and keep update about budget and inventory/Stock.
3.40 Proposed Technology
 Visual Studio 2010

 .net Framework 3.5
 ASP.net 3.5
 C#3.5
 SQL Server 2008 R2 Database
 SQL Server Reporting Services
 SQL Server Integration Services
 Windows Server 2008 R2 Standard/Enterprise Edition
Page 9
3.5 Hardware Requirements
The system require below hardware for AMS:

a. Multi core system with minimum 2 GB RAM
b. 250 GB Hard Disk space
3.6 Software Requirements
Software mentioned in the ‘Proposed Technology’ will be needed for both testing & production
environment.
Page 10
3.7 Implementation Phase

3.7.1 Project Plan – Phase Breakup
The following phases make up a typical project:
 Planning / Design Phase
 Development Phase
 Stabilizing Phase
 Deployment Phase
3.7.2 Project Plan – Task Breakup

Following is the phase wise projected project plan:
Phases and Deliverables

Phase Deliverables
Development
 Setting up Development, Testing,
Productions Environment,
 Deploying in development
environment.
 Customization
 Development
Stabilizing & Testing
 Deploy to testing environment.  Handover test environment for UAT
 UAT
Deployment
 Deploy to production environment  Backup & Recovery Guide
 Project closure  User Manual
 Deployment in production environment
 One day Training
Page 11
3.8 Scope of Work
Task Name
PDMA’s Account Management System
Development
Configure SQL Server Reporting Service on Development Server
Development of Different modules (inventory, Vouchers, Receipts etc.)
Cash Book
Budget Report
Development Phase Completed
Stabilizing
Internal Testing
User Acceptance Test
UAT
Issue Mitigation
Stabilizing Phase Completed
Deploying
Prepare Deployment Manual
Production Server Rollout
Page 12
3.9 Out of Scope

 Any information/requirement which is not mentioned above will be considered out of scope.
Page 13
3.10 Assumptions
 The hardware resources for deployment will be available before-hand.
 PDMA will provide one dedicated resource for skill transfer.
 Development environment will be available before the envisioning activities are completed.
 PDMA will provide one dedicated focal person for the duration of the project.
 PDMA will provide IT team for the consultant to resolve any network/permissions related
issues or for coordinating with other teams within PDMA for requirement
gathering/meetings/scheduling the UATs.
 Business users have to be available for UAT during the days designated for UAT
 The provision of firewall and anti-virus depends on PDMA policy
 Once the system is in production, PDMA IT team will be responsible to create and maintain
timely backups. (Backup document will be provided to PDMA before project live)
.
Page 14
3.11 Constraints
Active Risk Risk Consequence

Scope Creep If there is a change in the scope during the
development of the project, the pace or the whole
flow of the work may get disturb.
Culture Impact If the people of the organization do not feel
comfortable with the way the software works and
doesn’t show flexibility the project development
may get stuck.
Readiness for participation If the People in the organization don’t participate
in the process of requirement finding or
otherwise.
3.12 Price
Phases Price
Development 45000 PKR
Stabilizing & Testing 10000 PKR
Final Deployment 10000 PKR
Page 15

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PDMA-Sindh

Account Management System

2 Proposed Project Details

The solution proposed comprises of the following components:

 AMS login/logout page

3.1.1 AMS Login/Logout page

3.1.2 Bank Account Details Page

3.1.3 Add Update Voucher screens

3.1.4 Vendor Information

3.1.5 Inventory Information

3.1.6 PDMA Sanction Strength Information

3.1.7 General Ledger Report

3.1.8 Cash Book

3.1.9 Budget Report

3.1.10 User Creation Module with Access Rights

3.1.11 Pay Slip Module

3.20 Solution Benefits

3.30 Project Vision

3.40 Proposed Technology

 Visual Studio 2010

3.5 Hardware Requirements

The system require below hardware for AMS:

3.6 Software Requirements

3.7 Implementation Phase

3.7.2 Project Plan – Task Breakup

Phases and Deliverables

3.8 Scope of Work

3.9 Out of Scope

Active Risk Risk Consequence

Final Deployment 10000 PKR

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