Common Office Shortcuts

To Execute This Command Do This

Use Help Press the F1 key

Use the What’s This? Button Press Shift+F1

Create a new document Press Ctrl+N

Open a different document Press Ctrl+O

Switch between open documents Press Ctrl+F6

Save a document Press Ctrl+S

Print a document Press Ctrl+P

Close a document Press Ctrl+W

Cut selected text or objects Press Ctrl+X

Make a copy of selected items Press Ctrl+C

Paste the copied or cut items Press Ctrl+V

Undo an action Press Ctrl+Z

Redo an action Press Ctrl+Y

Make the menu bar active Press F10 or Alt

Using Word Shortcut Keys
To Execute This Command Do this

Highlight an entire word Press Ctrl+Shift+Right Arrow

Highlight an entire line Press Shift+End

Highlight a paragraph Press Ctrl+Shift+Down Arrow

Select an entire document Press Ctrl+A

Go to a specific page Press Ctrl+G

Spell check a document Press the F7 key

Find text in a document Press Ctrl+F

Replace text in a document Press Ctrl+H

Change the font Press Ctrl+Shift+F

Change the size of the font Press Ctrl+Shift+P

Make selected text bold Press Ctrl+B

Make selected text italic Press Ctrl+I

Make selected text underlined Press Ctrl+U

Remove character formatting Press Ctrl+Spacebar

Single space a paragraph Press Ctrl+1

Double space a paragraph Press Ctrl+2

Set 1.5 line spacing Press Ctrl+5

Center a paragraph Press Ctrl+E

Left align a paragraph Press Ctrl+L

Right align a paragraph Press Ctrl+R

Left indent a paragraph Press Ctrl+M

Remove paragraph formatting Press Ctrl+Q

Using Excel Shortcuts
To Execute This Command Do this

Move to the row beginning Press Home

(typically column A)

Move to the worksheet beginning Press Ctrl+Home

(typically cell A1)

Move down one screen Press Page Down

Move up one screen Press Page Up

Move left one screen Press Alt+Page Up

Move right one screen Press Alt+Page Down

Move to next sheet in workbook Press Ctrl+Page Down

Move to previous sheet Press Ctrl+Page Up

Complete a cell entry Press Enter

Start a new line in the same cell Press Alt+Enter

Fill data down Press Ctrl+D

Fill data to the right Press Ctrl+R

Edit a cell entry Press F2

Start a formula Press = (equals sign)

Insert the AutoSum formula Press Alt+= (equals sign)

Enter the date Press Ctrl+; (semicolon)

Enter the time Press Ctrl+Shift+: (colon)

Display the Format Cells dialog box Press Ctrl+1

Apply currency format Press Ctrl+Shift+$

Apply percentage format Press Ctrl+Shift+%

Apply general number format Press Ctrl+Shift+~

Apply date format Press Ctrl+Shift+#

Apply time format Press Ctrl+Shift+@

Apply number format Press Ctrl+Shift+!

Apply outline format Press Ctrl+Shift+&

Hide rows Press Ctrl+9

Hide columns Press Ctrl+0

Unhide rows Press Ctrl+Shift+( (opening

parenthesis)

Unhide columns Press Ctrl+Shift+) (closing

parenthesis)

Select an entire column Press Ctrl+Spacebar

Select an entire row Press Shift+Spacebar

Select an entire worksheet Press Ctrl+A

Extend selection one cell Press Shift+arrow key

Extend the selection to the last Press Ctrl+Shift+End

used cell on the worksheet (lower-
right corner)
Using PowerPoint Shortcuts
To Execute This Command Do This

To move to the next title or body Press Ctrl+Enter

text placeholder

To move to the beginning of a text Press Ctrl+Home

box

To center a paragraph of text Press Ctrl+E

To left align a paragraph Press Ctrl+L

To right align a paragraph Press Ctrl+R

To change font Press Ctrl+Shift+F

To change font size Press Ctrl+Shift+P

To apply bold formatting Press Ctrl+B

To apply italics formatting Press Ctrl+I

To apply underline formatting Press Ctrl+U

To promote a paragraph Press Alt+Shift+Left Arrow

To demote a paragraph Press Alt+Shift+Right Arrow

To select all objects in the slide Press Ctrl+A

view

To select all slides in the slide Press Ctrl+A

panel

To select all slides in the slide Press Ctrl+A

sorter view

To select all text in the outline pane Press Ctrl+A

To advance a slide in a slide show Press N

To return to the previous slide in a Press P

show

To display a black screen during a Press B

slide show

To return from a black screen Press B

during a slide show

To display a white screen during a Press W

slide show

To return from a white screen Press W

during a slide show

To see a list of slide show controls Press F1

during a slide show
Using Outlook Shortcuts
To Execute This Command Do This

Display the address book Press Ctrl+Shift+B

Switch to the Inbox Press Ctrl+Shift+I

Switch to the Outbox Press Ctrl+Shift+O

Create or open an appointment Press Ctrl+Shift+A

Create or open a contact Press Ctrl+Shift+C

Create or open a message Press Ctrl+Shift+M

Create or open a task Press Ctrl+Shift+K

Create or open a note Press Ctrl+Shift+N

Dial a contact Press Ctrl+Shift+D

Reply to a mail message Press Ctrl+R

Mark a message as read Press Ctrl+Q

Add bullets to a message Press Ctrl+Shift_L

Increase indent of text Press Ctrl+T

Decrease indent of text Press Ctrl+Shift+T

Apply bold to text Press Ctrl+B

Apply italics to text Press Ctrl+I

Apply underline to text Press Ctrl+U

Left align text Press Ctrl+L

Center align text Press Ctrl+E

View one day on the calendar Press Alt+1

Switch to week view Press Alt+- (hyphen)

Switch to month view Press Alt+= (equals sign_

Go to the next day Press the right arrow key

Go to the previous day Press the left arrow key

Go to the same day in the next Press Alt+down arrow key

week
Using Access Shortcuts
To Execute This Command Do This

To switch to Form View from Press F5

Design View

To switch from Edit mode and Press F2

Navigation Mode

To select the next field Press Tab

To select a column in Datasheet Press Ctrl+Spacebar

View

To select all records Press Ctrl+A

To enter the current date Press Ctrl+; (semicolon)

To enter the current time Press Ctrl+: (colon)

To insert the value from the same Press Ctrl+ (apostrophe)

field in the previous record

To add a new record Press Ctrl++ (plus sign)

To delete the current record Press Ctrl+- (minus sign)

Using Speech Shortcuts
To Execute This Command Do This

Turn the microphone on and off Windows key + V

Toggle between Dictation mode Windows key + T

and Voice Command mode

Activates Correction mode Windows key + C