Henri fayols 14 principles of management –

With examples and application

Henri fayol’s 14 principles of management are remembered even today for their simplicity and
genius. The thing is, whenever you are managing something or running a business, you cannot
pinpoint what is going wrong.

The principles of management suggested 14 such steps which you can compare to your business, and find
out where you are missing out in proper implementation of the principles. This was especially useful in the
times when computers and modern software were not available. Today, there are so many time tracking
devices as well as management techniques available, that you might think you don’t need the 14 principles
of management.. But these principles are Applicable in today’s work environment as well.

Here are the 14 principles of management by Henri fayol and how you can implement these 14
principles of management in your organization.

1) Division of work

Applicable for firms which have many employees as well as few employees, the principle of
division of work says, that the work should be divided between all people who are capable of doing
it and should not be overloaded to a concentrated few. It should not be diluted by giving the same
work to many people. This ensures proper utilization of labour and keeps them focused and
productive.

In the long term, this same targeted division of work helps the labour in specializing in the work
they are doing, thereby ensuring there are far fewer mistakes. In a factory, the problem solver is
always someone who has worked on the machinery for years on end. Here is how you can apply
this principle of management in your case

 Are you dividing the work equally between employees of your organization?
 Are people specializing in the work they are doing?
  Do you need to restructure the division of labour in your organization?

Above are some questions which can guide you in improving your organization’s management and
labour division.

2) Authority

The power and responsibility to give orders should reside with only a few people and should not be
diluted. One of the common errors of large companies is that the management comprises of too
many people, thereby creating conflicts. When a few hand selected people have the power to vote,
then this authority is carried down the chain and the process gets implemented.

With such authority comes responsibility. Imagine if you were the marketing head of a company,
and you took a call with regards to marketing a particular product, in the end if the product fails,
you have to take ownership of the failure. You cannot pass the buck. Thus, when the person takes
responsibility, he also takes wise decisions. Hence, authority and responsibility go hand in hand and
form an important part of Henri fayol’s 14 principles of management.

 Are you giving the authority of decision making to too many people?
 Are the people in authority not ready to take responsibility?

3) Discipline

It goes without saying, that management is responsible for the way discipline is maintained in an
organization. And this discipline percolates down the line, to the end of the employee chain as well.

A best example will be ad agencies, who encourage informal meetings and conversations so as to
build better relationships with the customers. However, even these ad agencies are known to
maintain discipline in the way the ad executive interacts with the customers or the way they carry
out their work. Discipline is a part of the mission and values of the organization itself.

 Are your employees disciplined? If not, what can you do to bring discipline in them?
 Are you and your managers disciplined with regards to usage of time and space?

4) Unity of command

When we discussed authority in the above point, we said that authority should lie with only certain
people. Similarly, the authority flows down the chain only when there are a limited number of
people associated with the authoritative person. If all the people in a political party were directly
reporting to the prime minister, he will soon be admitted in the hospital due to stress.

So to maintain command, there is a hierarchy. One person should report only to one leader and not
to 3-4 people. Hence the standard hierarchy of national manager, regional manager, group manager,
team leader is kept in most organizations. This ensures that at all times, the managers and the
executives know who they are reporting to, and they know their responsibilities as well as the
performance expected from them.

 Is there unity of command in your company?

 Are there too much conflicts at the managerial level with regards to who is reporting to whom?
5) Unity of direction

Once unity of command is achieved and you have a complete hierarchy, where everyone knows
who they are reporting to, and they are ready to do the leaders bidding, then it is time to implement
unity of direction.

It is like the famous saying “United we stand, divided we fall”.

The company, from the CEO level to the executive level should be moving towards one direction. If
growth is the direction you are moving to, then a single executive to the CEO of the company
should be performing in a manner which brings growth for the company. And this executive should
be trained and managed accordingly by his managers.

This is one of the 14 principles of management applicable to all firms, irrespective of their size.

 Unity of direction is important to give one vision to all the employees of your company
 United we stand, divided we fall

6) Subordinate interests

To control people, you have to understand their interests first. And in the end, you have to ensure
that the interest of the company lies above the interest of the individual. Many a time, a person is
removed from the company when he is moon lighting or doing his own sideline jobs. This is
because the company wants to ensure, that the person who is working in the company is giving his
100% to the company.

The focus of the organization is on individuals who are giving their all to the company. The
interests of the company should be placed above the interests of the individual.

 Do you have employees or managers who are placing personal interest above company’s interests?
 How would you change or tackle these sub ordinate interests?

7) Remuneration

Now, naturally when you are expecting your employees to be disciplined, you want unity of
direction and command, then you have to remunerate the employees so that they are less likely to
shift to the competition and more likely to concentrate on the jobs they have in hand.

As per Henri fayol’s 14 principles of management, employees should be remunerated fairly to keep
their motivation levels high. This remuneration may be monetary or non monetary. The monetary
compensation includes incentives, bonus or other financial compensation. The non monetary
compensation may include rewards or recognition.

 Are your employees happy with the monetary remuneration and is it as per industry standards?
 Are offering non monetary remuneration from time to time to keep employees motivated?
8) Centralization

Centralization is the amount of control that is lying with people in an organization. If there are
select group of people who have control (for example – in large corporates), then this is known as
centralization. On the other hand, if there are a higher percentage of people in the organization
having control (for example – in small businesses), then this is known as decentralization.

Organizations have to balance centralization and decentralization both. Most top companies have
strategic business units which are also a form of decentralization. These SBU’s are given their own
decision making power. Similarly, most small businesses will share authority in a decentralized
manner to get the work done faster. However, it completely depends on the business and the sector
in question on whether to use centralization or not.

 Is your organization centralized or decentralized?

 Which of the centralization tactics will help you?

9) Scalar chain

Scalar chain is confusing for many people, but let me break it down simply for you. When
mentioning the unity of command, i said that one person should report to a single manager higher
up the chain only. So an executive should report to a team manager, who should report to the
regional manager who will report to the national manager, so on and so forth.

Scalar chain says that there should be a clear line of authority in the company so that when you
have to “Escalate things” then you know the line of authority. When you are facing emergencies or
calamities, you should know who to go to, if your immediate boss doesn’t resolve your queries.

Popular companies like Samsung and others have the scalar chain set to a dot. In such companies,
for customer service, if your complaint is not resolved in 3 days, it goes to the local manager, if not
resolve in 5 days, it goes to regional head, and if not resolved in 7 days it goes to national heads. So
this is how a scalar chain looks like. It looks like the wireframe of a company, with complete
architecture and hierarchy of the company shown in the wireframe.

 Does your company implement Scalar chain and does each employee know the chain of command?

10) Order

This order does not mean that someone sitting on top is ordering the people. It is the order of “Order
vs chaos”. Simply said, if an organization does not work in an orderly manner, there will be chaos.
So to work in an orderly manner, employees need the right equipment and the right procedure to
ensure order is maintained at all times.

Hence, most large companies have specific ways that they calculate the attendance of their labour.
Specific time is given when the labour can go to lunch as per their work stations. Maintenance
officers are placed for any problems in the equipment. Overall, everything works in a well oiled,
smooth and orderly manner. The maintenance of order is an important principle in Henri fayol’s 14
principles of management.

 What measures have you taken to ensure that your employees are working in an orderly manner?
  Bringing order to chaos ensures clear thinking of mind and more productivity.

11) Equity

Everyone should be treated equally and no preference should be given in an organization. Many a
times, the most common complaint of employees is that a different employee was preferred over
them for promotion or better remuneration.

However, a fair organization is the one which maintains equity amongst everyone. For this, having
the right culture in the organization is absolutely important. If the company is ethical, equity will
automatically be maintained.

12) Stability of tenure

One of the critical things in Henri fayol’s 14 principles of management was stability of tenure, or
attrition of employees. In essence, Henri fayol said that an organization has a better chance to grow
faster if its employees are stable. Naturally, if there is high attrition in the organization, then there
will be a lot of time wasted in training and development, costs will go up and stability of tenure will
not be observed.

If you look at most large companies, they take attrition and employee turnover very seriously. There
are various procedures set to ensure that employees do not leave the company, and even if they do,
then the management should know why they are leaving. Similarly, there are other tactics which can
be employed such as job rotation to combat boredom, incentives to motivate aggression, and
various such tactics can be used to ensure stability of tenure.

 Simply said, the more the stability of tenure, the more the profit
 High attrition means a lot of cost towards training and development

 If tenure is stable, means your employees are happy and the company will develop faster as you
have trained employees handling the work.

13) Initiative

It sounds too good when we think that a company has innovated and brought a new product to the
market. But many a times, we question, why companies are not regularly innovating. If you look at
it, the most innovative companies are the ones which encourage young and old talent to bring out
their own ideas. They also show interest and involvement to encourage such professionals.

Google, Apple and Facebook are some of the companies who have implemented this principle
amongst the 14 principles of management soundly. At google, developers and engineers are given
their own sweet time to work out innovative ways that can be developed as products for google
itself. Same goes for Facebook and apple as well. As the employees are encouraged to take
initiative, the innovation level of these companies is high.

 Are you listening to feedback from your employees with regards to product / company’s
improvement?
 Are you taking initiative to change things as they are and to make them even better?
14) Esprit de corps

Esprit de corp is defined as a feeling of pride and mutual loyalty shared by the members of a group.
And that’s exactly what you have to target for if you want to achieve success while applying the 14
principles of management.

Esprit de corps is the ultimate union of the management and employees within an organization,
which leads to an organization which is proud of what it does, and which has garnered a lot of
loyalty from its employees and customers. There are very few companies who have been able to
manage that (Intel, apple, Amazon and few others). Esprit de corps in an organization gives true
competitive advantage to the organization because it means that the employees are enthusiastic,
motivated and will do anything for the company or the management.

Overall, these 14 principles of management are evergreen in nature, and no matter the way
technology is catching up with us, these 14 principles of management will matter to even the
smallest of organizations and will help them when they are growing large.

There are even simpler ways to track several of the things written in 14 principles of management.
But the ultimate goal is to have an organization which is efficiently managed, productive, and gives
optimum results as per the goals of the organization.