Client Name

X Proposal
Date: Date
Prepared By: Name
Reference: Opportunity No
Contents
1 Introduction .................................................................................................................................... 3
2 Arnlea ............................................................................................................................................. 3
3 Intrinsix .......................................................................................................................................... 3
3.1 Intrinsix Benefits ................................................................................................................... 4
4 Intrinsix X ...................................................................................................................................... 4
4.1 Intrinsix X Benefits ............................................................................................................... 4
4.2 Intrinsix X Enhancements ..................................................................................................... 5
4.3 Intrinsix X Pricing ................................................................................................................. 5
5 Scope .............................................................................................................................................. 5
5.1 Future Upgrades and Modifications to Software ................................................................... 6
5.2 Deployment Methodology ..................................................................................................... 6
6 Commercial Terms ......................................................................................................................... 7
6.1 Licences ................................................................................................................................. 7
6.2 Services.................................................................................................................................. 7
6.3 Specialist Equipment & Consumables .................................................................................. 8
6.4 Commercial Notes ............................................................................................................... 12

Document1 Page 2 of 13
1 Introduction
Provide relevant background information such as:
 History of the relationship
 Summary of recent meeting/s
 Agreed next steps
2 Arnlea
We have been supporting customers with their inventory, logistics, operations and maintenance
challenges since 1994.

We pioneered the introduction of mobile and AIDC (automatic identification and data capture)
technology across many industries, helping our customers gain significant increases in efficiency and
compliance, allowing them to become more competitive and return greater shareholder value.

With an enviable level of domain experience accumulated over the past 20 years, we continue to
innovate and deliver powerful solutions to our customers and we are recognised as the go-to solution
provider.

Given our expertise with mobile technology solutions, market intelligence and market demands have
led to a significant investment in product development. We have invested over £10m – and continue to
invest – in taking our solutions to the next level.
3 Intrinsix
Intrinsix simplifies the receipt, management and relocation of inventory, the visibility and traceability
of equipment in logistics activities and the history/condition of an asset. This allows for more efficient
and effective inventory, maintenance and inspection strategies. Intrinsix captures inspection results for
any and all equipment and material, including Ex inspections.

Arnlea’s Intrinsix software product suite delivers real operational efficiency, asset integrity and
regulatory compliance, reducing operating costs and improving safety.

 Intrinsix for Materials Management

Intrinsix can record the receipt, management, issue and relocation of stock and equipment,
capturing electronic inventory transactions on the ‘shop floor’.

 Intrinsix for Inspections & Maintenance

Document1 Page 3 of 13
 Provides plant operators with the tools to ensure safety and the effective operation and
maintenance of equipment. Intrinsix configurable strategies allow data capture of full asset
inspections from hoses and small bore tubing to lifting equipment and everything in between.

 Intrinsix for Ex Inspections & Maintenance

Intrinsix Ex uses mobile Auto-ID technology such as RFID tags and barcodes alongside
strategies including RBI to increase compliance and decrease costs in your Ex inspections and
maintenance activities.

3.1 Intrinsix Benefits

 Standalone or integrate with existing ERP/EAM systems
 Enriches existing business processes
 Delivers significant operational efficiency
 Unambiguous equipment and materials identification
 Reduces costly overstocking
 Effective frontline data capture
 Reduces project lead times
 Promotes plan uptime and regulatory compliance
 Promotes a safer working environment
 Simple user adoption
 Rapid return on investment
4 Intrinsix X
Introduce the module/s and/or component/s related to this specific proposal here e.g.

Intrinsix Ex is focussed on the efficient use of equipment through intelligent inspections, including risk
based inspections. Compliant with IEC 60079 standards and ATEX directives, Intrinsix Ex utilises
intrinsically safe handheld technology, providing visibility, accuracy and control, therefore improving
efficiency, reliability and ultimately extending asset life.

Intrinsix Ex allows clients to maintain an accurate and consistent asset register with a demonstrable
inspection history to evidence compliance to Health and Safety inspectors. The register holds accurate
data on the installed ex-equipment and asset located information as well as the current status of the
equipment, which is essential for an effective and streamlined maintenance programme.
4.1 Intrinsix X Benefits
The list below is related to Ex only. List the benefits related to the relevant module/s and/or
component/s here e.g.

 Compliance with IEC60079-17 standard and ATEX directives

 Accurate and consistent asset register and history
 Increase efficiency of inspectors by an average 150%
 Reduce inspection campaign times by up to 50% through the application of the RBI strategy
 Quicker turnaround of faulty and ineffective equipment meaning greater output
 Visualisation of RBI alarms and thresholds for individual tags, areas and work orders
 One central location for data which allows multiple people to work and edit simultaneously
 Real-time remedial notifications raised and passed through ERP with work orders then passed
back to handhelds
 Better management decision making from instant and easy-to-use web reporting module
 Reliable real-time or batched information synchronised in and out of ERP
 Reduce inaccuracies and probability of losing inspection information and/or missing
inspection requirements

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  Improved visibility and control of safety and equipment integrity
 Reduction in paperwork and carbon footprint
 Standardised inspection and reporting processes
 Custom inspection periods to ensure equipment is inspected within the planned inspection
period
4.2 Intrinsix X Enhancements
The below enhancements for Ex are applicable to V2 only. This section only applies where there is an
upgrade to a current product e.g.

Intrinsix Ex is the result of a wide variety of enhancements of Arnlea’s InspectEx product and represents
the first major release of the Ex inspection product for a number of years. The major enhancements are
detailed below however, with these changes comes a more detailed product, modernised in line with
client centred feedback and updated to pave the way for future development, as part of the wider Arnlea
development roadmap. Major Intrinsix Ex Enhancements include:

 Enhanced User Interface (UI) allowing faster navigation and report generation
 Online reporting module giving visibility of inspections status across asset base to senior
management
 Rolling inspection periods to ensure equipment is inspected within the planned inspection
period
 Visualisation of inspection timeframe alarms and thresholds for individual tags, areas and
work orders
 Enhanced data filtering and export facility resulting in an improved user experience
 Enhanced user profiles and inspection mode allocation giving the customer control of their
own templates and users
 Application framework development utilising Telerik controls which enables the application
to be modernised now and into the future
 Range of bug fixes increasing stability of the product
4.3 Intrinsix X Pricing
Summarise here what is covered in this proposal. Delete what is not applicable.

The pricing contained in this proposal covers the following elements:

 Licence-to-use, which includes
o Support
o All future upgrades – major and minor
 Services, including
o Installation
o Training
 Specialist Equipment and Consumables
5 Scope
Detail scope of the proposal here e.g.

The scope of this proposal is for the provision of Intrinsix Ex system licences, related deployment
services and associated specialist equipment.

The owner of the licence will be customerX and therefore support is provided to customerX as part of
the Intrinsix Ex licence fee and as per the Arnlea Support Services User Guide.

Document1 Page 5 of 13
5.1 Future Upgrades and Modifications to Software
Provided the proposal offers a standard licence-to-use model, the upgrades and modifications should be
standard i.e.

We propose a new licence model that entitles customerX to any and all upgrades – major and minor –
to the Intrinsix X (note specific module/s and/or component/s here) system and Intrinsix handheld
software as it becomes available in accordance with Arnlea’s product roadmap. User enhancements
will be assessed for inclusion into a future release of the product, however Arnlea can provide a separate
quotation for the fast-track development of a customer’s immediate requirement.

Additional service days may be required for the deployment of upgraded software, please refer to
Services.
5.2 Deployment Methodology
In conjunction with the Technical team, plan and describe the deployment methodology here e.g.

Arnlea propose the following methodology for deployment to customerX for Intrinsix X, per asset.

1. Procure hardware
2. Kick off meeting
3. Requirements workshop/s
4. Receive full register data
5. Data cleanse
6. System configuration
7. Data load and testing
8. Documentation
9. Install system on test environment
10. UAT
11. Install system on production environment
12. User Training
13. Go Live
14. Post Go Live support

It is important that the system is tested to the satisfaction of customerX prior to the system being
promoted to Production, to ensure a smooth transition to the upgraded system. Close co-ordination
with customerX IT will be required throughout the deployment.

The following section is applicable for upgrades only – delete as appropriate.

As the upgrade of the system will mostly be done remotely, there is no requirement for go live support,
as support will be provided as standard as part of the contract.

Arnlea will be responsible for the project management of this scope of work and will work closely with
customerX throughout the deployment.

Document1 Page 6 of 13
6 Commercial Terms
Refer to standard price book or note customerX specific commercial offering in this section.
6.1 Licences
Number of Licences Monthly Cost per Licence
1 £2,000

6.1.1 Scope of Licence

Each asset licence fee includes the following:
 Intrinsix Ex licence-to-use, including all server licences and handheld licences (if required) per
asset
 Support
 Access to all upgrades – major and minor
6.1.2 Licence Term
Software licence is for a 3-year term.
6.1.3 Additional Term Option
An extended or additional term option can be provided if required.
6.1.4 Licence Commencement
Software licences commence upon written acceptance of these Commercial Terms by both parties or
receipt of a duly authorised Purchase Order.
6.1.5 Licence Renewal
Upon expiry, software licences are renewed automatically and charged at the agreed monthly licence
price and may be subject to an inflationary price increase.
6.2 Services
6.2.1 Deployment
In conjunction with the Technical and Delivery team, itemise services days, or fixed price, here e.g.

Description Fixed Price

Deployment Services as per Deployment Methodology (Training priced separately) £X

Notes:
1. Any additional services required over and above the deployment methodology will be charged
at Arnlea’s standard day rate of £1,000.
6.2.2 Training
There are 2 types of training which a client typically requires for installation of Intrinsix Ex:

Type of Training No of candidates Duration Applicable to

Handheld User Min 4, Max 6 0.5 days Inspectors, Supervisors
Advanced User Min 1, Max 4 1 day Supervisors, Managers

Document1 Page 7 of 13
Notes:
1. Training days are charged at Arnlea’s standard day rate of £1,000.
2. The number of days training will be determined by the client dependent on the number and
availability of trainees.
6.2.3 Service Notes
Services are on the basis of a standard 7.5 hour working day, Monday to Friday, excluding local or
national holidays. Unless otherwise specified, services are assumed to be performed at Arnlea or
onshore client premises. If offshore Services are required, Arnlea’s offshore day rate is £1,200 and
travel day rate is £600 (on days where no services are performed).

Service costs are exclusive of travel, accommodation and meal expenses. These will be charged at cost
plus a 5% mark-up to cover administration and credit costs.
6.3 Specialist Equipment & Consumables
List here specific hardware as required by the client or recommended/proposed by Arnlea e.g.

We have provided prices for a variety of Intrinsix Ex compatible hardware, including HF (High
Frequency) and LF (Low Frequency) tags and mobile devices. We understand the benefits that are
experienced by using devices such as the Smart-Ex smartphone and Tab-Ex tablet, including larger
screen and memory, enhanced user interface, camera capability, not to mention significant cost savings.
However, it is important to highlight that the RFID capability in these devices is restricted to NFC,
which enables HF tags to be read at touching distance and no more than 1cm distance. In an industrial
environment, it may not be very practical to expect direct contact with every tag in the field. Ultimately
it is your decision to determine the required read range, but it is our current recommendation to utilise
technology that allows a longer read range by purchasing devices together with the separate RFID reader
(see item 19).

The table below defines the Minimum Order Quantity (MOQ) for each item however, additional
discounts may be available for higher quantities at time of purchase and you should receive a formal
quotation from Arnlea prior to issuance of any Purchase Order.

Document1 Page 8 of 13
 Device Photo Unit
Item MOQ Req’d Description Price
Price
HF RFID Non-ATEX
Transponders
1,000 tags inclusive of:
 1,100 copper ferrules (10%
1 N/A £TBC 1,000 TBC £TBC
additional included as spares)
 500m Nylon coated steel wire
for tag attachment (0.5m per
tag)
HF RFID ATEX Transponders
1,000 tags inclusive of:
 1,100 copper ferrules (10%
2 N/A £TBC 1,000 TBC additional included as spares) £TBC
 500m Nylon coated steel wire
for tag attachment (0.5m per
tag)
LF RFID Non-ATEX
Transponders
1,000 tags inclusive of:
 1,100 copper ferrules (10%
3 N/A £TBC 1,000 TBC additional included as spares) £TBC
 500m Nylon coated steel wire
for tag attachment (0.5m per
tag)
LF RFID ATEX Transponders
1,000 tags inclusive of:
 1,100 copper ferrules (10%
4 N/A £TBC 1,000 TBC additional included as spares) £TBC
 500m Nylon coated steel wire
for tag attachment (0.5m per
tag)
i.roc Ci70 – Ex with HF RFID
Zone: ATEX + IECEx. Inclusive
of:
 Base Unit i.roc Ci70 – Ex
 OMAP Multicore Processor
1GHz
 Windows Mobile 6.5.3
 3,5"-VGA-Display (480x640
Pixel)
 512MB RAM / 1GB Flash
 WLAN 802.11 a,b,g,n /BT
2.1
5 £TBC 1 TBC £TBC
 Ex-Battery 3,7V, 4000mAh
 IP65
 Numeric Keyboard
 Headmodule: RFID HF
 1GB SD-Memory Card
 Leather case with carry strap
antistatic & tethered stylus
pen
 Single charging dock 1 PDA
and power supply and USB
 AC power cord (not for Ex
area)
i.roc Ci70 – Ex with HF RFID:
6 N/A £TBC 1 TBC Service Contract £TBC
 3-Year Service Contract

Document1 Page 9 of 13
 i.roc Ci70 – Ex with LF RFID
Zone: ATEX + IECEx. Inclusive
of:
 Base Unit i.roc Ci70 – Ex
 OMAP Multicore Processor
1GHz
 Windows Mobile 6.5.3
 3,5"-VGA-Display (480x640
Pixel)
 512MB RAM / 1GB Flash
 WLAN 802.11 a,b,g,n /BT
2.1
7 £TBC 1 TBC £TBC
 Ex-Battery 3,7V, 4000mAh
 IP65
 Numeric Keyboard
 Headmodule: RFID LF
 1GB SD-Memory Card
 Leather case with carry strap
antistatic and tethered stylus
pen
 Single charging dock 1 PDA
and power supply and USB
 AC power cord (not for Ex
area)
i.roc Ci70 – Ex with LF RFID:
8 N/A £TBC 1 TBC Service Contract £TBC
 3-Year Service Contract

Smart-Ex 201 Zone 2

I.S. Smartphone EU with camera
Inclusive of:
 Charger
9 £TBC 1 TBC £TBC
 Safety Box
 Belt Clip
Requires Bluetooth Reader, see
item 19 for 1D, 2D & RFID.

Smart-Ex 201 Zone 2: Service

10 N/A £TBC 1 TBC Contract £TBC
 3-Year Service Contract

Smart-Ex 01 Zone 1
I.S. Smartphone EU with camera
Inclusive of:
 Charger
11 £TBC 1 TBC £TBC
 Safety Box
 Belt Clip
Requires Bluetooth Reader, see
item 19 for 1D, 2D & RFID.

Document1 Page 10 of 13
 Smart-Ex 01 Zone 1: Service
12 N/A £TBC 1 TBC Contract £TBC
 3-Year Service Contract
Tab-Ex 01 Zone 2
Samsung Galaxy Tab Active
Inclusive of:
 3MP rear & 1.3 MP front
cameras
 Protective Cover
 Capacitive Pen
13 £TBC 1 TBC £TBC
 Battery 4450 mAh
 Charger UK
 WWAN
 Android 4.4.4 (KitKat)
 microSD Card 64GB
Requires Bluetooth Reader, see
item 19 for 1D, 2D & RFID.
Tab-Ex 01 Zone 2: Service
14 N/A £TBC 1 TBC Contract £TBC
 3-Year Service Contract
Tab-Ex 01 Zone 1
Samsung Galaxy Tab Active
Inclusive of:
 Battery 4450 mAh
 3MP rear & 1.3 MP front
cameras
 Stylus Holder
 Stylus Pen
15 £TBC 1 TBC  Safety Box £TBC
 USB Cable
 Charger UK
 Documentation
 WWAN
 Android 4.4.4 (KitKat)
 microSD Card 64GB
Requires Bluetooth Reader, see
item 19 for 1D, 2D & RFID.
Tab-Ex 01 Zone 1: Service
16 N/A £TBC 1 TBC Contract £TBC
 3-Year Service Contract
AEGEX10 IS Tablet – ATEX &
IECEx Zone 1, UL5 Div1, LTE
INT
Windows 10 PRO Licensed Tablet
inclusive of:
 Leather carry case & passive
stylus
 Charging station
17 £TBC 1 TBC £TBC
 Intel Quad-Core Atom
Processor
 4G LTE, Wi-Fi, Bluetooth,
GPS, NFC
 8MP rear & 2MP front
camera
Requires Bluetooth Reader, see
item 19 for 1D, 2D & RFID.
AEGEX10 IS Tablet –
18 N/A £TBC 1 £TBC
Comprehensive Warranty
Bluetooth Reader
To cover all technologies such as
1D, 2D & RFID.
19 N/A £TBC 1 TBC £TBC
Bluetooth Reader is required if
either Smart-Ex, Tab-Ex or

Document1 Page 11 of 13
 AEGEX10 devices are purchased.
One Bluetooth Reader per device.

Notes:
1. Prices are exclusive of all applicable taxes/duty, shipping costs, and handling charges.
2. The lead time for receipt of tags is typically 6 – 8 weeks. The lead time for receipt of devices
is typically 2 weeks. Receipt being arrival at Arnlea’s Aberdeen office.
3. Specialist Equipment and consumables are delivered EXW (ex-works) Aberdeen, UK –
additional charges for delivery may apply should Arnlea be required to deliver the equipment
to client premises.
4. Prices related to the above specialist equipment and consumable items are subject to increase
following each 12-month period of this agreement. Confirmation of any increase in pricing
will be communicated in advance of this timescale.
5. Future specialist equipment will be offered when and if it becomes available in the market and
can be appended to this agreement.
6. Arnlea can also provide lease options for certain equipment should this be required.
6.4 Commercial Notes
The commercial terms herein and Arnlea’s General Terms and Conditions of Trading form an important
part of the contract between you, the customer, and Arnlea. You should read and understand them. The
General Terms and Conditions of Trading can be found here.

If there are any conflicts between the General Terms and Conditions of Trading and the specific terms
contained herein, the specific terms apply.
6.4.1 Validity
The Commercial Terms contained within this proposal are valid for 30 days from the date of this
proposal. Written acceptance of the Commercial Terms is required by both parties, alternatively receipt
by Arnlea of a duly authorised Purchase Order.
6.4.2 Scope
Arnlea reserves the right to modify the price and/or timescales in the event of increased or modified
project scope of work.
6.4.3 Purchase Orders
Purchase orders related to this agreement are to be issued to:

Name
Position
Email

Arnlea Systems Ltd

Johnstone House
50-54 Rose Street
Aberdeen
Scotland
AB10 1UD

A purchase order related to the term of the licence together with any required services will be required
to perform the implementation.

Document1 Page 12 of 13
6.4.4 Payment Terms
Licence: invoiced annually or quarterly (to be agreed) in advance upon receipt of Purchase Order.
Services: 50% invoiced upon commencement of the work; 50% upon completion of the work.
Specialist Equipment & Consumables: 50% invoiced upon receipt of Purchase Order for specified
equipment; 50% invoiced upon delivery of specified equipment or receipt of appropriate shipping
documentation.
Invoice Payment: Within 30 days of invoice date.

Where applicable, international payments must be by wire transfer. Any processing fees to be met by
the remitting party.

Document1 Page 13 of 13