Myrtle Beach Jazz Festival Vendor Registration Form

Friday, September 28th- Sunday, September 30th, 2018 Carver Street, Myrtle Beach, SC

Description of Event
• 3-Day Outdoor Music Festival on Carver Street (Heyward Park and Charlie’s Place) in Myrtle Beach, SC
• Friday, September 28th 2018 – 6 pm – 10 pm
• Saturday, September 29th 2018 – 1:00 Noon - 12 midnight
• Sunday, September 30th 2018 – 1:00 Noon to 10:00 pm
• Free Admission to the Public. Music Entertainment and Limited Children Activities
• Anticipated attendance: 3,500 – 5,000+

Vendor Booth Space Fees (no electricity provided and 2-day minimum required)
 Food Vendors: 10’ x 10’ Booth Space $750 ( 3 days) or $500 (2 days)
 Non-Food/Miscellaneous Vendors: 10’ x 10’ Booth Space $450 ( 3 days) or $300 (2 days)
 Non-Profits: Booth Space (information only - no sales) Free
 Food Trucks: Limited to Five (5) – Truck Space $950 (3-day requirement)

Festival Information and Requirements: PLEASE READ CAREFULLY

Payment is due with application. TWO-DAY MINIMUM BOOTH RESERVATION IS REQUIRED. Receipt of
Application must be on or before is August 31, 2018. Vendor application does not guarantee a vendor
space. Checks or Money Orders should be made payable to Crossroads Event Productions, Inc. and mailed
to Crossroads Event Productions, Inc., P. O. Box 3139, Myrtle Beach, SC 29578-3139 or may be dropped off
at Mary C. Canty Recreation Center 971 Canal Street, Myrtle Beach, SC 29577. For more information,
Contact Jennifer Dennison @ 843-918-1468.
All Vendors fees are Non-Refundable.
 All vendor requests are reserved on a first come – first serve basis and honored whenever possible.
 We will provide you with your booth space location several days prior to the event.
 You must provide your own tent, tables, chairs, electricity, etc.
 Please provide a detailed description of your booth items on the form (attach additional sheet if necessary) and,
if possible, attach photos of sample items. All applicants must submit a copy of their Menu with the application.
 Myrtle Beach Jazz Festival Vendors have the exclusive rights to sell all beverages.
 Food Vendors: Due to logistics of food vendor set-up, you must check in 2 hours prior to the festival start
times. Due to safety issues, food vendors within 2 hours of the festival start time, may forfeit pre-assigned
booth location and be assigned an alternate location. IMPORTANT NOTICE: If you do not have a City of Myrtle
Beach Business License, you are required to complete the attached “Hospitality Account Application” and remit
an additional $200 fee payable to the City of Myrtle Beach. After the event, you will be required to file the
“Hospitality Fee and Local Accommodations Tax Reporting Form” and pay an additional $10.00 to Crossroads
Event Productions, Inc.
 Vehicles will not be allowed in the festival area. All vehicles must be removed from festival vendor area and
grounds an hour and half (1.5 hours) prior to the festival start times.
 Vendor Check-In: All vendors must check-in at your designated site. You will receive instructions from one of
the staff persons. If we anticipate any changes, all vendors will be notified prior to the event.
 Booths must be completely set up an hour prior to festival start time. The festival requests that all vendor
booths remain open at least until last performer has started. This does not apply to non-profit organizations
that are providing information only.
 Vendors will have from 11:00PM – 12:00 AM to pack up. All vendors must be off festival grounds by 12:00 AM
(Midnight)
 To prevent accident or injury, any vendor wishing to leave early MUST notify a festival official. With permission,
booths that can be packed-up and “walked-out” will be allowed to do so. No vehicles will be allowed on the
festival grounds before 11:30 pm or while a performer is performing, without the permission and escort of a
festival official during the 3-day Myrtle Beach Jazz Festival.
 Vendors may leave tents, tables, chairs and equipment overnight but at own-risk. Security will be provided but
vendor assumes all risk for leaving items overnight.
 Vendors may re-set up at least 2 hours prior to festival start times (see page 1).
 The vendor is responsible for leaving the vendor area in the condition that it was originally received, i.e. removal
of all debris such as boxes and trash.
 Upon receipt of application, each vendor will receive a confirmation letter. Prior to the event, each vendor will
receive booth number, a map and instructions via mail.
 This event occurs rain or shine! Be prepared for wind, rain and/or heat/cold.
 All vendors are required to show proof of liability insurance and read and sign attached waiver.
 Please fill out vendor registration completely.
 Absolutely no unattended vehicles may be left on the festival grounds the night before the festival.

VENDOR SCHEDULE:
Friday, September 28th - (Carver Street/ Charlie’s Place)
Food Vendor Set-up: 1:00 pm – 3:00 pm
Other Vendor Set Up: 2:30 pm – 3:30 pm
Vendor Close: 10:00 pm – 10:30 pm
Vendor Move Offsite: 11:00 pm – 12:00 am

Saturday, September 29th - (Carver Street/ Charlie’s Place)

Food Vendor Set-Up: 10:00 am – 11:00 am
Other Vendor Set Up: 10:30 am – 11:30 am
Vendor Close: 10:00 pm – 11:00 pm
Vendor Move Offsite: 11:00 pm – 12:00 am

Sunday, September 30th - (Carver Street/Charlie’s Place)

Vendor Set- up: 11:00 am
Vendor Close: 8:00 pm – 9:00 pm
Vendor Move offsite: 10:00 pm – 11:00 pm

Vendor Registration Forms must be returned by August 31, 2018.

All applications must be approved by the festival committee.
 Date Rec’d:

Booth #

Vendor Registration Form

Friday, September 28th – Sunday, September 30th, 2018

Vendor/Company/Agency Name: _____________________________________________________________

Contact Name: ____________________________________________________________________________
Mailing Address: ___________________________________________________________________________
City: ____________________________________ State: _______________ Zip Code: __________________
Email: _____________________________________________________________________________________
Cell Phone: ___________________________________ Other Phone: ________________________________
Type of Booth & Description: Please indicate with “X” type below and provide description.

Vendor Type
Food Vendor - No Electricity
Other Vendor – No Electricity
Non-Profits – No Electricity
Food Trucks
Select Number of Days For Vending - Indicate with an “X” Amount Due
____ 2-day minimum for $500 ____ 3 days for $750
____ 2-day minimum for $300 ____ 3 days for $450
____ 2-day minimum (Information only – No Selling) Free
$950 (3-day requirement)

Please give a detailed description of your products/services and include a photo or business card, if possible.
______________________________________________________________________________________________
______________________________________________________________________________________________
_____ Proof of Insurance attached. (Not applicable to non-profits providing information only.)
_____________________________________________________________________________________________
• WAIVER: The Myrtle Beach Jazz Festival Committee reserves the right to refuse any vendor application, should this occur
the fee will be refunded with the exception of $25.00 for administration Cost. A return check fee of $35.00 for all returned
checks. The vendor shall defend, save and hold harmless the City of Myrtle Beach, Myrtle Beach Jazz Festival Committee,
Crossroads Event Productions, Inc., their respective officers, agents, board members, staff, volunteers, sponsors and
assigns from any claims, damages, losses, liability or expense which may arise, and shall not be held responsible for any loss
or damage due to fire, accident, theft, weather, acts of God, vandalism or any other loss or injury whosoever or not
specifically described herein, whether past, present or future. Booths are not insured by the City of Myrtle Beach,
Crossroads Event Productions, Inc., or any sponsoring agents. Exhibitors/Vendors must take provision for safeguarding
their goods. Exhibitor/Vendor must have replacement cost insurance for all personal property. Exhibitor/Vendor assumes
full liability for protecting, care and maintenance of exhibitor’s/vendor’s property. ANY VENDOR NOT HOLDING VALID
LIABILITY INSURANCE EXHIBITS AND/OR SELLS AT OWN RISK AND ASSUMES ALL LIABILITY. No vendor(s) will be
allowed to offer or sell any beverages. MBJF will be exclusive beverage provider.

Please sign to acknowledge that you have read all of the information, rules and regulations and agree to be bound
by this contract.

Signed: _______________________________________________________ Date: _______________________

Attach check or money order made payable to: Crossroads Event Productions, Inc.
RETURN COMPLETED FORM BY August 31, 2018 / Attention: Jennifer Dennison
Mail to: Crossroads Event Productions, Inc., P O Box 3139, Myrtle Beach, SC 29578-3139
Drop off: Mary C. Canty Recreation Center, 971 Canal Street, Myrtle Beach, SC 29577