SAMIN TEXTILES LIMITED Record Control (STL-OP-02)

Procedure for Record Control

In Compliance with ISO 9001:2008 & ISO 14001:2004

Drafted By Approved By

Management Representative CEO

For Internal Use Only, Do Not Duplicate Rev No: 01 Page 1 of 4

Rev Date: 12-07-2011
SAMIN TEXTILES LIMITED Record Control (STL-OP-02)

Revision Sheet

Page # Rev. # Date Reason for Approval Signature

Change

For Internal Use Only, Do Not Duplicate Rev No: 01 Page 2 of 4

Rev Date: 12-07-2011
SAMIN TEXTILES LIMITED Record Control (STL-OP-02)

1 Purpose

 To ensure that only the most recent revision of records for manufacturing and assemblies are
available to appropriate personnel.
 To control those records requiring changes are revised in a timely fashion and receive the
required approvals.
 To ensure the Quality and environmental manual records are of current issue.

2 Scope

This procedure is applicable to all system (QMS/ EMS ) records of SAMIN TEXTILES LIMITED.

3 Responsibilities & Authorities

 Management Representative is responsible to prepare & update master list of quality records.
 All head of departments are responsible to ensure the availability of their records as per QMS /
EMS requirements.

4 Procedure

4.1 Master List of Quality Records

Management Representative is responsible to prepare & update the Master list of Quality Records.
The list contain following information:
 Record Title
 Revision #
 Retention time
 Record Location

4.2 Record Keeping

It is the responsibility of the Management Representative and all departmental heads to ensure
that all quality and environmental records in their specific areas and within the organization as a
whole are maintained in a way to ensure that there is no damage or deterioration to such records.
All the records forming part of this management system are legible and readily retrievable.
Quality Records are protected from damage through proper binding and covering
Quality Records are protected from loss by proper lock and key system
Quality Records are legible and readily retrievable

4.3 Master file of Quality Records

A mater file is also prepared to keep all the formats of the company in that file, Management
Representative ensure that the current revisions are available in the file.

4.4 Computerized Record

Computerized records are protected by passwords throughout the organization to ensure that
there is no unauthorized use of such records.
Backup of Computerized, Quality Records is also available.

4.5 Retention Time

For Internal Use Only, Do Not Duplicate Rev No: 01 Page 3 of 4
Rev Date: 12-07-2011
SAMIN TEXTILES LIMITED Record Control (STL-OP-02)

The records are removed from the files after completion of the retention time. If the retention time
is three months, the departmental head will ensure that the record of previous three months is
available in the file.

5.0 Related Documents:

Master List of Records (STL-QA-03)

For Internal Use Only, Do Not Duplicate Rev No: 01 Page 4 of 4

Rev Date: 12-07-2011