ＭＡＣＡＵＴＯ 皇田工業股份有限公司

※ ※※※ ※※ ※※※ ※※ ※※※ ※※ ※※※

※ ※
EZ Flow(BPM) New Version Quick Manual
※ ※
※ ※
※ ※※※ ※※ ※※※ ※※ ※※※ ※※ ※※※

文 件 類 別 ： 使 用 手 冊 Manual

文件編號：

制 訂 單 位 ： 資 訊 部 IT Dept.

制 訂 日 期 ： 2017／ 10 ／ 11
 BPM(Business Process Management) System operating instructions

Page Instructions Use the opportunity

1 New version BPM
system introduction

5 Approve application
9 Forward Notification To share the application information with others in the
signing process.

11 Revoke Process For some reason (such as input errors), the process must be
canceled before end of process.
14 Add Custom Activity In your signing off, add a new signing node before or after

the current node.

17 Re-execute Activity Do not agree with the application, and would like to return
it to previous signing node (not all processes have this

feature).
19 Recall Task Before process completion, you would like to redo your
signing work, and you can use this function to recall the
task (not all processes have this feature).
New version BPM system introduction
. Sign in BPM system
http://172.17.4.200/ Select ”電子簽核 EZ Flow”

Enter User ID and Password, Press "login",

If you want to change the EZflow language to English, you can click the drop-down menu of language items
on EZflow login page and update to your desired one. At present, three languages are available for using
which are "Traditional Chinese", "Simplified Chinese", and "English" .

Page: 1
. BPM system Page introduction

Initiate Process：You can initial a process here for approval, for example, Leave Application /OvertimePlan
Application(Multi)/Simple Approval Process….

Page: 2
Processing record：You can revoke the process, draft the process, get back to work, and browse the system
notification here.
For the frequently used functions, “revoke process” and “retrieve the work”, will introduce more in later
chapter.

ESSPlus_Management：You can find your personnel attendance information here (only for MAT & MAC).

Page: 3
When you are the current approver of the process, the corresponding work items will be
accumulated and shown in the top right of the button, just click this button to see the details and
do signing job.
When your role is handler, whenever a new job is received or a message is sent by the system,
the corresponding work item will be accumulated and shown in the top right of the button, and
click this button to see the notification details.

You can click this button to trace the application progress you have initiated or approved.

Click this button to hide the main menu on the left.

Click this button to manage the relevant features, phrases, and to set up personnel information.
In here you can revise your password, your delegate period.

Click this Logout button to logout EZflow BPM system.

Page: 4
Approve the application in BPM
Sign In Method 1
Clickk "Your work item!" to link to EZflow when you have received the notice mail from system with subject
beginning of【To Be Approved】.

It will automatically bring out the BPM login screen, and just enter the password, then press the "login" .

Page: 5
After login, it will take you to the to be signed form (see below)
Signing introduction:
1. Agree：Click to Agree task. (ps: you also can enter your opinion in the comment block).
2. Disagree：Enter your disagree reason in comment block first, then Click (Terminate process).
if you click "Terminate Process", the process will be ended immediately.
3. Reassign：forward this task to others to deal with.
4. Add Custom Activity：See details Add Custom Activity Instructions.
5. Forward Notification：During the signing process, if you just want to share the application
information to others without his/her approval, you can click this button to send the notice.

Click on the file name of "Original File Name" field to see the attachment.

Page: 6
Sign In Method 2
Log in BPM system from TT systems main page
http://172.17.4.200/ Select ”電子簽核 EZ Flow”

Enter User ID and Password, Press "login"

Page: 7
If you are not in "To Do List" page and want to go to "To Do List" page, click the top right  Go to
Task, to get there.

Page: 8
BPM Forward Notification

During your signing, you can press this button to notify others.

Steps: Forward Notification -> Choose Receiver -> Use search criteria to find people who you want to send
notifications -> Check the person you want to notify -> Submit

5 3

4
2

Page: 9
 2

Done the setting.

Page: 10
Revoke Process
Suitable: Only the process sponsor can undo the process before the process has ended
After login, click Processing Records -> Revoke Process

After entering the query conditions, Click ”Confirm”

Page: 11
The system lists the revocable processes as shown below, Please check the process you want to revoke, and
after entering the reason in the "Revoke Reason", Click Revoke to complete the job.

Page: 12
Process revoked successfully.

Page: 13
Add Custom Activity
Important notes: Not every signing node has this features, it might be forward countersigned or later
countersigned. It all depends on the process requirements.

When signing, press this button ”Add Custom Activity”

For forward countersigned, the

forward countersigned must sign
first then getting back to your
node for approval later.

For later countersigned, you sign

at your node first then going to
later countersigned for approval.

Page: 14
 A is forward countersigned, B is later countersigned

Here is the forward countersigned introduction:

Choose [sign up] or [sign up later] Enter the Activity name in the Set Activity Content (required)Select
participant (In the window after entering the query conditions, check the person to be signed, press Submit)
 Choose Assigning Mode / Performing Mode / Form Accessing Mode(no change) ,
Input Activity Name(Required)
2
3

1 A

4
Please enter the query conditions, check out the
signature of the staff. When checked, press Submit.

After the preview process, Press OK

Can enter executive commant (optional)

5
6

Page: 15
Are you sure to add custom activities ? -> 確定

This completes the Add Custom Activity.

Page: 16
BPM Re-execute Activity
Applicable situations: Before the process is ended, you can return to any previous node of the process to
redo the job as needed.
Important notes: Every signed people have to re-sign it from the redo node. Not every signing node has
this features, it all depends on the process requirements.

During the signing, return to the previous node to redo the job:
Press to return to previous node. Choose the task node that you want to redoEnter your comments
then press "Confirm".
Please noted, the smaller ID is more near the current task node. Click on the Activity Name and Performer to
pick the task node you want to return.

3
Sure to re-execute the activity ?  Press “確定”

Page: 17
The re-execute task will be shown in corresponding person’s To Do List.

Page: 18
BPM Recall Task
Applicable situations: Before the process is ended, any signed node can recall the task to redo the job.
Important notes: After retrieved node has completed the job, all signed nodes have to re-sign the task.
Not every signaing node has this features, it all depends on the process requirements.

Steps: Click Processing Records -> Recall Task Enter query conditions and press OK

Click the node you want to recall, press  確定

Please noted, the same process may re-sign many times. According to the Activity Name(shown in blue block)
to select the task node that you want to recall.

Page: 19
This is the result when the recall is successful.

In To Do List, you will see the recall task that is source from recall.

Page: 20