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How to Assign Categories

An Oracle Technical White Paper


May 2007
Revision 1
How to Assign, Update, and Delete Item Categories,

Purpose
Categories are the method or controlling how an item logically and functionally separated for planning,
purchasing and other functions. They aid in the control of all aspect of inventory management. We shall
look at the various methods of assinging categories to items

Assumption
This note will work with an organization control level category that is not assigned to a functional area.
When a item is create and the functional catagories are assigned automaticly. A category assignment must
exist for the functional area therefore the category can only be updated .

The categories used here we created for note “How to Create a Category Set”.

Assigning Categories in the forms


This way always works for a small number of items or categories it can be quick and easy.

Create your item.

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After creating the item and saving
In the pull down menu at the top of the screen.
Select:
Tools -> Categories

2
Assign the category

Save and exit the form

3
Cateries can also be assigned in the Category Sets form

Setup: Items: Categories: Category Sets


Click on assign item

4
In the assignment screen
Item : select Category_Item
Category : “BLACK”

Save and exit the form.

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How used the Category interface to create, update and delete
item category assignments

Finding the data


The following select provides you with the current assignment for all organizations
(You will need to limit this by organization when importing items and APIs
Select *
From mtl_item_categories
where inventory_item_id = ( select distinct (INVENTORY_ITEM_ID )
from MTL_SYSTEM_ITEMS_B
where segment1 = '&item_name')
and category_set_id = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where mcs_tl.CATEGORY_SET_NAME ='INV_COLORS_SET');

This sql provide the key columns in the table.


select mic.ORGANIZATION_ID, mic.INVENTORY_ITEM_ID , mic.CATEGORY_SET_ID ,
mic.CATEGORY_ID
from mtl_item_categories mic
where inventory_item_id = ( select distinct (INVENTORY_ITEM_ID )
from MTL_SYSTEM_ITEMS_B
where segment1 = '&item_name')
and category_set_id = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where mcs_tl.CATEGORY_SET_NAME
='INV_COLORS_SET');

ORGANIZATION_ID INVENTORY_ITEM_ID CATEGORY_SET_ID CATEGORY_ID


204 519940 1100000423 28606
207 519940 1100000423 28606

The data is form a Vision install data


Orgainization_id 204 is V1 Vision Operations
Orgainization_id 207 is M1 Seatle Manufacuting

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The example query show now to connect categories to a category set.

When looking for the data , the name of the category set os stored in the mtl_category_sets_tl.
MTL_CATEGORY_SETS_TL table does not contain the STRUCTURE_ID to link
back to the categories in the mtl_categories_b table. When linking these
tables it is also important to note, a category structure can be used by
more than one category set.

select Segment1, mcb.CATEGORY_ID, mcb.STRUCTURE_ID,


mcs_b.CATEGORY_SET_ID
from mtl_categories_b mcb, mtl_category_sets_b mcs_b
where mcb.STRUCTURE_ID = (select mcs_b.STRUCTURE_ID
from mtl_category_sets_b mcs_b
where mcs_b.CATEGORY_SET_ID = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where CATEGORY_SET_NAME ='INV_COLORS_SET'))
and mcb.STRUCTURE_ID = mcs_b.STRUCTURE_ID;

SEGMENT1 CATEGORY_ID STRUCTURE_ID CATEGORY_SET_ID


GREEN 30606 52670 1100000423
BLUE 30607 52670 1100000423
ORANGE 30608 52670 1100000423
BLACK 28606 52670 1100000423
RED 31606 52670 1100000423

Example of the Category Import Process


Since we create Item category records through the forms, we use the order DELETE,CREATE, and
UPDATE for the example.
For each of the following we will show two examples he first using the names orgs , items and
categories. The second the ID internal to the system. You can mix and match as needed. The insert below
represents the minimum number of columns that must be populated in order to be succeessful.

Examples using character data


( For my example I started with the 'Category_Item' assign to the value 'BLACK')

DELETE

INSERT INTO MTL_ITEM_CATEGORIES_INTERFACE


(ITEM_NUMBER,CATEGORY_SET_NAME,CATEGORY_NAME ,PROCESS_FLAG,
ORGANIZATION_CODE ,
SET_PROCESS_ID, TRANSACTION_TYPE)
VALUES
('Category_Item','INV_COLORS_SET','BLACK',1,'V1',1,'DELETE');
COMMIT;

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CREATE
INSERT INTO MTL_ITEM_CATEGORIES_INTERFACE
(ITEM_NUMBER,CATEGORY_SET_NAME,CATEGORY_NAME ,PROCESS_FLAG,
ORGANIZATION_CODE ,
SET_PROCESS_ID, TRANSACTION_TYPE)
VALUES
('Category_Item','INV_COLORS_SET','BLACK',1,'V1',1,'CREATE');

COMMIT;
(Note: the create transaction can be used in combination with the Item Open Interface to creates items
with something other than the default category. The SET_PROCESS_ID in both the
MTL_ITEM_CATEGORIES_INTERFACE and the MTL_SYSTEM_ITEMS_INTERFACE must be the
same AND the when the Item Open interface is run the “Process Set” must equal the The
SET_PROCESS_ID. If the Item Open interface is run with the “Null” the categies will not be imported at
the same tiem )

FOR THE UPDATE TRANSATION WE NEED TO ADD THE FIELD OLD_CATEGORY_NAME FOR
THE RECORD TO PROCESS CORRECTLY .

INSERT INTO MTL_ITEM_CATEGORIES_INTERFACE


(ITEM_NUMBER,CATEGORY_SET_NAME,CATEGORY_NAME,ORGANIZATION_CODE,PROCE
SS_FLAG,
TRANSACTION_TYPE,SET_PROCESS_ID,OLD_CATEGORY_NAME)
VALUES('Category_Item','INV_COLORS_SET','RED','V1',1,'UPDATE',1,'BLACK');

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Example of using the ID fields.

( For my example I started with the 'Category_Item' assign to the value 'BLACK')

INSERT INTO MTL_ITEM_CATEGORIES_INTERFACE


(ORGANIZATION_ID,INVENTORY_ITEM_ID,CATEGORY_SET_ID,CATEGORY_ID,PROCESS_FL
AG ,SET_PROCESS_ID,
TRANSACTION_TYPE)
VALUES
(204,519940,1100000423,28606,1,1,'DELETE')

INSERT INTO MTL_ITEM_CATEGORIES_INTERFACE


(ORGANIZATION_ID,INVENTORY_ITEM_ID,CATEGORY_SET_ID,CATEGORY_ID,PROCESS_FL
AG ,SET_PROCESS_ID,
TRANSACTION_TYPE)
VALUES
(204,519940,1100000423,28606,1,1,'CREATE')

INSERT INTO MTL_ITEM_CATEGORIES_INTERFACE


(ORGANIZATION_ID,INVENTORY_ITEM_ID,CATEGORY_SET_ID,CATEGORY_ID,PROCESS_FL
AG ,SET_PROCESS_ID,
TRANSACTION_TYPE,OLD_CATEGORY_ID )
VALUES
(204,519940,1100000423,31606,1,1,'UPDATE',28606 )

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Using the Import Item Category Assignments

The Menu navigation is


Items : Import:Import Item Category Assignments

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from
Oracle® Manufacturing APIs and Open Interfaces
Manual
Release 11i
Part No. A95953-05

Item Category Assignment Interface Runtime Options


To run the Item Interface, select Import Item Category Assignments from the Import
submenu, accessed from the Inventory menu.
When you run the Item Category Interface, you are prompted for report
parameters. These are runtime options for the Item Category Interface:
Record Set Id
Enter a set id number for the set of records in the interface table that you want to
process. The program picks up the records having that id in the SET_PROCESS_
ID column. This column value cannot be NULL. In order to avoid set id value
conflicts between record sets imported by different users, you should use the
sequence MTL_SYSTEM_ITEMS_INTF_SETS_S when populating the SET_
PROCESS_ID column.
Upload Processed Records
Yes
All qualifying item category assignment records in the interface table are inserted
into Oracle Inventory.
No
Do not insert item category assignments into Oracle Inventory. Use this option if
you want to validate items without any processing.
Delete Processed Records
Yes

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Delete successfully processed item category assignment records from the item
categories interface table.
No
Leave all records in the item categories interface table.

Determining Batch Size


Running the Item Interface in Create Mode
The optimum batch size depends upon the amount of data being imported and the
power of your system. If you are processing 10,000 items or less, break the 10,000
items into smaller groups. A batch size of 1,000 to 2,000 should be adequate to
process these rows efficiently. Load the records for one group, process them, then
delete the records from the interface table. If you wish to maintain history, create
separate history tables and move processed rows there, instead of deleting them.
Leaving large numbers of processed rows in the interface table will degrade
performance of the Open Item Interface.
For a greater number of records, you may also use a batch size of 2,000 but you may
want to try larger batch sizes, up to 5,000 items. The best way to determine your
batch size is by benchmarking.
First, try loading 2,000 items into interface tables. Note the time the Item Interface
takes to process these rows in one batch. If this time is more than 20 minutes, stick
with the batch size of 2,000 or less. Otherwise, you may want to try larger batch
sizes.
If importing a large number of records, you should break down your records into
batch size, determined above, and process them in parallel for optimum
performance. See: Multi-Thread Capability (Parallel Runs of the Item Interface), for
more information.

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The are are three types of transaction supported for categories CREATE, UPDATE, and DELETE
(Note the UPDATE transaction type was not originally supported
For 11.5.9 Patch 4088037 Patch recommended for all users. On applying this patch Import Item Category
Assignment program will support transaction type 'UPDATE' to update existing Item Category assignments
Minimum file version
Product Directory File Version
inv patch/115/odf invintf.odf 115.59.11592.2
inv patch/115/sql INVCICIB.pls 115.17.11592.4
inv patch/115/sql INVPCATB.pls 115.24.11590.9
inv patch/115/sql INVPCATS.pls 115.10.11590.5
inv patch/115/sql INVVCATB.pls 115.11.11592.7
inv patch/115/sql INVVCATS.pls 115.9.11592.2

For 11.5.10 Patch 4060373 FP:11I9-11.5.10 - 'UPDATE' FUNCTIONALITY FOR IMPORT ITEM
CATEGORY ASSIGNMENT
Minimum file version

Product Directory File Version


inv patch/115/odf invintf.odf 115.63.115100.3
inv patch/115/sql INVCICIB.pls 115.28.115100.2
inv patch/115/sql INVPCATB.pls 115.31.115100.3
inv patch/115/sql INVPCATS.pls 115.13.115100.2
inv patch/115/sql INVVCATB.pls 115.19.115100.2
inv patch/115/sql INVVCATS.pls 115.9.11592.2

The file INVPCATS.pls contain the definition for all the APIs . The example below show how to select
the data via sql . These are only exmaples you will need to verfy they work for you. The control stucture
and error handling are not provide, you will need to generate these to meet your needs.

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APIs
declare
l_return_status VARCHAR2(80);
l_error_code NUMBER;
l_msg_count NUMBER;
l_msg_data VARCHAR2(80);
l_category_id NUMBER;
l_category_set_id NUMBER;
l_Inventory_item_id NUMBER;
l_organization_id NUMBER;
begin
select mcs_tl.CATEGORY_SET_ID into l_category_set_id
from mtl_category_sets_tl mcs_tl
where mcs_tl.CATEGORY_SET_NAME ='INV_COLORS_SET';
select mcb.CATEGORY_ID into l_category_id
from mtl_categories_b mcb
where mcb.SEGMENT1='RED'
and mcb.STRUCTURE_ID = (select mcs_b.STRUCTURE_ID
from mtl_category_sets_b mcs_b
where mcs_b.CATEGORY_SET_ID = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where CATEGORY_SET_NAME ='INV_COLORS_SET'));
select distinct (INVENTORY_ITEM_ID ) into l_Inventory_item_id
from MTL_SYSTEM_ITEMS_KFV msik
where msik.CONCATENATED_SEGMENTS = 'Category_Item';
select organization_id into l_organization_id
from mtl_parameters
where organization_code ='V1';
INV_ITEM_CATEGORY_PUB.Delete_Category_Assignment (
p_api_version => 1.0,
p_init_msg_list => FND_API.G_FALSE,
p_commit => FND_API.G_TRUE,
x_return_status => l_return_status,
x_errorcode => l_error_code,
x_msg_count => l_msg_count,
x_msg_data => l_msg_data,
p_category_id => l_category_id,
p_category_set_id => l_category_set_id,
p_inventory_item_id => l_Inventory_item_id,
p_organization_id =>l_organization_id
);
end;

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declare
l_return_status VARCHAR2(80);
l_error_code NUMBER;
l_msg_count NUMBER;
l_msg_data VARCHAR2(80);
l_category_id NUMBER;
l_category_set_id NUMBER;
l_Inventory_item_id NUMBER;
l_organization_id NUMBER;
begin
select mcs_tl.CATEGORY_SET_ID into l_category_set_id
from mtl_category_sets_tl mcs_tl
where mcs_tl.CATEGORY_SET_NAME ='INV_COLORS_SET';
select mcb.CATEGORY_ID into l_category_id
from mtl_categories_b mcb
where mcb.SEGMENT1='BLACK'
and mcb.STRUCTURE_ID = (select mcs_b.STRUCTURE_ID
from mtl_category_sets_b mcs_b
where mcs_b.CATEGORY_SET_ID = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where CATEGORY_SET_NAME ='INV_COLORS_SET'));
select distinct (INVENTORY_ITEM_ID ) into l_Inventory_item_id
from MTL_SYSTEM_ITEMS_KFV msik
where msik.CONCATENATED_SEGMENTS = 'Category_Item';
select organization_id into l_organization_id
from mtl_parameters
where organization_code ='V1';
INV_ITEM_CATEGORY_PUB.Create_Category_Assignment (
p_api_version => 1.0,
p_init_msg_list => FND_API.G_FALSE,
p_commit => FND_API.G_TRUE,
x_return_status => l_return_status,
x_errorcode => l_error_code,
x_msg_count => l_msg_count,
x_msg_data => l_msg_data,
p_category_id => l_category_id,
p_category_set_id => l_category_set_id,
p_inventory_item_id => l_Inventory_item_id,
p_organization_id =>l_organization_id
);
end;

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declare
l_return_status VARCHAR2(80);
l_error_code NUMBER;
l_msg_count NUMBER;
l_msg_data VARCHAR2(80);
l_category_id NUMBER;
l_category_set_id NUMBER;
l_Inventory_item_id NUMBER;
l_organization_id NUMBER;
l_old_category_id NUMBER;
begin
select mcs_tl.CATEGORY_SET_ID into l_category_set_id
from mtl_category_sets_tl mcs_tl
where mcs_tl.CATEGORY_SET_NAME ='INV_COLORS_SET';
select mcb.CATEGORY_ID into l_category_id
from mtl_categories_b mcb
where mcb.SEGMENT1='RED'
and mcb.STRUCTURE_ID = (select mcs_b.STRUCTURE_ID
from mtl_category_sets_b mcs_b
where mcs_b.CATEGORY_SET_ID = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where CATEGORY_SET_NAME ='INV_COLORS_SET'));
select distinct (INVENTORY_ITEM_ID ) into l_Inventory_item_id
from MTL_SYSTEM_ITEMS_KFV msik
where msik.CONCATENATED_SEGMENTS = 'Category_Item';
select organization_id into l_organization_id
from mtl_parameters
where organization_code ='V1';
select mic.CATEGORY_ID into l_old_category_id
from mtl_item_categories mic
where inventory_item_id = ( select distinct (INVENTORY_ITEM_ID )
from MTL_SYSTEM_ITEMS_B
where segment1 = 'Category_Item')
and category_set_id = (select mcs_tl.CATEGORY_SET_ID
from mtl_category_sets_tl mcs_tl
where mcs_tl.CATEGORY_SET_NAME='INV_COLORS_SET')
and organization_id = l_organization_id ;
INV_ITEM_CATEGORY_PUB.Update_Category_Assignment (
p_api_version => 1.0,
p_init_msg_list => FND_API.G_FALSE,
p_commit => FND_API.G_TRUE,
x_return_status => l_return_status,
x_errorcode => l_error_code,
x_msg_count => l_msg_count,
x_msg_data => l_msg_data,
p_category_id => l_category_id,
p_category_set_id => l_category_set_id,
p_inventory_item_id => l_Inventory_item_id,
p_organization_id =>l_organization_id,
p_old_category_id => l_old_category_id
);
end;

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